Secure Email with ZixCorp

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Secure Email with ZixCorp

• Iowa Division of Banking

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What is ZixCorp Secure Email?

• ZixDirect Delivers encrypted email to an
  individual user mailbox
• Zix Portal - Stores the encrypted email until it
  expires and is then destroyed

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Requirements for use
ZixDirect
Zix Portal

• You must have Java Runtime installed on your
  computer.
• Your browser must be able to support a Java
  Applet.
• You must register your email address on ZixCorp.

• You must have an internet connection.
• You must register your email address on ZixCorp.

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HOW TO RECEIVE A SECURE EMAIL FROM AN IDOB
EMPLOYEE
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ZixDirect

• Encrypted email will be delivered to your regular
  mailbox. The encrypted content will be displayed
  as a html attachment.

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someone_at_idob.state.ia.us
banker_at_statebank.com
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Java Applet

• Your browser will open and try to load a Java
  Applet.
• If you dont have Java installed, you will need
  to install it.
• Once you install it, you will not have to install
  it again.

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Java Installation
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Your screen might look like this if you do not
have Java. You will want to follow the prompts to
install Java.
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Installation of Java
Java is installed!!
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Java Applet Installation
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You will be asked to install PushClient which
is the Java applet to view secure emails.
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Set up Account

• If you do not have an account set up, you will be
  asked to create one.
• Remember your password for future secure emails.

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nnnnnnnn
nnnnnnnn
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Your password is registered. Now you should check
your inbox to confirm your registration and
activate the account.
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Your account is now active. You can now go to
your other open window and click on read your
message. Or, open the attachment in your email
again.
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Read your Message

• You have to enter your password before you can
  read the message.
• You can also Forward or Reply to the message with
  another secure message.

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You have to enter your password. Click on
Remember my password to avoid this screen in
the future.
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Reply to the message
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example.doc
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Your attachment can be viewed at the bottom of
the message.
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You have just sent a reply with a secure email.
You can either return to the message, or close
the window.
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Java Applet is not able to load correctly

• Some email clients will not open the Java Applet
  correctly (i.e. Outlook Express)
• There will be an option to resend the message as
  a link after you open the original attachment.
• Follow the prompts to view your message.

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someone_at_idob.state.ia.us
banker_at_statebank.com
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There is a problem with the browser loading the
Java Applet.
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Your request was sent. Now you should check your
inbox to receive another email.
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someone_at_idob.state.ia.us
banker_at_statebank.com
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nnnnnnnn
nnnnnnnn
My favorite password
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You can now view your message using the
Portal. You may Reply or Forward just like normal
email.
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USING THE ZIX PORTAL TO SEND SECURE EMAIL
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Zix Portal

• The Portal is the web site that enables you to
  send secure email to the IDOB.
• You must have an individual password protected
  account set up on the Zix Portal.

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If you have an account, enter your password and
login.
banker_at_statebank.com
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If you have an account, enter your password and
login.
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banker_at_statebank.com
nnnnnnnn
nnnnnnnn
My favorite password
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Go to your email account. You must click on a
link to confirm your account on the portal.
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banker_at_statebank.com
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banker_at_statebank.com
nnnnnnnn
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Your email was sent. Now you can log out or send
another secure email.
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This is what is received by the IDOB employee.
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Conclusion

• If you encounter any problems while trying to
  receive or send your secure emails, please
  contact the IDOB
• support_at_idob.state.ia.us
• http//www.idob.state.ia.us/bank/docs/howtorus.asp