Project review workshop

1
Project review workshop

• Saturday, January 18, 2002
• AID-Austin

2
Agenda

• Project review procedure
• Project review guidelines
• Administrative tasks
• Post approval phase
• Case study

3
Project review procedure
Initiate site visit
Vote in CSH
Post approval phase
Initiate contact with NGO
Research on project
Review in CSH
Clarify with NGO
4
Project review guidelines

• Questions of credibility of the NGO
• Previous projects and success
• Background of the founders and volunteers
• Organizations who have worked with the NGO before
  
• Objectives and philosophy

5
Project review guidelines

• Questions on motivation of the NGO
• How many of their previous projects is the NGO
  still continuing ?
• Local involvement
• Where does the staff come from ? What is their
  background ?
• What is the community contributing to the project
  ?
• How does the NGO empower the local community,
  women, and minorities ?
• What is the degree of volunteerism in the project
  ?

6
Project review guidelines

• Details about the project
• Area of coverage
• Beneficiaries women, children, minorities
• Population in the area
• Income bracket of the targeted population
• Primary occupations

7
Project review guidelines

• Details about the project
• Issues being addressed
• Is it in line with AIDs philosophy ?
• Need for the project
• Strategy to address the issues
• Tried and tested solutions vs new solutions
• Sustainability of the project
• Replicabilty of the strategy to other projects
• Logistics

8
Administrative work

• Contact the webmaster_at_aidindia.org for a login
  and a password for accessing the project database
• Fill up the project details every two months in
  the AID database on the main AID website and AID
  Austin website.

9
Administrative work

• If the project is approved, create a project
  file. Mail a copy of the project file to AID
  Maryland.
• Once the project check has been issued, make sure
  to obtain a receipt of the check from the NGO.

10

• Strive to see that the entire process of project
  review and approval does not take more than 3
  months !!

11
Post approval What does it mean?

• Monitor the status of the project
• Get a deeper understanding of the issue
• Means to further and strengthen relationship with
  the NGO
• Two way communication

12
Monitoring Process

• Define a process of monitoring between the NGO
  and AID
• Periodic Status Updates
• Telephone conversation with the NGO, the project
  personnel, the beneficiaries
• Site Visits
• Get Budget Updates
• Annual Reports

13
Non Monetary Contribution

• Hosting the website for the NGO
• Articles to Donors
• Preparing Training Materials/Posters
• Documentation of the project methods

14
Reciprocity

• Send AID related articles to NGO
• Discuss Implement campaigns initiated by AID
• Send articles by NGO to AID

15
Finally, update the database and
volunteers!project_news_at_aidindia.org
16
Constantly reevaluate and improve project
approval process!