Education Technology K12 Voucher Program

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Education Technology K-12 Voucher Program

• Molly Carbo
• RIMS CTAP

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Overview

• The Education Technology K-12 Voucher Program
  resulted from the Settlement Agreement between
  California consumers and Microsoft Corporation.
• Two-thirds of the funds remaining after the
  consumer settlement has been satisfied will be
  available for dissemination via vouchers to
  eligible schools.

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Settlement

• Conditions and restrictions determined by legal
  settlement
• Total for California is about 500,000,000
• Estimated voucher amount 98-150 per student
• Small school formula
• 1-100 students funded at 100 students
• 101-200 students funded at 200 students
• 201-300 students funded at 300 students

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Settlement Timeline
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Eligibility

• Eligible schools are ALL K-12 public schools at
  which at least 40 of the attending students are
  eligible to receive free or reduced price meals.
• Eligible schools also include all public high
  schools in California that serve students from
  eligible elementary, middle and junior high
  schools (Feeder School Provision).

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Feeder School Provision

• A public high school serves
• Grade 9 only, or
• One or more grades 10-12, and no grade below 7
• Feeder School for a regular public high school
• Eligible elementary, middle, or junior high
  school that resides within the attendance
  boundaries of the high school
• Feeder School for open enrollment or magnet high
  school
• Students currently enrolled from eligible
  elementary, middle, or junior high school
• Transfer students do NOT make a school eligible!

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High School Eligibility
Eligible Elementary
Eligible Middle
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Elementary Middle Schools
High School
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Application Process

• LEAs apply on behalf of their eligible schools
• LEA views list of eligible elementary,
  middle/junior high, and high schools, based upon
  the October 2005 CBEDS
• If the LEA has high schools with less than 40
  free or reduced lunch eligibility, on a school by
  school basis they must identify ONE eligible
  elementary or middle/junior high feeder school
  for each high school

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Application Process

• Application Narrative
• District enters 2 paragraph narrative on how the
  vouchers will be utilized to support
  implementation of the districts technology plan
• County Offices, Direct-Funded Charters, State
  Special Schools enter 2 paragraph narrative on
  how the vouchers will be utilized to support
  implementation of their technology plan or other
  planning document

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Application Process

• Documentation
• LEA submits application electronically for
  approval
• LEA prints application, obtains original ink
  signature, and files application for audit
  purposes (similar to ConApp process)

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Application Process

• Log on
• Enters 3 names to submit vouchers
• View eligible schools
• If needed for H.S., identify 1 feeder
• Narrative on voucher use

District gets PIN Password from CDE to apply
for eligible schools
LEA submits application electronically for
approval
LEA prints application, obtains an original ink
signature, and files for audit purposes
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RFA Approval Process

• Once the LEA has submitted its application
• The CDE reviews, approves, and submits the
  information to the Settlement Claims
  Administrator (SCA).
• The SCA sends the Voucher Award letter to the LEA.

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Voucher Allocation

• October 2005 verified CBEDS data
• 98 to 150 per student
• Based upon total enrollment at eligible schools
• LEAs may determine amount of vouchers to be
  utilized at each school, but vouchers may only be
  utilized at eligible schools.

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Voucher Allocation by Type


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Voucher 50-50

• General Purpose

Software

• Qualifying Hardware
• Laptop
• Desktop
• Tablet
• Server
• Peripherals
• Professional Development
• Certification Training
• Evaluation Tools
• Non-custom Software
• IT Support Services

Operating System (e.g. Windows) Word Processing
(e.g. MS Word) Spreadsheet (e.g. MS Excel)
Presentation (e.g. MS PowerPoint) Desktop
database (e.g. MS Access) Web-authoring (e.g. MS
Front Page) Productivity Suite (e.g. MS Office)
Encyclopedia (e.g., MS Encarta) Server (e.g.
Windows Server)
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Software Vouchers

• May only be redeemed for any non-custom software
  title from any publisher that has substantially
  similar functionality to the identified Microsoft
  software titles or their successors.

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Software Vouchers

• Operating system (e.g. Microsoft Windows)
• Word processing (e.g. Microsoft Word)
• Spreadsheet (e.g. Microsoft Excel)
• Presentation (e.g. Microsoft PowerPoint)
• Desktop database (e.g. Microsoft Access)
• Web-authoring (e.g. Microsoft Front Page)
• Productivity and/or Productivity Suite (e.g.
  Microsoft Office or Works)
• Encyclopedia (e.g. Microsoft Encarta)

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Software Vouchers

• Server software, including client access licenses
• Eligible software bundled with a computer
  purchased with General Purpose Vouchers
• License program that gives students the option to
  use eligible software at home
• Cost of software may not exceed standard academic
  price

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General Purpose Vouchers

• Qualifying hardware
• New desktop, laptop or tablet computer for any
  operating system
• Peripheral devices, specifically meaning
  printers, scanners, monitors, keyboards and
  pointing devices (e.g., mouse, trackball, etc.)
• Equipment needed for networking and
  infrastructure (e.g., routers, servers, wireless
  network cards, or wireless access points)

