The Pay Pool Process At A Glance

1
The Pay Pool ProcessAt A Glance
Three Phases Of The Pay Pool Process

• PHASE 1 PLAN
• Communicate organizational goals.
• Establish/confirm pay pool hierarchies.
• Communicate pay pool information to employees.
  Employees are notified in writing of their pay
  pool assignment, their pay pool manager, and
  potentially the membership of their pay pool
  panel.

Performance directly affects employees
eligibility to receive a salary increase and/or
bonus. This graphic depicts the performance
management process (inner circle) and the pay
pool process (outer circle) are integrated.

• PHASE 3 PAY
• Reach shared understanding of performance
  standards.
• Make and review final payout determinations for
  salary increases and bonuses.
• Establish a plan for communicating payout
  decisions to employees.

• PHASE 2 PREPARE
• Rating officials and reviewing officials evaluate
  and rate performance.
• Evaluate and fine-tune processes and business
  rules.
• Conduct a mock pay pool with midpoint data.
• Pay pool panel members attend annual pay pool
  training.

The pay pool process is 15 months (October
January)
2
The Pay Pool ProcessA Closer Look
What Are Pay Pools?
How Is My Performance Rewarded?
The pay pool process is the primary forum for
rewarding performance. At the end of each rating
period, the rating official evaluates the
employees performance using a numerical scale of
1-5. The performance evaluation of record
determines eligibility to receive salary
performance payout.
Pay pools are groups of employees who work in an
organization and share funding for performance
payouts. Also

• Employees are in one pay pool at a time.
• Pay pools vary in size.
• Pay pools may be structured by organizational
  structure, geographical location, pay bands,
  mission categories, or supervisory status.

How Are Pay Pools Funded?
Pay pools are funded with money that would have
been used for the Within-Grade Increase (WGI), a
portion of promotion/award funding, Quality Step
Increase (QSI), and General Pay Increase (GPI).
How Are Pay Pools Managed?
Pay pools are managed either by one person or a
panel of people who have management
responsibility for those assigned to the pay
pool. The Pay Pool Performance Review Authority
(PRA), a senior executive or board of executives,
provides ultimate oversight of the rating and pay
pool process. The Pay Pool PRA reviews and
approves decisions made by the pay pool.