NCBMP%20Spring%202005%20Membership%20Forum

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NCBMPSpring 2005Membership Forum Sheraton
Birmingham HotelBirmingham, Alabama May 11-15,
2005 Presented by DR. BEVERLY A. BRYANT
President, National Coalition of Black Meeting
Planners Director, Hospitality and Tourism
Administration School of Business North
Carolina Central University Durham, North
Carolina
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Membership Forum Purpose

• Provide a venue for sharing and discussing the
  future of the NCBMP organization, its history,
  operational structure, member benefits, NCBMP
  updates and meeting industry trends.
• Respond to questions, obtain feedback and
  suggestions for growing a world class NCBMP
  organization

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NCBMP . . .

• Since 1983, the premier professional
• organization for
• Black Meeting Planners,
• Association Executives,
• Suppliers, and
• Other Hospitality Professionals.

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The Beginning - 1983Six Founding Members

• OFFICERS
• Chairman Kermit Hall
• President Howard Mills
• Vice President Oliver Childs
• Vice President Lillie Van Landingham
• Secretary Sylvia Thomas
• Treasurer George Turner

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Early Board Meetings and First Conferences

• BOARD MEETINGS
• National Urban League Office - New York
• Philadelphia, Pennsylvania
• Washington, D.C.
• CONFERENCES
• 1st Annual Conference- Washington, D.C.
• 45 members attendance
• Corporate PartnersJ. W. Marriott Hotel, John
  Dixon, GMEastern Airlines- Charles Wright
  (provided airline tickets for board members)
• Management Companies
• Dean Sayles Enterprises
• Slack, Inc.
• OJA Associates, Inc.
• 2nd Annual Conference - New Orleans, LA
• 3rd Annual Conference - Miami Beach, FL

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The Board Challenge
Beyond the horizon of time is a changed world,
very different from todays world. Some people
see beyond the horizon and into the future. They
believe that dreams can become reality. They open
their eyes and lift our spirits. They build
trust against the winds of resistance and give us
the courage to continue the quest. We call these
people Leaders . . . Your Board of Directors
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Current Board of Directors

• Chairman Richard Snow, Kappa Alpha Psi
  Fraternity, Inc.
• President Beverly A. Bryant, Ed.D., CHE, North
  Carolina Central University
• Vice President Rosana Wright, National Black
  McDonalds Operators Association
• Secretary Sharmagne Taylor, CMP, On-Site
  Partners
• Treasurer Carolyn Crawford, CMP, National
  Conference of Black Mayors, Inc.
• Director J. D. Andrews, Ph.D., The Council on
  Professional Recognition
• Director Donna Deberry, DRPDRP International
• Director Michael Gunn, Greater Birmingham, CVB
• Director Clayton Hicks, OD, National Optometric
  Association
• Director Roy Jay, The Idea Works, LLC
• Director Charles Jones, American Airlines
• Director Sandy Lynn, CMP, Sandi Lynn
  Associate, Inc.
• Director Patricia Norman, CMP, National Medical
  Association
• Director Brian Parker, AB Parker Associates,
  Inc.
• Director Shirley Rivers, Walt Disney World
• Director Sharon Seay, CMP, National Funeral
  Directors Morticians Association
• Immediate Past Chairman John Crump, JD, CAE,
  CMP, National Bar Association
• Chairman Emeritus Howard Mills, CMP, LBerta
  Enterprises, Inc.
• General Counsel Frank Seales, Jr., Esq.

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NCBMP Governing Body

• Sixteen (16) Board of Directors
• Elected at Fall Meeting
• Two-Year Term of Office
• Chairman Emeritus
• Immediate Past Chairman
• General Counsel
• Twelve (12) Meeting Professionals
• Four (4) Associate Members representing hotels,
  conventions, visitors bureaus, and the travel
  industry.

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Rationale for Board Composition

• NCBMPs PURPOSENCBMP is a meeting professional
  organization dedicated to the training of African
  American meeting planners and association
  executives for the purpose of increasing the
  business opportunities for Supplier Members. The
  organization provides a unique venue for Supplier
  Members to develop business partnerships that
  results in lucrative contracts for their
  individual properties.
• SUPPLIERS PURPOSESuppliers primary purpose for
  joining NCBMP is to network and obtain business
  from an untapped market of professional
  executives. Supplier Membership benefits
  include
• Serving as mentors and conference presenters
• Hosting the Fall and Spring Conferences to
  highlight their cities and hotels
• Sponsoring events to market their cities and
  hotels
• Sponsoring scholarships and providing job
  opportunities for NCBMP student attendees to
  demonstrate their companies commitment to the
  future of the meetings and hospitality industry
• Unparalleled networking opportunities
• Participation in educational and professional
  development opportunities

