Update on Security Matters

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CAUBO WINNIPEG 2008MAKING CONNECTIONS
Emergency Planning The Challengesfor Small to
Mid-Sized Universities
Panel DiscussionLaurentians Perspective on
Security Issues, Challenges and Responses
Robert F. Bourgeois Vice-President, Administration
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Outline

• Laurentian University Profile
• Changing Environment
• Need for a Balanced Approach
• The Case for Adequate Security
• The Cost for Adequate Security
• Challenges for a Small University
• What are We Trying to Protect?
• Threat and Risk Assessment
• What has Been Done So Far
• The Importance of Prevention
• Next Steps

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Laurentian University Profile

• A small university which has experienced rapid
  growth (2002-2007)
• Enrolment up 39 from 6,306 to 8,792
• Full-time faculty complement up 25 from 320 to
  401
• Operating budget (70 million in 2003-04 103.4
  million in 2007-08)
• Research activity up 300 (9.5 million in
  2003-04 38 million in 2006-07)
• Several new masters and PhD programs and a new
  medical school
• Additional space up over 25
• Large campus (760 acres of which 49 are
  developed)
• Communications (bilingual university,
  tricultural in nature)
• Other autonomous organizations on campus
• Security and Parking Services - 14

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Changing Environment

• Universities
• Generally provide a safe environment for
  students, faculty, staff and visitors.
• Present many of the same security risks and
  challenges of running a small city.
• Are a microcosm of society.
• Unfortunately are not immune to acts of
  aggression, violence, hatred, accidents, theft,
  or acts of God.

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Need for Balanced Approach
Individual Collectivity Reactive Pro-ac
tive Open, Welcoming Restrictive Adequate
Protection Affordable Costand Prevention
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The Case for Adequate Security

• Incidents occur on university campuses
• Student, parent, employee expectations
• Regulatory requirements
• Liability
• Government scrutiny and accountability
• Right thing to do

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The Cost for Adequate Security

• Cost of ensuring adequate security is high and
  rising
• personnel / training and development
• vehicles / fuel
• communications / electronic equipment
• secure facilities
• Operating budget is under increased strain.
• Pressure by Board of Governors to avoid deficit.
• Increased spending, even on important matters
  under more intense scrutiny.

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Challenges for a Small University

• Adequate security requires
• A critical mass of trained personnel and
  investment in security infrastructure
• Supported over a relatively smaller population
• at a higher cost per capita
• The need for a policy framework.
• Ensuring effective communications.
• Multiple responsibilities of most personnel.
• Lack of organizational depth / specialization.
• Small staff big space.

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What are we trying to protect?

• People
• Assets
• Information
• Facilities
• Reputation

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Threat and Risk Assessment (TRA)A Coping
Mechanism for Small Universities (and larger
ones also)

• A TRA helps to identify
• What needs to be protected
• Adequacy of current measures
• Vulnerabilities
• Measures to mitigate or reduce risk
• Effort proportional to risk and impact
• A basis for prioritizing action and investment in
  security.
• Campus-wide and individual building TRAs.

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Risk Scorecard Laurentian University
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Action Plan

• TRAs
• Crisis Management and Emergency Management Teams
  formed (broad representation) meeting on
  regular basis
• Team training
• Emergency Operations Centre established
• New equipment and technology investment
• Integration with the City of Greater Sudburys
  Emergency Services

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Action Plan (contd)

• Policies being completed and/or reviewed
• Crisis Management
• Video Surveillance Camera Usage
• High Risk Individuals
• Hazing
• Residence Community Standards
• Working Alone After Hours
• Lab Safety Review
• Working with Council of Ontario Universities

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The Importance of Prevention

• Some complementary measures include
• Risk Management Committee
• Pandemic Preparedness
• Occupational Health Safety

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Next Steps

• Memorandum of Understanding with allkey
  organizational entities on campus Summer 2008
• Work with departments and services to
• Identify key issues for emergency plan
• Obtain perspectives on emergency preparednessand
  area specific responses Summer 2008
• Compile results into overall master plan Fall
  2008
• Presentation of emergency plan toBoard of
  Governors for approval December 2008
• Campus-wide emergency exercise 2009

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Comments? Points to share?
Thank you!