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Department of Labor Occupational Safety and
Health Administration
Directorate of Cooperative and State
ProgramsOffice of Partnerships Recognition
SHARE February 15, 2007
OSHA Challenge - A Roadmap to VPP
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Extreme VPP Kandahar, Afghanistan By Dave Baker
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What is OSHA Challenge?

• OSHA Challenge is a cooperative program designed
  to help Federal agencies and private sector
  employers qualify for OSHAs Voluntary Protection
  Programs
• The Participant follows a series of guidelines
  broken down into three stages that follows the
  VPP Model (Roadmap to VPP)
• OSHA provides incremental recognition to those
  who achieve predetermined goals i.e. completion
  of stages 1,2,3 of OSHA Challenge

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EligibilityOSHA Challenge program

• Open to Federal agencies and all employers under
  OSHAs jurisdiction
• No prerequisites to qualify - Employers must
  commit to work with a network of volunteers
  approved by OSHA who are dedicated to help them
  achieve safety and health excellence and eventual
  VPP status

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Success Stories from Challenge Graduates

• At first when we mentioned that we were going
  to apply for the OSHA-Challenge, our employees
  didnt understand what that meant to them or the
  company. Once we began to discuss what the
  Challenge was and what benefits it had for the
  employees and the company, there hasnt been a
  week that has gone by where an employee hasnt
  come to me asking where we stand with the VPP.
  They are excited right now.
• Safety Director , Garber Bros. Precision
  Concrete, Inc.

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Success Stories from Challenge Graduates

• OSHA Challenge helps a company conduct an
  inventory of their existing safety and health
  management systems and provides the opportunity
  to enhance those systems. OSHA Challenge helped
  C.R. Meyer and Sons to increase employee
  participation and buy-in of the companys safety
  effort and processes previously it was
  primarily management that was involved in those
  processes.
• Director of Risk Management/Safety
• C.R. Meyer and Sons company

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Definitions

• Administrator Facilitates implementation of
  Challenge stages to participating sites
• Coordinator Chosen by Administrator to help
  implement programs for the OSHA Challenge
  Participant
• Candidate A Department/Agency or company that
  has applied to Challenge but has not yet been
  approved as a Participant
• Participant A Candidate worksite or
  department/agency/company that has been accepted
  into the program

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Administrators

• Can be corporations, nonprofits or Federal
  agencies
• Must have adequate resources (time, personnel,
  expertise)
• Must have knowledge and experience in SHMS
• Serve as liaison between Challenge Participants
  and OSHA

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Administrator Roles

• To guide Participant sites through a structured
  process, from Stage to Stage, through a
  combination of
• Training and evaluation
• Regular communications
• Onsite visits
• Data collection to track progressTo evaluate and
  report on Participants progress to OSHA on a
  quarterly and annual basis

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Coordinators

• Must be knowledgeable and experienced in
  implementing and evaluating SHMS
• Should have performed safety and health audits or
  VPP onsite evaluations
• Example
• Completion of SGE or 2450 courses are helpful
  training
• May perform hands-on program administration
  duties on behalf of Administrator

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Candidates and Participants

• Candidate In process of being approved for
  Challenge through application process
• Candidate Statement of Commitment
• Challenge Information Form
• Baseline OSHA 300 log information for last
  calendar year (preferably 3 years)
• Vetting by OSHA Regional Office
• Letter of Acceptance from OSHA
• Participant Application complete and Letter of
  Acceptance signed

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Challenge Process

• Contact an Administrator or OSHA
• Submit application to gain acceptance into the
  program
• Complete and have verified required actions at
  each of the three Stages
• Communicate regularly with Administrator/Coordinat
  or
• Graduate from program after completion and
  verification of Stage 3
• Complete VPP application

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OSHAs Role

• Program design and policy
• Recognition and monitoring of Administrators and
  Participants
• Program evaluation