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The Common GoalA Win-Win Situation for both
Meeting Planner and Supplier
Members are encouraged to work diligently to
develop business partnerships with reliable
suppliers resulting in lucrative contracts for
their individual properties. Suppliers are
encouraged to work diligently to help strengthen
the educational programs of NCBMP and promote the
mission of the organization so that more meeting
planners are attracted to join.
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NCBMP Operational Structure
Chairman (Board of Directors)
President (NCBMP Daily Activities)
Vice President (Committee Oversight)
Treasurer (Financial Oversight)
Secretary (Minutes/Meeting Notices)
Executive Committee (Board of Directors)
OJA Associates
Committees/ Volunteers
General Counsel
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Member Service OpportunitySuppliers and Meeting
Planners

• Standing Committees
• Membership and Ethics
• By-Laws and Recommendations
• Conference/Program Planning
• Educational Assistance Program
• Budget and Finance
• Nominating
• Ad-hoc Committees
• Public Relations/Communications
• Fundraising
• Awards
• Site Selection

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Standing and Ad-Hoc Committees

• All Committees present the results of their work
  in the form of a recommendation or information
  through the Committee Chair or the Board
  Liaison.
• The Board approves/disapproves the
  recommendation.

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NCBMP HeadquartersDid You Know . . .

• NCBMP Headquarters - Prime Location/Rent Free
• NCBMP Dedicated Private Office
• Full-time staff, no overhead
• Coordinates and prepares all financial records
  for accountant and auditor
• Web Master - In-kind Services
• Develops and prints all publications except
  newsletter
• Facilitates on-line membership and spring and
  fall conference registration
• Provision of all logistical arrangements for
  Board operations and meetings
• Implements daily on-going operations of the NCBMP
  Headquarters
• Provision of all logistical arrangements NCBMP
  Fall and Spring conferences
• Facilitates the logistical work of all
  committees, teleconferencing and mailings
• Assumes committee responsibilities when they are
  forfeited

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Our Vision - Their MissionThe management
companys mission is to fulfill our vision

• Teamwork We are all working for the same cause!
• Strategic planning, project time-lines, tasks
  assignments, budget considerations
• Effective communications and early submission of
  work to be facilitated by the Management Company
• Timely submissions of suggested topics, speakers,
  and conference themes for fall and spring
  conferences
• Suggestions for conference format and
  methodologies for workshops and seminars
• Each member find and recruit a member - Lets
  grow our membership!
• Active participation of each member in marketing
  the organization, soliciting sponsors for
  scholarships, conference events, and outstanding
  speakers.

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Our Vision - Their Mission (cont.)

• Members taking an active role in reclamation and
  retention of members
• Committee volunteerism and active participation
• Positive voices for NCBMP
• Sharing best practices
• Members willing to be part of the solution/answer
• Mentoring of new members and meeting planners
• Embrace life-long learning
• Voice our comments in the family - Lets work it
  out!
• Submit interesting trends for the NCBMP web-site
• Write tips for meeting planners
• Know the spending power of the African American
  meeting dollar

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NCBMPs Educational Assistance Program

• Established scholarship program 1986
• Awarded over 112 scholarships to minority
  students
• Sponsored all expense paid travel awards for over
  520 minority students at fall/spring conferences
• Annually hosts high school students for
  educational forum and luncheon at each
  destination where its fall and spring conferences
  are held
• NCBMP members serve as mentors for participating
  college students at fall and spring conferences
• NCBMP appreciates its members for identifying
  scholarship donors to support and continue its
  Educational Assistance Program

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Member Benefits

• Meeting Planner
• Networking
• Professional development
• Certification training
• Mentoring
• Community service
• Committee volunteerism
• Conference presenter
• NCBMP ambassador

• Supplier
• Networking
• Business opportunity
• Mentoring
• Professional development
• Community service
• Sponsorship/Marketing
• Committee volunteerism
• Opportunity showcase
• Conference presenter
• Access to untapped market

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What NCBMP Members Want

• Training tracks for each member category
• Entry and advanced educational training
• More time for networking
• Longer time for opportunity showcase begin at
  the opening reception
• Continue to offer certification training
• Planner member retention
• Availability of data on organizations financial
  strength

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What NCBMP Members Want (contd)

