importance of erp

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PRESENTATION ON ERP
WELCOME
By Central procurement cell,co,Bg.
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What is sap?

• SAP AG  developed by German multinational sof
  tware corporation that makes enterprise
  software to manage business operations and
  customer relations. 
• The purpose of ERP is to facilitate the flow
  of information between all business functions
  inside the boundaries of the organization and
  manage the connections to outside stakeholders.

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How it works?

• Let us take an example
• Mr. Mrs. Bean wants to celebrate their childs
  birthday.
• Mrs. Bean hands over Rs. 10000.00 to Mr. Bean to
  make arrangements . He is told to buy
• Pastries ,cake snacks,
• fruits,
• Vegetables
• Food items like rice,Dal etc.
• And Pay the Electricity Bill.

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Mr. bean and erp

• Mrs Bean also lists all the materials to be
  purchased and gives it to Mr.Bean
• She also asks him to check the kitchen stores and
  fridge so that available materials need not be
  purchased.

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Mr. bean erp

• Mr. Bean as we all know is little easy going. He
  forgets to check the stores, and instantly
  proceeds for shopping.
• Where do you think he went first?
• Offcourse to the pastry shop!!!

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Mr bean erp

• He ordered for the cakes, pastries, snacks etc.,
  and he thought he could help himself with a few
  pastries. So he ate all items he liked, paid the
  bill and left for further shopping. But he had
  once again forgotten to bring the item list, so
  he purchased all items he could remember, paid
  the bill and went on to pay the Electricity bill.

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Mr bean sap

• To his shock he found that he had not enough
  money to pay the electricity bill .
• He went back to the house and narrated everything
  to his wife, who was wild at him.
• In the evening as the power supply to his house
  was cut, being a cunning man he cleverly tapped
  the power from his neighbour, whom he had also
  invited.

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Mr bean sap

• The Birthday party went off well. But to the
  dismay lot of items remained as it is because Mr
  bean purchased those items what was already
  available in the stores,fridge etc.
• MONEY WAS LOST ON ACCOUNT OF IRRESPONSIBILITY
  AND UN-ACCOUNTABILITY OF MR. BEAN Mrs. BEAN
  WAS VERY MUCH ANGRY.
• SO WHERE DOES ERP FIT IN?. HOW ERP WOULD HAVE
  BEEN USEFUL? LET US ANALYSE.

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Mr. bean erp

• ERP means Enterprise Resource Planning. In the
  case of Mr. BEAN
• Enterprise Mr. BEAN and his family,
• Resources Money
• Machinery e.g Mixie, fridge, grinder
• Oven, vehicles etc.
• Man power - Mr and Mrs. BEAN.
• Materials - Food items, chairs, table
• cutlery.

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Mr bean erp

• Planning - Alas ! there was no proper planning
  at any stage.
• Inventory of items available in the kitchen was
  not prepared.
• Mr. Bean spent most of the money in buying
  unwanted items and also spent on himself so he
  was left with no money for Electricity bills.
• Had he planned properly taking into
  considerations all his resources (4Ms) he would
  have been still left with some money and also
  avoid buying available items, and also he could
  have paid the E-Bill.

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Erp bsnl

• Let us extend the same to a huge business
  organization like BSNL having a huge pool of
  resources (4Ms)by listing them
• MAN POWER - 2,70,000 WORKFORCE.
• MONEY - Rs. ...Crores FROM BUSINESS
• TURNOVER.
• MATERIALS - THOSE AVAILABLE AT DIFFERENT
• STORES, BY
  PROCUREMENT ETC.,
• MACHINERY - OUR EXCHANGES, TOWERS, TEL
• FACTORY, NETWORK ETC.,

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Erp bsnl

• In this competitive world it is imperative that
  Optimal use of available resources is to be done
  to achieve fiscal discipline, reduce expenditure,
  increase turnover and profit and provide quality
  service to the satisfaction of the stake holder
  /customer.
• To achieve this powerful tools are required
  which can store huge database, integrate the
  databases and also which can be accessed
  real-time.

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Erp bsnl

• SAP is one such powerful tool (software ) to run
  the majority of their day-to-day business
  transactions and processes.
• It is an Advance Business Application Program
  (ABAP).
• SAP system is divided into modules like MM, SD
  which maps business process of that particular
  department or business unit.
• SAP software integrates all facets of an
  operation, including development, manufacturing,
  sales and marketing.

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SAP MODULES AT A GLANCE
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Sap salient features

• SAP is so popular is that it is very flexible and
  customizable. It is said that if you have the
  time and money you can make SAP software to drive
  your car on autopilot.
• You can integrate one module with other or even
  third party interfaces.
• It is also possible to integrate modules from
  different ERP Vendors. So you can integrate
• PP Module from SAP ,with HR Module of say
  PeopleSoft.

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Sap salient features

• Any one can get to know the real time data and
  accurate information pertaining to any of the
  resources available at any place in the
  organization using SAP.
• All transactions can be fast and transparent.
• Flow of information can be achieved through
  module integration.
• Unnecessary procurement can be avoided.
• Storage space can be saved by avoiding stocking
  excess materials.

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conclusion

• It is imperative that BSNL should implement the
  ERP in order to come out of the situation which
  it is in presently.
• Cost of changeover after deciding to go for ERP
  is prohibitive and disadvantageous.
• Change is constant and a change for the
  betterment of the organization should be always
  welcome.

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BSNL ERP

• BSNL has entered in contract with HCL for
  suppling SAP software, customize and also train
  the personnel.
• Seven POC (proof of concept) have been selected
  for implementation of ERP.
• Karnataka Circle is one of the POC and first
  territorial circle selected for GOLIVE.
• Telecom Factory, ALTTC Gzb, WTP and STR have
  already implemented.
• User licence have been obtained for all Officers
  Gr B and above.

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Erp bsnl

• It is imperative that complete, clean and correct
  data to be entered into Templates pertaining to
  each module.
• It may become difficult to do transactions if
  data pertaining to any project/procurement in
  process contracts ,HR etc., is not mapped in to
  SAP.
• This may lead to unnecessary legal complications,
  and difficulty in day to day business process.
• So let us all endeavor to do our best to make it
  a success.

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THANK YOU