Acquisition

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Acquisition TransformationCASS Industry
DayKeith E. SeamanActing Defense Business
Systems Acquisition Executive
26 Jan 09
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Business Mission Area Combat Environment Demands
TRANSFORM IT ACQUISITION PROCESS
Stovepipe Elimination
Strategic Alignment
Standardize
Streamline
Simplify
Systems Services
AGILE. . .FLEXIBLE. . .INTERACTIVE. . .FULL
SPECTRUM
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EXECUTION IT TOOLS The Operators Challenge
Agility and Accountability
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CURRENT OPERATIONAL ENVIRONMENT
Excess costs
Extensive Contractor Tail
Changing Requirements
Inefficient Processes
Component Centric
Manpower Intensive
Not Intuitive
Hard to Use
Undisciplined
Stove Piped Systems
FRAGMENTED
FORCE FLOW REQUIREMENTS
Confusing
Stovepiped
Complex
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TRANSFORMATIONAL VISION ADVANTAGES TO THE
WARFIGHTER
Cost Savings
Collaborative Schedule
Responsive to Change
Optimized Execution
Audit Trail
Operator Focused
Intuitive
Single Reqmts Web Portal
Simple Input
Simple Faster Execution
Synchronized Complexity
Integrated Operational Environment
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DBSAE Vision Transforming the Organization
Be recognized as a World Class Acquisition
Organization and The Trusted Provider of
Transformational Business Capabilities
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DBSAE Mission
Develop, operate, and drive successful
implementation of Combat Support Business
Enterprise Solutions for the Warfighter that
deliver a solid Foundation for Sovereign
Operations for the United States of America
Accomplished Through

• Transformation and Innovation
• Transitioning proven systems to sustainment
• A Trained, Agile and Ready Workforce
• Skilled, Motivated, Ethical, Diverse

Rapid Acquisition On Schedule On Cost
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DBSAE Identity

• Champions of effective acquisition solutions
• Catalysts for change!!!
• Challengers of the Status Quo!
• Collaborators Across Multiple Disciplines
• Captors of Innovative Solutions
• Competitors and Complementors of Corporate America

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Guiding Principles

• Enable People to Confront Traditional Approaches
• Empower the Warfighter with Advanced Decision
  Support Tools
• Enhance Operations with Intuitive, Easy-to-use
  Analytical Tools
• Energize the Rapid Delivery of Business
  Enterprise Systems
• Equip People to Lead the Transformation of
  Acquisition Community
• Embody Trust and Commitment

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Capability
Functional Requirements
Industry Best Practices
Acquisition
People Processes
Operations
HQE
Business Case
Mission Success
Customer Feedback
Speed
Dollars
Innovation
People
Authority
Accountability
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Transformational Rhythm Operational Development
Deployment Lifecycle Process
SUB-PROCESSES

• Testing / MS
• Technical Assessment
• Business Case / ROI / Cost Estimating
• Acquisition
• Human Capital / Continuity Planning
• Portfolio / Program / Budget Mgt
• Configuration Management
• Change Management
• Security
• Information Assurance
• Pre/Post Deployment
• Strategic Planning / Concepts / CPI
• Risk Management
• Policies / Governances
• Market Strategy
• Ops Hosting / Maintenance / Sustainment
• Capability Maturity Model
• Venture Capital
• Earned Value

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Transforming Processes!!!How Do You Want to Work?

• Random motion lots of energy, not much progress
• No teamwork individual effort
• Frequent conflict
• You never know where youll end up

• Directed motion every step brings you closer to
  the goal
• Coordinated efforts
• Cooperation
• Predictable results

Processes can make the difference if they are
repeatable, measurable and executable!
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Transforming Acquisition!!!The IT Technology Wave

• We are currently chasing the IT acquisition
  wave, not keeping up

Integrator

• Transforming IT acquisition will enable us to
  catch the technology wave

Capability must keep pace with technology changes
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Transforming Development!!!We can no longer
develop like the BORG!!!

• Cumbersome Approach to Development
• Traditional Technical Solutions
• Assimilate and Control
• Forced Collective by Integrators
• High Cost to DOD/Taxpayer
• Limited Flexibility
• Long Lag Times to Operator

• Revolutionary Development
• High Speed, Low Drag
• Innovation a Priority
• Operator Agility/Mindset
• Inherent Flexibility
• Service Oriented Architecture
• Technology for Purpose

Capability must be intuitive, easy to use,
limited contractor tail
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Transforming Procurement!!!Acquisition and
Contracting Partnership

• Serial End-to-End Process
• Little Communication with Program
• Slow Baton Hand Off
• Long Time Lags
• Time and Materials Mindset
• Less Control on Delivery

• Concurrent/Parallel Activities
• Partnering is a priority
• Commitment with Programs
• Early Procurement involvement
• Performance Work Statements
• Reduced end-to-end acquisition

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Transforming Testing!!!Improve Product Quality
and Predictability

