Importance of Presentation - PowerPoint PPT Presentation

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Importance of Presentation

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A relates to Authenticity: The truth of who I am flows through me as I speak ... What do I communicate in an authentic manner? 9. Steps for Preparing a Presentation ... – PowerPoint PPT presentation

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Title: Importance of Presentation


1
Importance of Presentation Communication skills
Tess Field HR Director, Microsoft
2
Overview
  • The value of great presentation and communication
  • Presentation
  • Communication skills
  • Presenting power
  • Questions

3
Think
  • Last person to impress you
  • Someone who has impacted your thinking
  • Great speakers or personalities
  • Someone who you aspire to be like
  • Your own prejudices

4
Presentation
  • Professional success is related to the ability to
    present ideas
  • Public speaking is a cornerstone of business
    communication
  • You are the most important visual

5
The ABCs of Effectively Presenting Yourself
  • A relates to Authenticity
  • The truth of who I am flows through me as I speak
  • B relates to Believability
  • What is coming out of my mouth matches what is
    going on in my head
  • C relates to Clarity
  • I know where Im going, where I want to go, and
    how to go there

6
Communication skills
  • Verbal
  • Listening
  • Feedback
  • Written
  • Presentation
  • Appearance

7
Presentation Power
  • Public speaking is a cornerstone of business
    communication

8
Perfecting a Presentation
  • Not about making great speeches but about
    achieving desired results
  • Answering the questions
  • What do I want to happen?
  • How do I want the audience to feel?
  • What will success be?
  • What do I communicate in an authentic manner?

9
Steps for Preparing a Presentation
  • Step 1 Establish objectives
  • Step 2 Get organized
  • Step 3 Draft and revise
  • Step 4 Format and layout

10
Step 1 Establish Objectives
  • What story do you have to tell?
  • Ask WHY something happened, not WHAT happened
  • Objectives
  • Clarify expectations
  • Provides focus
  • Evaluate success
  • Inspire to action
  • Match your message to the audiences needs

11
Step 2 Get Organized
  • Mental preparation
  • What do you want and need to say?
  • Mapping
  • Affinity charting
  • How to express your message
  • Structure opening/ body/ closing

12
Step 2 Get Organized Mentally Mapping
  • Identify your subject (or target)
  • Dump all your ideas quickly
  • Separate ideas into groups
  • Add/remove as necessary
  • Choose sequence
  • Identify path

13
Mind Mapping Example
Outlines
Mapping
2a
2b
Drafting
2c
PowerPoint Slides
Organization Techniques
2
5a
Use of Voice
Graphic Design
Presentation Techniques
3
5
3a
Color Choice
Presentation Skills
1a
Audience
3b
Establish Objectives
1
Facilitation
6
Questions
3c
Audio Visuals
Anxiety
4
Handling Problem
4a
Tips
6a
14
Step 2 Get Organized Structure
Tell them what you Have told them
Tell them what you are going to tell them
Tell them
15
Step 2 Get Organized Opening Effectively
  • Breaks pre-occupation
  • Sets the tone
  • Sets expectations
  • Creates rapport
  • Provides reason for listening
  • Describes why they are here

16
Step 2 Get Organized Opening
  • Grab their attention
  • Your name
  • News
  • A story
  • Visual or picture
  • A request
  • Introduction
  • Warm greeting
  • Ask a question
  • Make a promise
  • Say your name
  • Give your credentials

Tell them what you Have told them
Tell them what you are going to tell them
Tell them
Prepare your opening last write it out!
17
Step 2 Get Organized Body
  • Explain how and why
  • Streamline material must know, should know,
    nice to know
  • Writing to sound natural

Tell them what you are going to tell them
Tell them
Tell them what you Have told them
18
Step 2 Get Organized Closing
  • Summarize key points main idea
  • Match your conclusion to your mission
  • Ties everything together
  • A strong ending

Tell them what you are going to tell them
Tell them
Tell them what you Have told them
19
Step 3 Draft and Revise
  • Read it out loud
  • Keep the language simple
  • Avoid long sentences
  • Use an active voice
  • Vary the pace
  • People centered not media centered

20
Step 4 Format and Layout
  • Put your title to work so its memorable!
  • 6 X 6 rule Six bullets of six words each per
    slide
  • Use simple font / one key point per slide
  • Use color sparingly 3 or 4 is enough, ensure
    they work when projected
  • Use templates if possible

21
International Presenting
  • Learn as much as you can about the relevant
    culture
  • Pay particular attention to their business and
    presentation protocols and norms
  • Pay attention to arrangement details power
    requirements, equipment, etc. may be different
  • Make sure all parties understand goals and agenda
  • Stress clarity and simplicity in all aspects
  • Remember the importance of non-verbal
    communication
  • Be respectful and on your best behavior at all
    times

22
How to Present Successfully
  • Visualizing success
  • Awareness of your personal style
  • Self awareness of reaction to the audience
  • Understanding and applying the A, B, Cs of
    presenting
  • Effective presenting skills
  • Voice
  • Confidence
  • Credibility
  • Interaction

23
Not what you say but how you say it
  • Short crisp phrases with pauses
  • Pitch down on endings
  • Energy show you care
  • A learned skill practice
  • Communication and credibility
  • 38 vocal qualities
  • 55 facial expressions, gestures, and movements
  • 7 spoken word

24
And how you present yourself
  • You are the most important visual
  • Dress right, feel right
  • Free your hands
  • Video tape yourself if possible, it is the best
    practice

25
Voice
  • Key elements
  • Articulation
  • Pace
  • Pitch/Volume
  • Tone
  • Vocal variety
  • Dont be afraid to pause

26
Confidence
  • Eye Contact
  • Speak into their eyes
  • Look at a variety of people
  • Maintain contact for a min. of 3 to 5 seconds
  • Stand steady, use pauses
  • Drop pitch
  • Use You, we, us, our
  • Authentic
  • Avoid passive voice

27
Gestures
  • Stress, demonstrate or compliment
  • Create a picture
  • Practice in advance
  • Gesture fit the space elbow or shoulder
  • Often described as holding a globe

28
Credibility
  • Answering questions adds credibility to your
    topic
  • Anticipate most difficult questions
  • Prepare answers
  • Listen and repeat the question
  • Dont guess dont lie

29
  • Professional success is related to the ability to
    present ideas

30
Questions
Thank you
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