Memos

1
Memos

• Using Microsoft Word
• Business Memo

2
Margins

• Top 2
• Left, Right, and Bottom 1
• To set Margins
• Go to Page Layout, Margins, Custom Margins
• Only change the top, bottom, left, and right
  margins

3
Header

• Go to Insert, Header (choose the blank header)
• Type your name at the left margin, tab twice,
  type the assignment name, hit return, type your
  class id, tab twice, type the date
• Hit the Close Header Footer button in the top
  right hand corner
• To edit the header, position the mouse over the
  header and right-click. Chose Edit Header.

4
Tab

• The tab in the heading should be set at 1
• To change tabs-
• Make sure the Left tab (L) is visible to the far
  left of the ruler bar
• Move your mouse over the 1 mark on the ruler bar
  and click, the L should appear
• If you want to get rid of it, click the L and
  drag it off the ruler bar and it will disappear

5
Paragraphs

• The paragraphs should be single spaced
• The spacing between paragraphs should be set to 0
  pt before and after
• In between paragraphs there should be a double
  space
• Use punctuation like you would normally
• Double space after the last paragraph

6
Heading

• The heading describes who the Memos to, from,
  and what its about
• The heading should be double spaced
• Start at the left margin
• Put a colon after the heading titles (TO, FROM,
  etc.)

7
Heading Cont.

• Use a 1 tab after the heading titles / before
  heading text
• Heading title should be in caps but heading text
  should be in initial caps (TO John Smith)

8
Reference Initials

• Reference Initials show that someone other then
  the sender typed the memo
• There should be a double space in between the
  initials and the last paragraph and below them
• Reference Initials should be at the left margin
  and in all lower case

9
Attachments

• If the memo mentions something is being sent
  along with the letter then you must include an
  attachment notice after the Reference Initials
• Double space after the Reference Initials
• Write the word Attachment at the left margin in
  initial caps

10
Example of Memo