The Future of IM in the Government of Canada

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The Future of IM in the Government of Canada

• Jim Alexander
• Deputy Chief Information Officer
• Treasury Board Secretariat

2
Overview

• What is IM?
• Why is it Important?
• The IM Deficit
• IM is Everybodys Business
• Whole-of-Government Approach
• IM Vision
• GC IM Strategy

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What is Information Management?

• Information Management directs and supports
  effective and efficient management of information
  in an organization, from planning and systems
  development to disposal and/or long-term
  preservation.
• Source Policy on Information Management (July
  1, 2007)

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Why is IM Important?
DRIVERS
DESIRED OUTCOMES

• Maximize value of GC information assets
• Effective decision-making
• Responsiveness / Agility
• Enhanced trust in government
• Information sharing across organizational
  boundaries
• Reduction of risk

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The IM Challenge

• The Government of Canada is unable to meet its
  requirements for trusted, relevant and timely
  information. This stems from an inability to
  effectively aggregate and share the information
  necessary for informed decision making,
  transparency, and accountability.
• Root Causes
• A lack of GC-wide IM strategy/common practices
• Inconsistent and frequently inadequate IM rules,
  capacity, and oversight
• A culture that does not understand or acknowledge
  the value of sharing or managing information
• Not enough people with the right skills and tools
• Poor information planning and handling processes

Source Information Management in the Government
of Canada The Business Problem Assessment
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IM Deficit
Credibility Gap
Information Sophistication
Current level of information management capacity
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Analysis of Current GC IM Activities
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IM is Everyones Business

• Deputy Heads
• Accountable to minister and to Treasury Board for
  effective and well co-ordinated information
  management throughout department
• GC Managers
• Responsible for managing information as an
  integral part of their program and service
  delivery and a strategic business resource
• GC Employees
• Responsible for managing the information they
  collect, create and use as a valuable asset
• IM Functional Specialists
• Responsible for supporting the effective
  management of departmental information throughout
  its lifecycle

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IM is Everyones Business

• We all are responsible for creating and
  maintaining records of our activities and
  decisions
• We all must ensure that the information we create
  is as accessible as possible within the GC while
  respecting privacy and security
• We all must comply with IM-related legislation,
  policies, regulations, directives, and standards

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Whole-Of-Government Approach

• The IM space is big and complex. To operate
  efficiently, the Government of Canada needs to
• Be able to act as one to achieve enterprise IM
  outcomes
• Align IM activities through an integrated
  approach
• More consistently apply and comply with IM policy
  instruments
• Reduce redundancies and duplication in
  investments
• Adopt common or shared IM services
• Leverage innovation and expertise to benefit the
  entire government enterprise
• Address IM skills and capacity issues across
  government

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IM Vision

• In the Government of Canada, information is
  safeguarded as a public trust and managed as a
  strategic asset to maximize its value in the
  service of Canadians

Source Information Management in the Government
of Canada The Vision
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GC IM Strategy Progress to Date

• IM Vision
• IM Framework
• Analysis of IM Initiatives Inventory
• IM Policy and Governance
• Policy on Information Management
• Directive on IM Roles and Responsibilities
• MAF IM Area of Management
• People and Capacity
• Integrated IM/IT HR Planning
• GC IM Competency Standard

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GC Enterprise IM Framework
Effective Decision-making Agility Trust in
Government
IM VISION
Information Handling and Delivery

IM Tools and Applications
Enterprise Information Architecture
Policy Governance
People Capacity
GC IM Strategy
GC Business Service Transformation
Fed AA and Action Plan
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GC IM Strategy Timeline Next Steps
2007 - 2008
2008 - 2011
2008 - 2013
GC IM Strategy
IM Vision
IM Initiatives Inventory
IM Framework
IMPLEMENTATION
GC IM Strategy Action Plan
IM Policy
Directive on IM Roles Responsibilities
Directive on Recordkeeping
Integrated IM/IT HR Plan
GC IM Competency Standard
IM Generic Org Model
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IM Stream _at_ GTEC

• Policy on Information Management Renewal in
  Practice
• Toward IM 2.0 Maximizing Cooperation Among
  Information Functions to Improve Organizational
  Capacities
• Library 2.0 Library Service and Web 2.0
• Electronic Discovery Its Impact on IM
• Competitive Technical Intelligence
  Client-centred Information for Decision Makers
• Better Government Through Effective Recordkeeping

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QUESTIONS?