• Hold conferences where planners can
  realistically host a meeting.
• Encourage student membership and retention upon
  graduation.
• Sponsor Regional Seminars
• Web Site Enhancement (interactivity of website)
• Annual Recruiting Drive (fall conference)
• Develop Branding Strategy
• Results of random telephone interviews/membership
  summit

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NCBMP Updates

• Held first NCBMP Membership Summit
• Began process of Bylaws revision
• Membership Application and Conference
  Registrations now available online at
  www.ncbmp.com
• New Zoomerang Survey Software
• (Donated by National Urban League)
• NCBMP Survey Results now available online at
  www.-ncbmp.com

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NCBMP Strategic Planning Summit

• March 18-19, 2005
• Washington, D.C.
• Action Item Summary
• Technology plan
• Recruitment plan
• Sponsorship package
• Spring conference format

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Why Sell Black America?Our Spending Power is
Powerful!

• 2003 Total Black Income in US 665.3 Billion
• 2003 Expenditures by Blacks 385.363 Billion
• Alcoholic Beverages 2.561 Billion
• Entertainment and Leisure 2.772 Billion
• Lodging, Travel and Transportation 4.818 Billion

1.141 B 1.300 B .173 B .171 B .050 B .048 B .029
B
Lodging out-of-town Airline fares Auto Rental
out-of-town Ship Fares Local transportation
out-of-town Truck Rental Tax fares
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Demographic Profile of the Black American Market

• 54 of the Black American population live in the
  South
• Alabama, Florida, Georgia, Louisiana, Maryland,
  Mississippi, North Carolina, South Carolina,
  Texas and Virginia are states with one million
  or more
• The number of U.S. residents who are Black
  American is 36.4 million
• Black Americans make up 12.9 percent of the U.S.
  population
• The median age for the Black American population
  is 29.5 years
• There are 11.8 million Black American children
  under the age of 18 in the U.S.
• The Buying Power of Black America, 2003, Target
  Market News, Inc.

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What would make NCBMP more value-added?

• Experienced focused training
• Increase the number of meeting planners in
  attendance
• On-line membership directory
• Incentive program for recruiting new members
• Open opportunity showcase to local residents in
  destination of meeting.

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What about the NCBMP organizational culture would
you like to see changed or enhanced?

• Provide minutes of Board of Directors to
  membership
• Capture value of Doing Business With Our
  Friends
• CVB member leads sent to NCBMP Suppliers
• Share best practices on the NCBMP web-site
• Distribute copy of by-laws at each meeting
• Revise meeting planner profile- put on-line
• Suppliers should track contracts executed by
  NCBMP members and send data to NCBMP headquarters

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What barriers /perceptions prevent NCBMP
membership growth and retention?

• Individual personal commitment to their
  professional development?
• Off-shore destinations
• Include world and health issues in educational
  program
• Conduct survey of the true identity of the NCBMP
  meeting planner
• Who is a meeting Planner? And what is the true
  number of NCBMP meeting planners?

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What member services do you receive from other
associations that are different from NCBMP?

• On-line directory
• Career planning, job bank
• On-line training and audio conference
• Conference proceedings
• Press Releases of NCBMP activities in local
  papers
• ( community service, high school forum)
• Recognition of Membership in NCBMP (15-year)
• Sponsorship opportunities

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Dedication and Commitment of Members

• Foster unity and support for the organization
• Evaluate member contributions on committees,
  consideration for re-appointment
• Uphold the professional image of our
  organization
• Hold each member responsible for helping to
  strengthen NCBMPs professional image and
  profile

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NCBMP Viability isEvery Members Responsibility

• OWNERSHIP
• Its everybodys business!
• Commitment and dedication
• NURTURE
• See the whole picture
• Teamwork to grow the organization
• Positive Role models - representing the name of
  the organization
• CULTIVATE
• Financial support
• Volunteerism/In-kind services

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NCBMPs Code of Professional Conduct

• Members are encouraged to . . .
• Maintain the highest stands of professionalism
  and personal conduct at all times.
• Negotiate all agreements in good faith,
  respecting the rights of all parties involved.
• Use only ethical and legal means in all activates
  relating to the convention, hospitality or
  travel industries.
• Use written contracts stating clearly all
  charges, services, products and other essential
  information.
• Refrain from activities that will cause damage or
  discredit to the NCBMP, industry-related
  organizations or the meeting planning profession.
• Cooperate with professional colleagues, suppliers
  and employee to provide the highest quality of
  service.
• Never use positions as meeting planners or
  supplier for personal gain or benefit to the
  detriment or disadvantage of the association or
  organization, and to advise their organization of
  any circumstances that may have the appearance of
  a conflict of interest.

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Thank you!