File Structure

1
File Structure

• File Types
• Naming and Storing Files
• Finding, Using, Copying, and Moving Files

2
Project Files

• Create
• Name and Save
• Locate
• Store
• Re-use or revise
• Copy
• Share (attach or upload)

3
Creating
Create Name Locate Store Re-use Copy Share

• Each document is a FILE
• Temporary until saved
• Name
• Extension
• Location

4
Data Files
Create Name Locate Store Re-use Copy Share

• Different types of data files
• Text
• Graphics
• Database
• Sound
• Video
• Saves student work
• Proprietary file formats
• Conversion utilities

5
File Names
Create Name Locate Store Re-use Copy Share

• Descriptive
• Example Mary 321 Word Project
• Unique
• Revision Mary 321 Word Project Rev

6
Unique File Names
Mary_321.doc
mary_321.doc
mary321.doc
Mary321.doc
mary 321.doc
Mary 321.doc
These are all unique file names
7
Naming Rules
Create Name Locate Store Re-use Copy Share

• Microsoft Windows 95, 98, NT, XP
• up to 255 characters
• spaces and some punctuation
• Cannot use \ / ?
• Macintosh
• Up to 31 characters
• Cannot use

8
File Extensions
Create Name Locate Store Re-use Copy Share

• Codes for file type
• PCs add when saving
• Used by operating system
• 3 letters preceded by period (.)
• Example research paper.doc

CAUTION PCs usually cannot open files without
extensions. Dont change or delete an extension
unless you know what you are doing.
9
File Extensions
Create Name Locate Store Re-use Copy Share
10
No extension listed
Open My Computer, click on Tools, select Folder
Options
Uncheck this box to see file extensions in My
Computer or Windows Explorer
11
Locations for Files
Create Name Locate Store Re-use Copy Share

• Organizing
• Folders
• Sub folders
• 3 Locations
• External disk (floppy, jump drive, CD)
• Computer hard drive
• Network

12
Files in Folders
Create Name Locate Store Re-use Copy Share

• Files are organized into folders
• Folders are organized into directories
• Directory structure
• Root Directory disk name (e.g., C\)
• Parent Directory folder or file in the root
  directory
• Sub Directory folder or file in the parent
  directory

13
Storage Locations
Create Name Locate Store Re-use Copy Share

• C/ Local Computer
• A/ or B/ Floppy drives
• D/, E/, or F/ Etc. external or internal
• CD Rom
• DVD
• Flash or jump drive
• M/, S/, or T/ Etc. Network

14
Locating Marys File
Create Name Locate Store Re-use Copy Share

• Root Directory disk name (e.g., A\)
• Parent Directory
• File in the parent directory

• Floppy Disk 321
• 321 Presentations
• 321 Handouts
• 321 Projects
• Mary 321 Excel Project
• Mary 321 Word Project

15
My Computer
Create Name Locate Store Re-use Copy Share

• Windows Operating System
• My Computer on Desktop
• Select location for storing
• Open drive (double click)

16
Hard Drive
Create Name Locate Store Re-use Copy Share

• The C\ Drive
• Common hard drive designation
• The root directory
• Views of folders

17
C\ Details View
Create Name Locate Store Re-use Copy Share

• Folder information available

18
C\ Folder Details View
Create Name Locate Store Re-use Copy Share
Parent Directory
Path name
Folders in Palm Folder
File Size
File Type
File Date
Files in Palm Folder
19
My Computer Features
Create Name Locate Store Re-use Copy Share

• Within My Computer Folders
• Open
• Move
• Copy and Paste
• Rename
• Print
• Delete

CAUTION
20
Windows Explorer
Create Name Locate Store Re-use Copy Share
StartAll ProgramsAccessoriesWindows Explorer

• Shows directory structure
• Expand and collapse levels
• Manipulate files
• Move
• Copy
• Rename
• Open
• Print
• Delete

CAUTION
21
Windows Explorer View
Create Name Locate Store Re-use Copy Share
22
Exercise
Create Name Locate Store Re-use Copy Share
E
D
A
File Name? Root Directory? File Type?
Parent Directory? Sub Directory?
B
C
Finish the Path for D C\
23
ASU Network Drive
Create Name Locate Store Re-use Copy Share

• Emma
• http//asu.edu/emma/
• AFS Manager
• Sub-Directories
• Create own
• Use www for class web site
• M Drive

24
AFS Manager
Create Name Locate Store Re-use Copy Share

• Explore the options here

25
Store
Create Name Locate Store Re-use Copy Share

• Save or Save as from menu
• Select location
• Name file
• Select extension
• Click OK
• Copy file to another location
• CAUTION do this often while working on a file.

26
Re-use or Revise
Create Name Locate Store Re-use Copy Share

• Locate and open file
• Print
• Edit
• Close or save
• Close as same file name
• Save as new file name
• Save in new location
• Same or different name

27
Copy or Share
Create Name Locate Store Re-use Copy Share

• Copy files
• Drag to a different disk
• Select file, choose copy from menu, and Paste in
  new location
• Save as in a new location
• Share
• Provide on floppy disk
• Attach to email
• Post to AFS space, provide link to web site

28
Summary

• File Structure
• Creating and naming files
• Locating storage space for files
• Storing or saving files
• Re-using and revising files
• Copying and sharing files