Awards Group Report

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Awards Group Report
College of Engineering, UH

• Trevor C. Sorensen
• University of Hawaii
• Chair, Awards Group
• Presented to
• SpaceOps Organization ExComm/Committee-at-Large
• Toulouse, France
• 29th October, 2008

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Awards Group

• The Awards Group consists of
• Trevor Sorensen, University of Hawaii (Chair)
• Megan Scheidt, AIAA (Secretariat Liaison)
• Andy Dowen, NASA JPL
• Narita Kaneaki, JAXA
• Kathy Kelly, NOAA
• Paolo Maldari, ESOC/ESA
• Surendra Parashar, CSA
• Jean Marc Soula/Geneviève Campan, CNES

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Current Awards

• International SpaceOps Award for Outstanding
  Achievement (AOA)
• International SpaceOps Distinguished Service
  Medal (DSM)
• Best Paper of Conference

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International SpaceOps Award for Outstanding
Achievement

• This award is presented for outstanding efforts
  in overcoming space operations and/or support
  challenges, and recognizes those teams or
  individuals whose exceptional contributions were
  critical to the success of one or more space
  missions.

One award every two years
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New AOA Selection Process
Approved in Heidelberg, 16 May 2008

• Nominations forwarded to AG Chair by AIAA for
  acceptance (i.e., meet criteria and complete)
  then forwarded to AG
• AG uses telecons and final meeting (during last
  ExComm/CAL meeting before biennial conference)
  with final secret vote to determine winner
• Criteria added for selection (examples)
• Mission Salvation
• Exceed expectations for complex mission
• Ground System Achievement
• Cost Savings (i.e., breakthrough in cost
  reduction)
• New paradigm development that affects field
• Scoring method (0-10) used instead of simple
  ranking
• If tied, then runoff of top nominations made
• Winner sent to ExComm for verification

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Review of AOA

• Although the AOA is stated to be for teams or
  individuals, only teams have been nominated and
  selected so far
• It is difficult for an individual to compete with
  a team
• Medals not practical for team, but are for
  individuals
• Proposal to delete the individual from the AOA
  and incorporate it into a new medal

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International SpaceOps Award for Outstanding
Achievement

• This award is presented for outstanding efforts
  in overcoming space operations and/or support
  challenges, and recognizes those teams whose
  exceptional contributions were critical to the
  success of one or more space missions.

Proposed new version
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International SpaceOps Distinguished Service Medal

• This award is presented to give unique
  recognition to an individual member of the
  international Space Operations community who has
  distinguished himself or herself with service to
  the Space Ops organization or to the field of
  space operations and support. The recipient shall
  be an individual who has shown particular
  dedication to the interests of the organization
  or space ops field by making significant and
  continuing contributions over an extended period
  of time.

Up to three awards every two years
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Review of DSM

• AG concerned about two very different purposes of
  current DSM service to SpaceOps and exceptional
  achievement/contribution to space operations
  field
• Concern that desired high standard and prestige
  of award in jeopardy AG does not want it to be
  become almost automatic award for retiring
  SpaceOps committee members
• Proposal to create a new medal for individuals
  making exceptional contributions to field

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New Medals Process Review
Approved in Heidelberg, 16 May 2008

• Medal Selection Committee (MSC) assembled before
  nominations due date
• MSC consists of representative of each ExComm
  member plus one industry representative (selected
  by CAL industry members) and with a
  non-affiliated Chair (currently Sorensen)
• Nominations forwarded to MSC Chair by AIAA for
  acceptance (i.e., meet criteria and complete)
  then forwarded to MSC
• MSC uses telecons and final meeting (during last
  ExCOmm/CAL meeting before biennial conference) to
  make selection
• Voting requires 75 approval of votes cast for
  each voting body (MSC ExComm) quorum required

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Recommendation of AG

• Split DSM into three awards in two categories
• SpaceOps Organization Service
• Award certificate or plaque of appreciation
  presented to departing ExComm/CAL members at
  their final committee meeting (minimum length of
  service requirement)
• DSM (up to 1 per cycle) presented to
  extraordinary contributor to the SpaceOps
  Organization over a TBD period of years, which
  service went above and beyond the call of duty
  and had a major impact
• internal nominations
• presented at internal event (e.g., ExComm/CAL
  dinner in conjunction with biennial conference)
• need criteria
• Achievement/Contribution to the Field of Space
  Operations and Support
• Exceptional Achievement Medal (proposed name) -
  up to 1 per cycle
• external nominations accepted
• presented at biennial conference (public forum)
• need criteria

