Completing the Job Responsibilities Worksheet: A Quick Refresher

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Completing the Job Responsibilities Worksheet A
Quick Refresher

• LHR Huddle
• September 10, 2008

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Job Responsibilities Worksheet

• Replaces the Position Information Questionnaire
  (PIQ)
• Serves to document the following
• Overall job responsibilities
• Essential functions of the job
• Scope of the job
• Reporting relationship of the job

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Essential Functions

• Percentage of time should be no less than 5
• Essential functions should describe the reasons a
  job exists it includes those duties and tasks
  that are fundamental to the position.
• This is required by the Americans with
  Disabilities Act (ADA).

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ESSENTIAL FUNCTIONS UNDER THE AMERICANS
WITH DISABIILITES ACT (ADA)

•  
• There are several reasons why a function could be
  considered essential
• The position exists to perform the function. For
  example, a person is hired to proofread
  documents. The ability to proofread accurately
  is an essential function, because this is the
  reason that this position exists.
• There are a limited number of other employees
  available to perform the function, or among whom
  the function can be distributed. For example, it
  may be an essential function for a file clerk to
  answer the telephone if there are only three
  employees in a very busy office and each employee
  has to perform many different tasks.
• A function is highly specialized, and the person
  in the position is hired for special expertise or
  ability to perform it. For example, a company
  wishes to expand its business with Japan. For a
  new sales position, in addition to sales
  experience, it requires a person who can
  communicate fluently in the Japanese language.
  Fluent Communication in the Japanese language is
  an essential function of the job (EEOC, 1992)

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Sample JRW
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Supervisor Instructions
for Review of Job Responsibilities Worksheet(s)

• Ensure employee and position information at the
  top of the page is correct
• Ensure duties provided by employee accurately
  describe the position and not the person
  performing the duties
• Ensure correct language is used to describe
  specific job duties
• Ensure that of time for each duty is accurate
  and that the total equals 100 no duty should be
  less than 5
• Ensure new duties are correctly identified
• Ensure essential functions are correctly
  identified

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Supervisor Instructions for Review of Job
Responsibilities Worksheet(s) continued

• Review the paragraph describing Scope Data on the
  Worksheet and ensure information provided by the
  employee is accurate
• Ensure that an organizational chart is inserted
  or attached
• Type your initials in the Manager/Supervisor
  Signature section and enter the date in the Date
  section
• Send the form electronically to
  JRWorks_at_psulias.psu.edu with the employees name
  in the Subject line.
• If necessary, meet with the employee to clarify
  the duties and competencies, and attempt to reach
  consensus on what should be included. Keep in
  mind that the final decision rests with the
  manager/supervisor.

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Questions??