PACE Presentation

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PACE Presentation

• 24 April, 2008

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Welcome New DPAs

• Kulneet Homidi
• Dean of Research
• Robert Huffman
• SU Video
• Patrick Goebel
• CASBS
• Rebecca Jantzen
• VP Land and Buildings
• Veronica Bernal
• Registrar
• Nancy Spangler
• EPGY
• Jennifer Riley
• Haas Center

• Sharon Vazquez
• Center for Longevity
• Cherelyn Clark
• Comp. Cancer Center
• Maryam Farshad
• SIEPR
• Jenny Hu
• Anesthesia
• Sandip Darji
• Procurement
• Jenny Zhang
• Genome Center

• WELCOME to PROPERTY MGT

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Guest Encore Presentation

• Chris Craig
• Electronics Recycling Supervisor
• Environmental Health and Safety
• Disposal Pickup Procedure Update

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Disposal Process Revisited

• Excess Disposal Request submitted by DPA through
  Sunflower
• PMO personnel filter requests 
• EH S receives a pickup schedule for electronic
  items (and other scientific equipment)
• EH S conducts pickups (Mon-Tues Main Campus,
  Thurs-Fri Medical School)
• Items are transported to SPS for reuse or
  recycling

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For Efficient Pickup..(Friendly Reminder)

• Upon submittal of request, immediately affix
  excess recieval form to item
• List a second contact
• If items are in a secured location, reference
  this on the disposal request
• List physical location of items 
• If items are not ready, a rejection notice will
  be left

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Pickup Challenges

• Most recent challenges include
• Item accessibility
• Item readiness
• If items are not ready, a rejection notice will
  be left (refer to sample copy)

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• Specific Communication
• Document attempt to pickup
• Provides resolution options
• Helps ensure continuity of schedule and
  campus-wide services

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Excess Request vs. Green Bucket

• Generally speaking
• Excess Disposal Requests should be submitted for
  all components
• Green electronic waste buckets are designed for
  small items

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Green Buckets

• Green electronic waste buckets are designed for
  small items
• Calculators
• CDs
• Cellular Phones
• PDAs
• Telephones
• Wireless Devices
• Empty Printer/Toner Cartridges
• Note If you have a large volume, submit an
  excess disposal request to expedite pickup

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References

• E-Waste bucket location list http//electronicwa
  ste.stanford.edu
• Battery bucket location list http//batterybucke
  ts.stanford.edu
• For other waste pickups http//wastepickup.stanf
  ord.edu
• Other questions, please contact
• Chris Craig
• Electronics Recycling Supervisor
• Environmental Health Safety
• Phone [phone]
• E-mail ccraig_at_stanford.edu

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Upcoming Year-End

• Deadlines may be accelerated due to campus
  relocations
• Cutoff dates will be distributed via email
• Asset record entries should be current
• Prior-year entries completed
• FY08 unmatched listings to you shortly
• Incoming/Outgoing Transfers Updated
• Templates
• Donations recorded

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Pre-Purchase Screening

• Your feedback requested..
• Your experience with annotating screening event
  in notes to approver?
• Any routing issues?
• Increased audit focus
• Project underway with iProcurement technical
  support team for improvements
• Linkage of E Ts to Purchase Requisition
  Categories
• Specific alerts for some ETs

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Heads Up -- Transfers

• Increasing trends in
• Volume and complexity
• Sources (e.g. international)
• Shared usage
• Timely recording a challenge
• Additional documentation may be needed
• The more lead-time available, the better
• Work closely with your PSR, please!

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Ongoing and Upcoming Relocations

• Relocations ramping up!
• A moving target DPAs must stay in tune
• DPA Involvement
• Communication and Planning
• Identifying excess items early
• Reuse postings
• Security and Storage
• Disposals (intended or otherwise)
• Record Updates

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Upcoming Audits

• Office of Naval Research
• Tentative follow-up visit Mid-June/Mid-July
• Areas of likely focus
• Improvements in timeliness of records creation
  and update
• Screening
• Timely declaration of excess
• Location notification/update processes
• Storage documentation

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SPS Relocation

• SPS to move off campus
• Location TBD potentially North Campus
• Estimated Key dates
• Move prep Now thru Mid May
• Move June
• Setup June- Mid July
• Re-open for public sales July/August
• Likely to affect excess item pickup schedule (at
  least temporarily)

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Physical Inventory

• New phased approach working well
• Reconciliation timelines monitored
• Result notifications improved
• Staffing changes
• Requires tight scheduling
• Little room for re-scheduling
• Request your understanding during training period

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Reporting Project Underway!

• Key Features for DPAs
• Reports will be in Reportmart3, enhanced
  performance
• Include legacy, Sunflower, and Oracle financial
  data
• Unmatched reports to facilitate timely records
  entry and identification
• Assist with utilization planning for future
  projects and depreciation projections for service
  centers and other departments
• Enable viewing of assets associated with
  sponsored projects
• New replacement for legacy Print-a-Record

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Reporting Project, cont.

• Project demands a priority for PMO
• Tight timeline!
• Long term benefits anticipated
• Expected availability September 2008
• Special demo and/or training session to be
  scheduled
• Hands-on lab will be considered, as needed

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Special Announcement
Upcoming Retirement..
Long-time DPA -- Tom Rojas Dept. of Comparative
Medicine 44 Years of Service to Stanford
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Upcoming Events

• July PACE Meeting
• Date and Location TBD
• NPMA National Education Seminar
• July 28-31, Reno-Sparks, Nevada
• John Asquagas Nugget Resort
• Registration available online at
• http//www.npmanes.org/

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SEE YOU NEXT TIME!

• THANK
• YOU!