The Project Management Framework and Integration Management

1
The Project Management Framework and Integration
Management
Presentation by Daisuke Kitakado, Hitoshi
Namura, Calvin Tay
2
Project Phases Project Lifecycle
Source Preparing for PMP Exam (Vijay Kanabar)
P-33
3
Project Management Framework
Source PMP Exam Prep (Rita Mulcahy) P-24
4
Project Management Framework
Source PMP Exam Prep (Rita Mulcahy) P-24
5
Project Management Framework
Source PMP Exam Prep (Rita Mulcahy) P-24
6
Project Management Framework
Source PMP Exam Prep (Rita Mulcahy) P-24
7
Organizational Structures

• Functional Organization
• Projectized Organization
• Matrix Orgs (Strong/Balanced/Weak)
• Composite Organization

8
Functional Organization
Project Coordination

• Project Manager has little or no authority
• Perceived scope of project limited to boundaries
  of function

Source Preparing for PMP Exam (Vijay Kanabar)
P-35
9
Matrix (Weak) Organization
Project Coordination

• Very similar characteristics to a functional
  organization

Source Preparing for PMP Exam (Vijay Kanabar)
P-37
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Matrix (Balanced) Organization
CEO
Functional Mger (Eg. Engineering)
Functional Mger (Eg. Marketing)
Functional Mger (Eg. Manufacturing)
Functional Mger (Eg. Human Res)
Project Coordination
Staff
Staff
Staff
Staff
Project Manager
Staff
Staff
Staff
Source Preparing for PMP Exam (Vijay Kanabar)
P-38
11
Matrix (Strong) Organization
CEO
Functional Mger (Eg. Engineering)
Functional Mger (Eg. Marketing)
Functional Mger (Eg. Manufacturing)
Manager of Project Managers
Project Coordination
Staff
Staff
Staff
Project Mger
Project Mger
Staff
Staff
Staff

• Advantage Org. Hangs on to skill set after
  project ends
• No worries of job layoffs for PM and staff
• Disadvantage staff have 2 managers
  (frustration)

Source Preparing for PMP Exam (Vijay Kanabar)
P-37
12
Projectized Organization
CEO
Project Manager
Project Manager
Project Manager
Project Manager
Project Coordination
Staff
Staff
Staff
Staff
Staff
Staff
Staff
Staff

• Disadvantage All staff including the PM loose
  their jobs at the end of the project
• The organization looses the skills of the staff
  after project ends
• Advantage most of org.s resources dedicated
  to project

Source Preparing for PMP Exam (Vijay Kanabar)
P-36
13
Composite Project Organizations
CEO
Functional Mger (Eg. Engineering)
Functional Mger (Eg. Marketing)
Functional Mger (Eg. Manufacturing)
Manager of Project Managers
Project Coordination
Staff
Staff
Staff
Project Mger
Project Mger
Staff
Staff
Staff

• Most organizations have such a mix of structures

Source Preparing for PMP Exam (Vijay Kanabar)
P-38
14
Matrix Grid of Advantages/Disadvantages of
Organizational Structure Types
Source Preparing for PMP Exam (Vijay Kanabar)
P-169
15
Matrix Grid of Advantages/Disadvantages of
Organizational Structure Types (Cont.)
Source Preparing for PMP Exam (Vijay Kanabar)
P-170
16
Project Integration Management
- Should consist of the processes required to
ensure that the various elements of the project
are properly coordinated.
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Project Plan Development
- Integrating and coordinating all project plans
to create a consistent, coherent
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Project Plan Execution
- Carrying out the project plan by performing the
activities included therein
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Integrated Change Control
- Coordinating changes across the entire project
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Exam Questions

• A project manager is trying to complete a
  software development project but cannot get
  enough attention for the project. Resources are
  focused on completing process-related work and
  the project manager has little authority to
  properly assign resources. What form of
  organization must the project manager be working
  in?
• Functional
• Matrix
• Expeditor
• Coordinator

• 2. A detailed project schedule can be created
  only after creating the
• Project Budget
• Work Breakdown Structure
• Project Plan
• Detailed risk assessment

Source PMP Exam Prep (Rita Mulcahy) PP 41/42
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Exam Questions (contd)

• The previous project manager for your project,
  managed it without much project organization.
  There is a lack of management control and no
  clearly defined project deliverables. Which of
  the following would be the BEST choice for
  getting your project better organized?
• Adopt a life cycle approach to the project
• Develop lessons learned for each phase
• Develop specific work plans for each phase of the
  project
• Develop a description of the product of the
  project

• 4. All the following are part of project plan
  execution except?
• Identifying changes
• Using a WBS
• Taking corrective action
• Setting up a project control system

Source PMP Exam Prep (Rita Mulcahy) P-65