Memos Using Microsoft Word

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MemosUsing Microsoft Word

• Business Memo

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Margins

• 2 margin on top
• 1 margins on left, right and bottom
• Set Margins
• Page Layout Menu gt Margins gt Choose Preset Margin
  Option or Custom Margins
• Only change the four majors (top, bottom, left
  and right) if you use custom

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Header

• Not to be confused with the heading portion of
  the memo. The header is where you will include
  your name, class, assignment date for each
  activity.
• Insert menu Header
• Choose from one of the formatted layouts
• Click on the Text areas to begin typing or delete
  if you do not need it. Strike enter to go to
  line two tab to get to next section.
• FORMAT
• Left side name with class id below
• Right side assignment with date below

4
Tab

• The tab you will use in the heading is to be set
  at 1
• Make sure the Left tab L is visible to the far
  left of the ruler bar.
• Move your mouse to 1 on the ruler bar and click

5
Check Paragraph Spacing

• Make sure the document is set to single space.
  Although the heading will be double spaced the
  paragraphs will not so Single Space will be the
  easiest option for you to use.
• Page Layout Menu gt Choose to open the entire
  Spacing Menu.
• Make sure single space is selected.
• Change the spacing after to 0pt

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Heading

• Heading is the first thing to be added to a memo.
  It describes who it is from and to and what it
  is about.
• Double Space and start at left margin
• Capitalize Heading titles
• Colon () after Heading Items (ie TO, FROM)
• Use a 1 tab after Heading titles / before
  Heading text
• Initial Caps Heading information (ie TO John
  Smith)

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Paragraphs

• Paragraphs are single spaced (ss) with double
  space (ds) in between each.
• Normal sentence punctuation
• ds after the last paragraph
• Do Not Indent paragraphs (at LM)

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Reference Initials

• Conclude the memo with the reference initials.
• Reference initials indicate someone other than
  the sender typed the memo
• Format reference initials at left margin lower
  case
• There should be a ds above and below the
  reference initials

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Attachment

• If the memo mentions that a file or picture or
  anything else is going to be sent with the memo
  you will also need to include and attachment
  notation.
• Format
• Attachment
• The above is formatted with initial caps at left
  margin. Do not describe the attachment, just
  write the word. It is already described in the
  memo.

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Example Of a formatted Memo