Title: Importance of Presentation
1Importance of Presentation Communication skills
Tess Field HR Director, Microsoft
2Overview
- The value of great presentation and communication
- Presentation
- Communication skills
- Presenting power
- Questions
3Think
- Last person to impress you
- Someone who has impacted your thinking
- Great speakers or personalities
- Someone who you aspire to be like
- Your own prejudices
4Presentation
- Professional success is related to the ability to
present ideas - Public speaking is a cornerstone of business
communication - You are the most important visual
5The ABCs of Effectively Presenting Yourself
- A relates to Authenticity
- The truth of who I am flows through me as I speak
- B relates to Believability
- What is coming out of my mouth matches what is
going on in my head - C relates to Clarity
- I know where Im going, where I want to go, and
how to go there
6Communication skills
- Verbal
- Listening
- Feedback
- Written
- Presentation
- Appearance
7Presentation Power
- Public speaking is a cornerstone of business
communication
8Perfecting a Presentation
- Not about making great speeches but about
achieving desired results - Answering the questions
- What do I want to happen?
- How do I want the audience to feel?
- What will success be?
- What do I communicate in an authentic manner?
9Steps for Preparing a Presentation
- Step 1 Establish objectives
- Step 2 Get organized
- Step 3 Draft and revise
- Step 4 Format and layout
10Step 1 Establish Objectives
- What story do you have to tell?
- Ask WHY something happened, not WHAT happened
- Objectives
- Clarify expectations
- Provides focus
- Evaluate success
- Inspire to action
- Match your message to the audiences needs
11Step 2 Get Organized
- Mental preparation
- What do you want and need to say?
- Mapping
- Affinity charting
-
- How to express your message
- Structure opening/ body/ closing
12Step 2 Get Organized Mentally Mapping
- Identify your subject (or target)
- Dump all your ideas quickly
- Separate ideas into groups
- Add/remove as necessary
- Choose sequence
- Identify path
13Mind Mapping Example
Outlines
Mapping
2a
2b
Drafting
2c
PowerPoint Slides
Organization Techniques
2
5a
Use of Voice
Graphic Design
Presentation Techniques
3
5
3a
Color Choice
Presentation Skills
1a
Audience
3b
Establish Objectives
1
Facilitation
6
Questions
3c
Audio Visuals
Anxiety
4
Handling Problem
4a
Tips
6a
14Step 2 Get Organized Structure
Tell them what you Have told them
Tell them what you are going to tell them
Tell them
15Step 2 Get Organized Opening Effectively
- Breaks pre-occupation
- Sets the tone
- Sets expectations
- Creates rapport
- Provides reason for listening
- Describes why they are here
16Step 2 Get Organized Opening
- Grab their attention
- Your name
- News
- A story
- Visual or picture
- A request
- Introduction
- Warm greeting
- Ask a question
- Make a promise
- Say your name
- Give your credentials
Tell them what you Have told them
Tell them what you are going to tell them
Tell them
Prepare your opening last write it out!
17Step 2 Get Organized Body
- Explain how and why
- Streamline material must know, should know,
nice to know - Writing to sound natural
Tell them what you are going to tell them
Tell them
Tell them what you Have told them
18Step 2 Get Organized Closing
- Summarize key points main idea
- Match your conclusion to your mission
- Ties everything together
- A strong ending
Tell them what you are going to tell them
Tell them
Tell them what you Have told them
19Step 3 Draft and Revise
- Read it out loud
- Keep the language simple
- Avoid long sentences
- Use an active voice
- Vary the pace
- People centered not media centered
20Step 4 Format and Layout
- Put your title to work so its memorable!
- 6 X 6 rule Six bullets of six words each per
slide - Use simple font / one key point per slide
- Use color sparingly 3 or 4 is enough, ensure
they work when projected - Use templates if possible
21International Presenting
- Learn as much as you can about the relevant
culture - Pay particular attention to their business and
presentation protocols and norms - Pay attention to arrangement details power
requirements, equipment, etc. may be different - Make sure all parties understand goals and agenda
- Stress clarity and simplicity in all aspects
- Remember the importance of non-verbal
communication - Be respectful and on your best behavior at all
times
22How to Present Successfully
- Visualizing success
- Awareness of your personal style
- Self awareness of reaction to the audience
- Understanding and applying the A, B, Cs of
presenting - Effective presenting skills
- Voice
- Confidence
- Credibility
- Interaction
23Not what you say but how you say it
- Short crisp phrases with pauses
- Pitch down on endings
- Energy show you care
- A learned skill practice
- Communication and credibility
- 38 vocal qualities
- 55 facial expressions, gestures, and movements
- 7 spoken word
24And how you present yourself
- You are the most important visual
- Dress right, feel right
- Free your hands
- Video tape yourself if possible, it is the best
practice
25Voice
- Key elements
- Articulation
- Pace
- Pitch/Volume
- Tone
- Vocal variety
- Dont be afraid to pause
26Confidence
- Eye Contact
- Speak into their eyes
- Look at a variety of people
- Maintain contact for a min. of 3 to 5 seconds
- Stand steady, use pauses
- Drop pitch
- Use You, we, us, our
- Authentic
- Avoid passive voice
27Gestures
- Stress, demonstrate or compliment
- Create a picture
- Practice in advance
- Gesture fit the space elbow or shoulder
- Often described as holding a globe
28Credibility
- Answering questions adds credibility to your
topic - Anticipate most difficult questions
- Prepare answers
- Listen and repeat the question
- Dont guess dont lie
29- Professional success is related to the ability to
present ideas
30Questions
Thank you