Community Governance

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Community Governance

• Consensus Based Governance
• RECOMMENDATIONS

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AOAC and The Community
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Community and Subgroups
Subgroup A
Voting Members 2 from each Subgroup 6-10
At-Large Community Chairs
Community

• Subgroup B

Subgroup C
Subgroup D
Assure fair, transparent defensible decisions
by consensus
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Stakeholder Categories

• Consumers
• Government
• Industry
• Labor
• Non Government Organizations
• Other (Examples Consulting firms, academia,
  professional societies, standards developing
  organizations)

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Community Composition

• Food Production Industry
• Trade Organizations
• Export/Import Distributors
• Instrument/Test Kit Manufacturers
• Private Laboratory Scientists
• Government Regulators/Scientists
• Academic Scientists
• AOAC Volunteers and Methods Experts

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Selection Criteria

• Perspectives Balance. Members represent a
  spectrum of experts from industry, government,
  academia, subject matter expert, end user,
  geography, etc. that are pertinent to the purpose
  of Subgroup.
• Expertise Match. Members relevant work experience
  supports the purpose of the Subgroup.

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• DRAFT Community Governance
• Submit governance suggestions to a volunteer
  Governance Subgroup
• Subgroup to prepare written procedures for
  Subgroup
• Submit for approval to the whole community via
  e-mail by Feb 2008
• Approval requires at least 2/3 of community
  members

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• What are the duties of a Member?
• Follow AOAC policies procedures
• Actively participate
• Be open, transparent and truthful
• Consider all opinions
• Respond to communications
• Accept and complete assignments
• Abide by consensus-based decisions
• Stay on track and within mission
• Work with AOAC-appointed method experts
• Work with AOAC staff

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• How are Stakeholder Subgroups formed?
• Initially, Chairs will appoint Subgroups for
  known areas of interest.
• Subgroups will continue based on annual approval
  of ½ of Community voting members

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• How are Community Subgroups formed?
• Chairs notified of a method need
  (survey, AOAC)
• Method Chemical Contaminant in Food
• Multiple stakeholders have similar needs
• 3 stakeholders will support a method
• Fiscal and/or analytical support possible
• Chairs ask stakeholders to present proposal
• Stakeholders introduce topic to Community
• Accepted by 1/2 of Community voting members
• Chairs notify AOAC stakeholders via e-mail

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• How are Subgroup Chairs appointed?
• Community Chairs appoint 1st Subgroup Chair
• Must be a Community AOAC member
• Must be a Subgroup stakeholder
• Subgroup Chair recommends Subgroup
  Members
• Community Chairs approve Subgroup
  Members
• Subgroup members may recommend AOAC member as
  Subgroup Chair (2/3 vote)
• Community Chairs approve new Subgroup Chair
• Chairs notify Community AOAC of change

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• How to be a member of a Subgroup?
• Be a Community member
• Be a Stakeholder in Subgroup Topic Area
• Provide balance of background
  (international, industry, government, academia)
• Submit request to Subgroup Chair
• Be recommended by Subgroup Chair
• Be accepted by Community Chairs
• Actively participate in the work of the Subgroup

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• Duties responsibilities of Subgroups?
• Follow voluntary consensus standards
• Establish working structure
• Establish governance
• Identify and work with stakeholder sponsors
• Membership stakeholder balance
• Recommend two Voting Members to Community

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• Duties responsibilities of Subgroups?
• Prioritize most needed methods
• Define method performance criteria
• Call for methods
• Recommend method actions to Community
• Recommend method experts to AOAC
• Work with AOAC-appointed experts
• Develop recommend validation protocols
• Member with vested interest recluse self

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• How do Subgroups make decisions?
• Participate in discussions, studies, surveys
• Share data, minutes, reports, etc with all
  subgroup members
• Try to achieve consensus
• Propose modifications, additions, compromises
• Vote in-person, e-mail, written ballot
• 100 approval preferred
• 2/3 minimum to approve
• Publish results on AOAC website

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• Who are Voting Members?
• Chairs of Community
• Two members from each Subgroup (recommended by
  Subgroup approved by Chairs)
• 6 12 At-Large members of Community
• recommended by Chairs
• approved by 2/3 vote of Community
• May not out number subgroup voting members

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• What decisions are made by Voting Members?
• Community governance procedures
• Establishment of Subgroups
• Approve recommendations of the Subgroups
• Approve method protocols to AOAC OMB

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• How does Community make decisions?
• Receives recommendations as written or verbal
  reports
• Provides opportunity for comment from all
  community members
• Openly shares all communications
• Attempts to reach consensus
• Recommendations based on at least 2/3 approval of
  voting members