Using presentation graphics to improve your image

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PowerPoint

• Using presentation graphics to improve your image

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Why use Powerpoint?

• Almost everyone ends up selling something
• Sales depend on quality presentations
• Your competition is likely to show up with a
  dynamite show!
• You need to be able to use state-of-the-art
  presentation technology to compete.

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Planning your Presentation
nalyze
efore you
ommunicate
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Planning your Presentation Analyze Your

• Audience
• Subject
• Time
• Site
• Media

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Analyze your Audience

• Individual or group?
• Expert or novice to your field?
• Familiar with your topic?
• Friend or adversary?

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Analyze your Subject

• What do you want to communicate?
• Is there lots of data?
• Is it very technical?
• What do you hope to accomplish?

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Analyze your Time

• Set-up
• Presentation
• Pre-set limits?
• Say what you need, then quit!
• Audience Questions
• Will you take them?
• During the presentation or after?

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Analyze your Site

• Large or small?
• Well lit?
• Where will you stand in relation to your
  audience?
• A/V services?

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What media will you use?

• Monitor or Projector?
• Equipment available?
• Display adequate for audience?
• What colors, fonts will you use?
• Can you import tables and charts?

• Computer Display

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What media will you use?

• Overheads

• Color or B/W?
• Limit text to a few lines.
• Display adequate for the audience?
• How will you maintain slide order?

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What media will you use?
Flip charts

• Equipment available?
• Display adequate for audience?
• Will you display multiple sheets?
• Prepare graphics ahead.

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Graphics add Action!

• No one likes a boring presentation
• Insert graphics to catch attention
• Pick graphics to fit content
• Be sensitive to audience values

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Developing PowerPoint Shows

• Decide on content
• Select appearance
• Pictures
• Transitions and Animation
• Active Links
• Preview
• Pack-n-Go

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Slideshow Content

• What do you want the audience to get?
• What will you show vs. what will you say?
• Limit text on any one slide
• Dont use jargon
• Outline
• Top level slide titles
• Next level main slide bullets

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Slideshow Appearance

• Backgrounds
• Text fonts, colors
• Graphic themes
• Design Templates
• Drawing Tools

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Drawing Tools

• Make sure Drawing toolbar is on
• Text Boxes
• AutoShapes
• Lines and Arrows
• Alignment
• Grouping
• WordArt

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AutoShapes

• Select shape list
• Drag open
• Right-click to add text

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Word Art

• Standard Layouts
• Edit to Fit

Big Slide Headline!
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Impact on HR Systems

• Traditional HR Approaches Incompatible with
  Future HR Vision
• Centralized Command and Control to Decentralized
  Access to HR Information
• Independent HR Silos to Integrated/coordinated
  HR Systems
• Mutual Loyalty/Sacrifice to Personal
  Focus/Immediate Benefits
• Autonomous Jobs to Team/Project Roles

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Impact on HR Systems
Transition Occurring
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Inserting Images

• Pictures
• InsertgtPictures
• Clip Art

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Inserting Images

• Pictures
• InsertgtPictures
• Clip Art

• From File

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Transitions

• Active change from slide to slide
• Can be very slow on old machines
• Use Slide ShowgtSlide Transition
• Limit to 1 or 2 types
• Use consistently

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Animation

• Controls timing, effects of text
• Can use the Animation button
• Limited Selection
• Adds Sounds!
• I Use Slide ShowgtCustom Animation
• Limit types, use consistently
• Use ViewgtSlide Master

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Active Links
Slide Show ? Action Settings
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Active Links