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Three Stages of Challenge

• Participants can begin at any stage and are
  required to show progression in each stage
  through knowledge and action requirements related
  to
• Management leadership and employee involvement
• Worksite analysis
• Hazard prevention and control
• Safety and health training
• Each stage requires certain knowledge,
  documentation and verification of Participant
  achievement by the Administrator before
  progression to the next stage

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OSHA CHALLENGE STAGES

• Stage 1 - Assess, Learn, Develop
• Stage 2 - Implement, Track, Control
• Stage 3 - Reassess, Monitor, Continuously
• Improve

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Stage 1 Assess, Learn, and Develop

• Four main elements of Stage 1
• Management Leadership and Employee Involvement
• Worksite Analysis
• Hazard Prevention and Control
• Safety and Health Training

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Management Leadership and Employee
Involvement
Begin demonstrating visible, serious, and
committed safety and health leadership by
publicly accepting ultimate responsibility for
safety and health at the participating facility
and taking other appropriate actions to begin
developing a culture, creating systems, and
establishing policies and procedures that support
a safety and health work environment for an
entire Department, Agency, or facility.
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Stage 1 Assess, Learn, and Develop

• Management Leadership
• Vision
• Policy Statement
• Strong leadership role
• Set goals and objectives
• Establish clear lines of communication
• Clarify responsibility, authority, and
  accountability

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Stage 1 Assess, Learn, and Develop

• Employee Involvement
• Perception survey
• Employees must be educated concerning
• Their rights under the OSH Act
• Their participation in the Challenge Program
• Fundamentals of VPP

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Stage 1 Assess, Learn, and Develop

• Contractor Worker Coverage
• Develop plan for managing overseeing
  contractors
• Establish safety and health performance criteria
  as a part of contractor selection process
• Require contractors to adhere to the
  Department/Agency/site safety and health
  procedures
• Require contractors to have systems in place to
  identify, correct, and track uncontrolled hazards

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Worksite Analysis
Begin to develop a system for identifying basic
safety and health hazards, evaluating their
risks, prioritizing them, and recommending
methods to eliminate or control hazards to an
acceptable level of risk.
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Stage 1 Assess, Learn, and Develop

• Conduct Baseline Safety and Industrial Hygiene
  Hazard Analysis
• Establish initial (baseline) levels of
  department/agency/site and contractor employee
  exposure
• Review previous accidents, injuries, and
  illnesses
• Review complaints of workplace hazards
• Review previous studies
• Conduct a hazard analysis of routine jobs, tasks,
  and procedures

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Stage 1 Assess, Learn, and Develop

• Conduct Baseline Safety and Industrial Hygiene
  Hazard Analysis (contd)
• Hazard analysis of significant change
• Pre-use analysis
• Industrial Hygiene Program (Stage 2 action)
• Routine self-inspections
• Accident investigations
• Hazards reporting system
• Trend analysis

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Hazard Prevention and Control
Begin to develop systems to prevent and control
hazards in the total site.
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Stage 1 Assess, Learn, and Develop

• Certified Professional Resources
• Ensure that outside resources are available if
  needed to conduct baseline hazard analysis

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Stage 1 Assess, Learn, and Develop

• Hazard Elimination and Control Methods
• Begin identifying and selecting the most
  appropriate hazard control and elimination
  methods to address the most serious known hazards
  identified through the baseline analysis
• Establish and implement a system that prioritizes
  hazards
• Implement an action plan
• Enforce selected controls and incorporate into
  training
• Require subcontractors to adopt an equivalent plan

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Stage 1 Assess, Learn, and Develop

• Hazard Control Program
• Establish a Hazard Control Program that meets the
  minimum requirements of OSHA
• Hazard controls follow hierarchy of controls
• Engineering
• Administrative
• Work Practice
• PPE

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Stage 1 Assess, Learn, and Develop

• Occupational Health Care Program
• Department/Agency/site conducts a review of OSHA
  300 logs, insurance claims, accident
  investigations and insures all records are
  complete
• Department/Agency/site employees must have access
  to health care services based on results of a
  baseline survey

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Stage 1 Assess, Learn, and Develop

