Keeping Your Disaster Dollars

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Keeping Your Disaster Dollars

• Dave Rickard
• Disaster Recovery Manager
• Santa Barbara County

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37,948,516

• 1990 Painted Cave Fire 626,607
• 1993 Flood 1,321,909
• 1995 Floods 13,100,000
• 1998 El Nino Flood 13,200.000
• 2001 Winter Storm 3,200,000
• FHWA Reimbursements 5,200,000
• Disaster Recovery Grants (DRI) 1,300,000

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FEMA
Special Districts
County
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Documentation

• Contracts
• Request for bids
• Bid Documents
• Contracts
• Invoice from Contractors
• Warrants and Checks supporting payments

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Documentation

• F.A. Labor
• Time Cards and Payroll records Activity Logs
• Fringe benefits rate information
• Employee listing with title and salary
• Warrants and checks supporting payments
• Union Agreement, if applicable

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Documentation

• F.A. Equipment Materials
• Schedule of equipment used on the job (usage log)
• Equipment Rate Schedule
• Records for rebates, discounts, allowances and
  salvage value, if any
• Fair Market Rental Agreement, if equipment was
  rented
• Warehouse Receipts showing requested and used

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Documentation

• Other Items
• Single Audit Reports
• Insurance Policies Risk Management Office
• Any other documents pertaining to all projects
• Cost Sheet/Ledger summarizing final cost claimed
  on individual project
• Chart of accounts, listings of codes, etc., in
  effect during disaster expenditure period.

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