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Medals Parsing
AOA
Achievement
To Field
Team
Individual
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New Medals Parsing
AOA
DSM
EAM
Service
Achievement (incl. Service)
Achievement
To SpaceOps
To Field
To Field
Individual
Individual
Team
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International SpaceOps Distinguished Service Medal

• This award is presented to give unique
  recognition to an individual who has
  distinguished himself or herself with service to
  the Space Ops organization. The recipient shall
  be an individual who has shown exceptional
  dedication to the interests of the organization
  by making significant contributions over an
  extended period of time.

Proposed new version
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International SpaceOps Exceptional Achievement
Medal

• This award is presented to give unique
  recognition to an individual who has
  distinguished himself or herself to the field of
  space operations and support. The recipient shall
  be an individual whose exceptional contributions
  were critical to the success of one or more space
  missions or who has made significant
  contributions to the field of space operations.

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International SpaceOps Exceptional Achievement
Medal

• Medal with neck ribbon and matching lapel pin in
  presentation case with accompanying 11 x 14
  certificate in linen, imitation leather
  presentation folder with SpaceOps logo
• The reverse of the medal shall be engraved with
  the award name, recipients name, and date of the
  award.
• The recipient shall be offered a complimentary
  full registration to the conference at which the
  award will be presented. If the recipient is
  unable to attend the conference, this
  complimentary registration is not transferable.

Possible Design - 1
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International SpaceOps Medals
EAM (sample)
DSM
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Best Paper of Conference Award

• Description
• A certificate (signed by SpaceOps Chair) on which
  is printed a citation of up to 25 words shall be
  presented to each author of the winning paper.
  The certificate shall be 8.5 x 11 inches with
  presentation folder
• Winning papers shall be included (with required
  modifications) in the book of best papers of the
  conference as published by AIAA (if any), and the
  Space Operations Communicator online journal.
• There shall not be a monetary reward accompanying
  this award

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Recommendation of the AG

• Because of the usual closeness in quality of the
  finalist papers, the AG recommends that the
  authors of the second and third place papers
  should also receive certificates of merit and
  have the same publication privileges as the Best
  Paper of Conference.

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Items Requiring Vote By ExComm(Approved by AG)

• Creation of a new medal that recognizes
  individuals who have contributed significantly to
  the field of space operations and support. If
  approved then
• Proposed wording for the new medal
• Removal of the individual from the AOA wording
  (see new wording)
• Name of the new medal Exceptional Achievement
  Medal
• Criteria
• Design of the new medal ribbon (choices TBS by
  AIAA HQ)
• Make the DSM only for individuals who contributed
  to the SpaceOps Organization and awarded at
  internal SpaceOps event
• Proposed new wording
• Criteria
• Establish a certificate or plaque of appreciation
  for departing ExComm/CAL members after TBD years
  of service
• Criteria (venue, etc.)

White items need immediate action Yellow will be
deferred until next meeting
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Items Requiring Vote By ExComm

• Provide certificates of merit to authors of 2nd
  and 3rd place papers in Best Paper of Conference
  competition
• Extend publication privileges to these papers as
  well

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• Mahalo!

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• Backup Slides

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Awards Result Summary
Note no carryovers from 2006
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International SpaceOps Award for Outstanding
Achievement

• Specific Rules and Regulations
• a. The SpaceOps Outstanding Achievement award
  shall be biennial and presented at the biennial
  SpaceOps Conference (typically at the banquet).
• b. Only one (1) award shall be made biennially.
• c. A maximum of 10 members may be on a nominated
  team, and a team leader must be designated.
• d. The SpaceOps Organization shall issue a call
  for nominations approximately one year before the
  conference. SpaceOps should not call for
  nominations until the AIAA Space Operations and
  Support award has been presented in order to
  avoid confusion.
• e. Past recipients of the AIAA Space Operations
  and Support Award are not eligible for the
  SpaceOps Outstanding Achievement Award unless it
  is for a distinctly different accomplishment.
• f. The event for which the award is bestowed
  shall not have occurred more than five (5) years
  prior to the conference at which the award will
  be presented. A waiver for this rule may be
  granted upon a majority vote by the Awards Group
  subcommittee (minimum of three voting members).
• g. Anyone may nominate candidates for this award.
  Neither the nominator nor the nominee needs to be
  a member of SpaceOps or AIAA.
• h. A minimum of three (3) candidates must be
  nominated via the SpaceOps nomination process in
  order for the award to be presented. A waiver for
  this rule may be granted upon a majority vote by
  the Awards Group subcommittee (minimum of three
  voting members).
• i. Three individuals (excluding from the local
  organization of the nominee or nominated team)
  must provide letters of endorsement for each
  proposed nomination.
• j. Qualified nominations shall be accepted in the
  year the nominations open, then carried over for
  two years to be included in the next nomination
  cycle, thus shall be considered for a total of
  three years. This rule does not overrule Rule
  2.1.3 f.

