Office of Sponsored Programs

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• LOUISIANA STATE UNIVERSITY AND AM COLLEGE

• Office of Sponsored Programs

• FACULTY STAFF ORIENTATION

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Office of Sponsored Programs (OSP)

• Mission
• To provide advice and support to the university
  community in the acquisition and administration
  of externally funded projects in furtherance of
  the instruction, research, and public service
  mission of the university.
• OSP Website www.fas.lsu.edu/osp
• Location 330 Thomas Boyd Hall
• Contact OSP 578-3386/osp_at_lsu.edu

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OSP Staff

• James L. Bates, Director
• Winona M. Landry, Assistant Director
• Karen Baiamonte, Manager
• Shirley Young, Coordinator
• GRANT/CONTRACT SPECIALISTS
• Darya Courville
• Amy Gasser
• Pat Graham
• Tammy Guillotte
• Michelle Miller
• Kelly Robertson
• Tracy Wang
• Leo Chalmers (Subcontracts)

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Services and Responsibilities

• Pre-Award
• Review Proposal Routing and Approval Form (PRAF)
  and proposal budgets for compliance with
  University policies and procedures and federal
  regulations
• Interpret and inform faculty of sponsor
  requirements and regulations
• Provide advice and assistance to faculty in the
  preparation of proposals, budgets and compliance
  with sponsor guidelines
• Complete representation and certification
  information required by sponsor
• Approve and record all proposals submitted by the
  University

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Services and Responsibilities

• Pre-Award (continued)
• Assist faculty with electronic proposal
  submission requirements
• Provide electronic forms and spreadsheets to
  assist faculty in proposal and budget preparation
  
• Submit notices of intent and proposals
  electronically where required by sponsor
• Coordinate with LSU Office of Computing Services,
  Sponsored Program Accounting (SPA), and ORGS in
  the administration of electronic research
  administration initiatives (e.g. LSU Sponsored
  Programs System SPS, under development)

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Services and Responsibilities

• Pre-Award (continued)
• Receive, negotiate and approve all award
  documents with federal, state, private and other
  organizations
• Review terms and conditions of all awards for
  compliance with University policies and
  procedures and federal regulations
• Prepare, negotiate and approve additional
  agreements such as sales of service, facility use
  and indemnity agreements
• Upon approval of funding, transfer all grants and
  contracts to Sponsored Program Accounting (SPA)

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Services and Responsibilities

• Post-Award
• Assist SPA in the administration of sponsored
  awards
• Provide advice and assistance to PIs in the
  administration of their research project(s) and
  in the interpretation of award terms and
  conditions
• Review and approve requests for modifications to
  funded projects (e.g. request for revised budget,
  change of PI, etc.)
• Approve official amendments to awards received
  from sponsors
• Prepare and negotiate subcontract agreements
• Act as Point of Contact for audits of sponsored
  projects

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Proposal Preparation Submission

• Proposal Contents
• Title Page
• Table of Contents
• Project Abstract
• Work Plan (required)
• Personnel
• Other Financial Assistance
• Facilities, Equipment and Other Resources

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Proposal Preparation Submission (continued)

• Proposal Contents (continued)
• Budget (required)
• Direct Costs
• Subcontract/Subgrant requirements
• Administrative Costs
• Cost Sharing and Matching

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Proposal Preparation Submission (continued)

• Budget (continued)
• Indirect Costs/Facilities Administrative Costs
  Fringe Benefits
• FA RATES Non-State State or Local
• Applied to MTDC Agency Government
• Instruction
• on campus 49 24
• off campus 26 13
• Research Public Service
• on campus 47 23
• off campus 26 13
• School of the Coast Environment
• on off campus 34 17
• FRINGE BENEFIT RATES All Agencies
• Regular employees 22.5
• Contingent labor/transients (object code
  1220/1250) 7.65
• Nonstudent employees withF or J visa (object
  code 1100) 0.00
• Employee subject fees (object code 1020) 0.00

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Proposal Preparation Submission (continued)

• Proposal Routing
• Proposal Routing and Approval Form (PRAF)
• Proposal Routing Process
• Lead Time for Processing
• Procedures When Sponsor Limits Number of
  Applications
• Proposals to Private Entities

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Proposal Preparation Submission (continued)

• University Approval
• PI, Department College Approval
• Special Approvals
• Authorized LSU Signature
• Proposal Submission

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Types of Awards

• Grant
• Cooperative Agreement
• Contract
• Cost Reimbursable
• Fixed Price

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Receipt of Award

• Award Acceptance
• Account Setup
• Tentative Account Numbers
• Awards Which Involve Subcontractors

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University Policies for Sponsored Programs

• POLICY STATEMENTS
• PS-32 Policy for Submission of Applications for
  Sponsored Projects
• PS-40 Employee Records Confidentiality
• PS-51 Notice of Confidentiality of Documents
  Pertaining to Sponsored Projects
• PS-67 Illegal Use of Drugs Alcohol Misuse (The
  University has issued Policy Statement 67 to
  provide for compliance with the Drug Free
  Workplace Act of 1988.)
• PS-68 University Intellectual Property Rights in
  Sponsored Research Projects
  
• PS-69 Misconduct in Research
• PS-75 Illegal or Abusive use of Drugs or Alcohol
  by Students (The University has issued Policy
  Statement 75 to provide for compliance with the
  Drug Free Schools and Campuses Act of 1989.)
• PS-77 Distribution of Campus Share of
  Distributable Royalties
• PS-98 Disclosure of Financial Interests
• PS-103 Service Centers and Recharge Centers

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University Policies for Sponsored Programs
(continued)

• PERMANENT MEMORANDA
• PM-3 Compensation Limitations
• PM-10 Indirect Cost Allowances on Grants
  Contracts
• PM-11 Outside Employment of University Employees
• PM-27 Placement of Sponsored Agreements
• PM-30 Radiation Protection Program
• PM-64 Intellectual Property - Distribution of
  Royalties and Other Matters
• PM-67 Contracts between the University and its
  Faculty Members

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University Contacts

• Authorized University Representative
• James L. Bates, Director, Office of Sponsored
  Programs
• Authorized Fiscal Officer
• Jerry J. Baudin, Vice Chancellor, Office of the
  Vice Chancellor for Finance and Administrative
  Services
• Office of Research and Graduate Studies
• Kevin M. Smith, Vice Chancellor for Research and
  Graduate Studies
• Doris Carver, Associate Vice Chancellor for
  Research and Graduate Studies
• Sponsored Program Accounting
• Patricia M. Territo, Director, Sponsored Program
  Accounting Office
• Other University Officials
• William L. Jenkins, President, Office of the
  President
• Mark A. Emmert, Chancellor, Office of the
  Chancellor