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General Purpose Vouchers

• Qualifying hardware
• Hardware for accessing the Internet through
  television sets and Internet access for such
  hardware for students' homes
• Non-custom assistive technology devices for use
  by students with special needs
• Warrantees for qualifying hardware
• Cost of products may not exceed standard academic
  price

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General Purpose Vouchers

• Qualifying software
• Non-custom software title from any publisher
• Must be designed for use on qualifying hardware
• Evaluation Tools
• Monitoring use of vouchers
• Gathering evaluation data
• Cost of software or evaluation tools may not
  exceed standard academic price

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General Purpose Vouchers

• IT Support Services
• Primarily involve the support and maintenance of
  hardware procured through this Settlement
• Primarily involve the installation and
  maintenance of software procured through this
  Settlement
• Cost of products may not exceed standard academic
  price

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General Purpose Vouchers

• Professional Development Services
• Leadership development for school administrators
  in the use of education technology
• General curriculum development and instructional
  strategies which utilize educational technology
• Improvement of technology integration for any
  software title acquired through the Settlement
• Training in the use of any hardware or any
  software title acquired through the Settlement
• Certification training for software and networking

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Voucher Mantra

• Before purchasing products or services
• Contact SCA to verify eligibility
• Settlement Claims Administrator
• Web www.EdTechK12VP.com
• Email ClaimsAdmin_at_EdTechK12VP.com
• Phone [phone]
• (700 a.m. to 430 p.m. PST)

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Voucher Restrictions
x
x
x
x
Handhelds
Video conferencing
x
Memory or Storage Devices
x
x
LCD Projectors
Cables, Speakers
CDs and other media
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Voucher Restrictions

• Vouchers may be not be redeemed for
• Costs for substitutes
• Salaries (unless directly related to goods and/or
  services purchased with program vouchers, such as
  IT support and professional development, and the
  LEA is an approved provider)
• Insurance for purchased products
• Indirect costs

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Voucher Restrictions

• Supplement not supplant rule applies
• Vouchers may not be redeemed for the discounted
  or reimbursed portion of a product and/or service
  
• E-rate
• AB 466
• AB 430
• Approved providers only
• IT Services
• Professional Development Services

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Voucher Redemption Steps
The LEA contacts the SCA to verify product or
service eligibility
Once approved, the SCA sends the check to the LEA
along with an updated voucher form (30 days)
LEA purchases the allowable goods or services
using existing funding
LEA submits the voucher redemption form with
required documenta-tion to the SCA
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Voucher Redemption Process

• The SCA reviews submission and follows up with
  LEA if corrections are needed
• Once approved, the SCA sends the check to the LEA
  along with an updated voucher form
• 30 day turn-around
• The SCA is required to post, on a public Web
  site, the voucher award amount and redemption
  status for all LEAs

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Voucher Redemption Process

• 9/20/2006 - SCA begins verifying product or
  service eligibility
• Confirmation number for allowable products
• If product is not in their internal database, SCA
  staff will research and get back to you within 30
  days
• Description of required documentation is found on
  back of voucher redemption forms
• Original, itemized invoice
• Verification of academic pricing

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Voucher Redemption Issues

• Be aware that vendors may believe that any of
  their products or services are allowable because
  they are on the approved professional development
  or IT services provider list
• There is NO list of approved products
• Verification of eligibility is district
  responsibility
• If goods or services are also eligible for
  discounts or reimbursement, setup claims to avoid
  double-dipping

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For More Information

• CDE Ed Tech Voucher Program Web Site
• http//www.cde.ca.gov/ls/et/st/etv.asp
• CTAP Ed Tech Voucher Program Web Site
• http//ctap10.org/k12voucher

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Questions?
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The Opportunity The Challenge

• Show impact show a return on your investment
• Slow down
• Breathe - there is no rush, the funds are secure
• Dream - create the big picture
• Plan
• Look to your Tech Use Plan
• Focus on content area(s) or grade spans
• Plan for the future
• Practice best practices
• Consider total cost of ownership
• Remember - the research points toward
  professional development

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Application Planning

• Identify eligible feeder schools for high schools
  lt40 FRPL, if applicable
• Assemble team of stakeholders
• Eligible school sites
• Curriculum
• Technology
• Parent/Community
• Review current technology plan

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Application Planning

• Identify how K-12 Vouchers can support district
  technology plans goals and objectives
• Curriculum
• Professional development
• Hardware, Software, Infrastructure, Technical
  Support
• Analyze current data
• Create 4-6 year plan to expend funds in support
  of technology plan objectives

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Implementation

• How can vouchers support state-approved
  technology plan?
• Provide for
• Professional Development
• Total Cost of Ownership

Make plan for 4-6 years

• Assemble Stakeholders
• Review Tech Plan
• Curriculum Professional Development

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RIMS CTAP Services

• For Administrators
• Administrators Conference
• DataTrek
• AB 430 Module 3
• For Teachers
• Technology Integration Coaching
• Digital Classroom training
• Technology Resources to Support Adopted Materials
  training
• For Site Teams
• Data Teams

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