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International SpaceOps Distinguished Service Medal
UNDER REVIEW

• Specific Rules and Regulations
• a. The SpaceOps Distinguished Service Medal award
  shall be biennial and presented at the biennial
  SpaceOps Conference (typically at the banquet).
• b. Up to three (3) awards may be made biennially.
  No award needs to be made at any given
  conference.
• c. The SpaceOps Organization shall issue a call
  for nominations approximately one year before the
  conference. However, the nomination process is
  continuous and nominations can be made at any
  time regardless of the conference cycle.
• d. Only one candidate needs to be nominated via
  the AIAA/SpaceOps nomination process in order for
  the award to be presented.
• e. Anyone may nominate candidates for this award.
  
• f. Each nominator can nominate up to three (3)
  recipients.
• g. No sitting member of the Awards Group
  Subcommittee shall be eligible to receive the
  DSM.
• h. Length of service to space operations shall be
  an important factor in the selection of
  candidates. The length of service includes all
  space operations activities and not just to the
  SpaceOps Organization, although the time of
  service to the SpaceOps Organization shall weigh
  greater than the time of other service (i.e., of
  more value).

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International SpaceOps Award for Outstanding
Achievement

• New Addition (approved Jan. 2008)
• Awardee will be invited to write a paper about
  the event for which the award was made to be
  reviewed and published in the Space Operations
  Communicator

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International SpaceOps Distinguished Service Medal

• Medal with neck ribbon and matching lapel pin in
  presentation case with accompanying 11 x 14
  certificate in linen, imitation leather
  presentation folder with SpaceOps logo
• The reverse of the medal shall be engraved with
  the award name, recipients name, and date of the
  award.
• The recipient shall be offered a complimentary
  full registration to the conference at which the
  award will be presented. If the recipient is
  unable to attend the conference, this
  complimentary registration is not transferable.

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AOA DSM Awards Timeline

• Nominal Schedule
• 1 February Nomination Deadline
• 15 February .. Distribute Nominations
  to AG
• 1 March AG Selection Verified by
  CAL
• No later than 15 March Notify Secretariat
  of award recipient
• 12-16 May. SpaceOps Conference

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Best Paper of Conference Award

• Process
• The Best Paper Award selection shall be performed
  by the Enhanced Technical Program Committee
  (ETPC), since the ETPC is composed by sessions
  Chairs and Co-chairs, whose tasks, among others
  will be to analyze in some detail the submitted
  final papers in order to prepare for the
  questions/answers slot following each
  presentation.
• The selection process shall be in three major
  steps as follows
• Step 1) Chair and Co-chair of a session (e.g.
  SW Development I) agree on the best paper for
  that session.
• Step 2) Chairs of sessions on same topic (e.g.
  SW Development I, SW Development II, SW
  Development III etc.) analyze the papers selected
  in Step 1, agree on the best paper for the topic
  and select a 'representative' to defend their
  selection.
• Step 3) 'Representatives' of the different
  topics to analyze the papers selected in Step 2
  and to elect first, second and third best papers.

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SpaceOps Awards Cost Inventory

• Ordering Cost
• 25 medals with cases 2560 (85/medal,
  15/case)
• 100 Lapel pins 550 (10.25 each)
• Crystal trophy 180 each (may increase)
• Inventory (after SpaceOps 2008)
• Medals
• 4 at vendor for future trophies (4 conferences
  through 2016)
• 13 with ribbon at AIAA HQ (at least 4
  conferences)
• Trophies
• Manufactured as needed
• Lapel Pins
• 40 lapel pins at AIAA HQ

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