• Preventive Maintenance of Equipment
• Department/Agency/site has an inventory of
  equipment that requires preventive maintenance
• Require contractors to have equivalent system

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Stage 1 Assess, Learn, and Develop

• Tracking of Hazard Correction
• Develop and establish a hazard tracking system
• Subcontractors should implement an equivalent
  system
• Emergency Preparedness and Response
• Provide and plan for emergency care
• Establish written emergency procedures
• Train employees
• Require compliance by subcontractors

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Safety and Health Training
Begin to provide training to safety and health
and other staff to help them acquire the
knowledge and skills they need to perform their
safety and health responsibilities in the total
site.
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Stage 1 Assess, Learn, and Develop

• Training for Managers, Supervisors, and
  Non-Supervisory Employees
• Develop relevant training using worksite analysis
  activities
• Provide qualified trainers/instructors
• Require attendance
• Ensure OSHA required training is performed

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Required Stage 1 Documentation

• Vision and Policy statements
• Accountability Plan
• Budget documents showing allocated S/H resources
• Injury and Illness records
• Baseline hazard analysis results
• Written hazard control programs
• Accident investigation forms and reports

• Written contractor policies
• Baseline assessment results and plan to address
  needed changes
• Trend analysis results
• Hazard Correction Action Plan
• Hazard correction tracking system
• PM Inventory
• Written emergency procedures

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Stage 2Implement, Track and Control

• Continue to enhance and develop your SHMS
• Fully implement and tweak your SHMS
• Begin to incorporate policies for contractor
  contractor SH programs requirements

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Required Stage 2 Documentation

• Job Hazard Analysis forms and records
• Routine self-inspection forms and records
• Employee Hazard reporting forms
• Minutes, charters, mission statements of S/H
  teams
• Updated Contractor program
• Trend analysis results

• Written IH program
• Documentation showing implementation of hazard
  controls
• Written preventative maintenance schedule and
  system
• Updated Emergency Procedures
• Training matrix and records

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Stage 3Reassess, Monitor, Improve

• Monitor your SHMS
• Refine and enhance your SHMS
• Reassess and continuously improve your SHMS

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Required Stage 3 Documentation

• All Stage I II documentation completed and
  updated
• Hazard Analysis form showing analysis of
  non-routine tasks or significant changes
• Pre-use analysis forms and results
• Annual self-evaluation of the sites Safety and
  Health Management System
• Follow-up cultural survey and results

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OSHA Recognition

• OSHA offers recognition letters at
• Initial commitment and acceptance
• The completion of each of the three stages
• Examples
• Letters from OSHA Area and Regional Office levels
  for Stage One and two completions respectively
• Letter from Assistant Secretary for OSHA upon
  completion of Stage Three.
• Participant names are often displayed during OSHA
  presentations around the country, and are posted
  on OSHAs web page

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Benefits of OSHA Challenge

• Few restrictions for employer eligibility
• Generally, Participants can develop their SHMS at
  their own pace
• Stage requirements and electronic stage tracking
  tools are provided by OSHA for all Participants
• Adopting and implementing the VPP Model through
  OSHA Challenge can significantly reduce injuries
  and illnesses in the workplace

• Increased opportunity for employees at Agency
  facilities and other operations to be involved
  in the safety and health management process
• Improved production - Fewer losses leads to more
  production!
• Opportunity for participants to apply for VPP
  status after completion of Stage Three
• Participants receive recognition from OSHA, i.e.,
  congratulatory letters and names are often
  displayed during OSHA presentations and are
  posted on OSHAs web page

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ARE YOU GOOD ENOUGH ?
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WHAT IS THE FIRST STEP TO INQUIRE ABOUT
PARTICIPATION?

• Contact Jim Boom or Christian Wojnar in the
  Office of Partnerships and Recognition at 202
  693-2213
• More information can be found on OSHAs website
  at
• http//www.osha.gov/dcsp/vpp/challenge.html
• Are you good enough? The Challenge is yours
  the
• rewards great. Good Luck. See you at the Top!