G040 Lecture 03 Essential Document Features

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G040 Lecture 03Essential Document Features

• Mr C Johnston
• ICT Teacher
• www.computechedu.co.uk

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Session Objectives

• Know the essential features that affect
  presentation style,
• Understand how to modify these to attain a
  presentation style to suit your purpose and
  audience.

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Document Style Overview

• It is important to present information clearly
  it may annoy or confuse readers if you present
  information poorly.
• Common mistakes are using inconsistent headings
  or layout and using widely different fonts and
  point sizes.
• You need to think about what you want to achieve
  with your communication and what will appeal to
  your audience.

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Essential Document Features

• There are several essential features that affect
  presentation style, which you need to format to
  suit the required document purpose and audience.
• Page layout
• Graphic images
• Textual styles
• Special features
• Paragraph formats
• Position of common items.

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Page Layout

• You can create an effective page layout by using
  suitable
• Margins
• Headers and footers
• Page orientation
• Paper size
• Pagination
• Gutters.

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Textual Styles

• You can create suitable textual styles by careful
  selection and use of
• Fonts
• Heading and title styles
• Bold, italic and underline
• Superscript and subscript
• Text orientation
• Text animation (on screen).

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Paragraph Formats

• You can create a variety of presentation styles
  by using different paragraph formats including
• Tabs and indents
• Paragraph numbering
• Widows and orphans
• Justification
• Spacing before/after
• Use of tables
• Bullet points
• Line spacing
• Hyphenation.

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Special Formats

• You can make use of special features to develop
  special presentation styles, including
• Borders
• Shading
• Background colour
• Text colour
• A contents page
• An index
• A bibliography
• An appendix
• Text/picture boxes.

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Different Types of Media

• You can use a variety of different types of media
  to improve presentation style, including
• Graphs or charts
• Lines or borders
• Video clips
• Pictures
• Drawings
• Digital photographs
• Clip art
• Scanned images
• Sound.

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Positioning Common Items

• You need to understand how to position important
  items on a communication, including
• References
• Signatures
• Dates
• Logos
• Addressee names
• Headings.

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Session Task

• Download and complete this topics exercise
  Essential Document Features