• No Enterprise-level Decision System
• Testing Approach is Cumbersome
• Stove Pipe Mentality
• Lack of Common Test Tools
• No Uniform Procedures Metrics
• Decision Makers Lack Early Indicators

• Virtualization Centralized Approach
• Merge Development Ops Testing
• Web-based Testing Application
• Align Engineering Testing
• Enterprise-level Metrics Terminology
• Early Visibility Improves ROI

Goal Improved Product Quality Predictability
of Outcomes!
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Enterprise Resource PlanningFour Aspects
Fundamental to ERPs

• Acknowledge current IT solutions are not adequate
  corporate solutions are available
• Determine operational processes must be changed
  to align
• Commit Senior Service Leadership to the new
  methodology
• Enforce the change discipline from top to bottom
  echelons

Implementing an ERP takes commitment and 360o
change. When you point a finger to blame NOTE
there are 3 more pointed back at you
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How we implement
Purchase Requisition
Purchase Order
Goods Receipt
Invoice Receipt
Expenditure
PR PR LineNumber PR LineFunding ID
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How COTS OperateThe Ideal Corporate America
End-State
P U R C H A S E T O P A Y P R O C E S S
Purchase Requisition
Purchase Order
Goods Receipt
Invoice Receipt
Expenditure
The Purchase Order can be created from this
Reference info PR PR LineNumber PR LineFunding
ID
A Goods Receipt needs this Reference info PO PO
LineNumber PO LineFunding ID
An Invoice Receipt needs this Reference
info PO PO LineNumber PO LineFunding ID
An Expenditure needs this Ready to Pay
File Document Number
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Raise the Bar for System Integrator Requirements
Traditional ConsultantStaffing Model
High-End ConsultantStaffing Model
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Transforming the Future Workforce Digital Natives
vs. Digital Immigrants!
Partnering to Define an End-to-End LIFE-CYCLE
Workforce
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Transforming Technology Solutions Challenges
Demand New Constructs
COLLABORATIVE
IMMERSIVE
INTERACTIVE
INFORMATION-RICH VISUALIZATIONS
FUSED INFO
WEB BASED
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DYNAMIC LIVE
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Challenges to Progress
Technical
Organizational
Training
Security
TOWER OF BABEL
Human
Fiscal
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Support the Warfighter Bottom Line!!!!
Decision Support Compete, Challenge, Confront
Operational Training Warfighter Ready for the
Fight
Mission Rehearsal Dynamic, Live, Interactive

Developing Capability to Empower
WorkforceEnhance JudgementEffect Change
Elevate Combat Readiness!!
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Defense Business Systems Acquisition Executive
(DBSAE) Organization Chart
Acting DBSAE Mr. Keith Seaman
CAE Action Group Stephen Frye
Systems Engineering (Includes GEX) Lien Dinh
Testing Support Dr. Robert Berger
BTA Contracting Support Janet Carlson
PEO Enterprise Finance Mats Persson
PEO Sourcing Kenneth Fielding
PEO Enterprise Personnel David Swatloski, SES
Direct Reporting PM Defense Travel COL Lynne
Hamilton-Jones
DAI BEIS IGT/IVAN FVAP EFD DRAS
EDA WAWF FPDS-NG SPS
IUID eSRS SPOT JCCS FMS DISS
VIPS CAMS-ME CPARS DoD EMALL
PPIRS CCR FedReg ORCA
DIMHRS MANP INT DTAS
DTS
as of January 9, 2009
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DBSAE Programs

• PEO Enterprise Sourcing
• - Capitalized Asset Management System Military
• Equipment (CAMS-ME) 
• - Central Contractor Registration (CCR)
• - Contractor Performance Assessment and
  Reporting System (CPARS)
• - Defense Information Security System (DISS)
• - DoD Electronic Mall (DoD EMALL)
• - Electronic Data Access (EDA)
• - Electronic Subcontract Reporting System (eSRS)
• - Federal Agency Registration (FedReg)
• - Federal Procurement Data System Next
  Generation
• (FPDS-NG)
• - Foreign Military Sales (FMS) Management System
• - Item Unique Identification (IUID)
• - Joint Contingency Contracting System (JCCS) 
• - Online Representations and Certifications
  Application
• (ORCA)
• - Past Performance Information Retrieval System
  (PPIRS)

PEO Enterprise Personnel - Defense Integrated
Manpower Human Resources System
(DIMHRS) PEO Enterprise Finance - Business
Enterprise Information Service (BEIS) - Defense
Agencies Initiative (DAI) - Enterprise Funds
Distribution (EFD) - Federal Voting Assistance
Program (FVAP) - Intragovernmental Transactions
(IGT/IVAN) Direct Reporting Program
Managers - Defense Travel System (DTS) - Global
Exchange (GEX)
LEGEND Current Programs New Programs Departing
programs
Portfolio is more diverse and flexing faster
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Parting Quote
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QA

• Audience, please come forward to the floor
  microphone for a maximum of three questions.