Identifying cost and productivity savings opportunities

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Identifying cost and productivity savings
opportunities

• with the Xerox Office Productivity Advisor

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Assessment Tools A New Way to Work for You
Level 1 Xerox Office Efficiency
Calculator Web-based Instant Analysis in 5
minutes using key industry known metrics.
Three Great Tools designed to assess your office
needs
Level 2 Xerox Office Productivity
Advisor More in-depth Web-based tool assesses
your specific document environment. Customized to
your specific needs.
Summary of Gains
Level 3 Xerox Office Document
Assessment Six-Sigma based process, oriented to
the enterprise level. Fee based, consultative.
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Level 2 Xerox Office Productivity Advisor

• In-depth Tool Based on Your Specific Document
  Environment
• Comprehends costs and volume for all office
  Copiers, Printers, Fax
• Total Picture of Current State Costs
• Direct and Indirect Savings up to 30 vs. Current
  State
• Study is a free, value-add service performed by
  Xerox sales rep
• Data Sources
• 6000 3rd party product database
• 300 Industry studies

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What Costs Does XOPA Estimate?
XOPACosts
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Where does XOPA Data come from?

• Product Specs and Cost of Ownership
• 6000 office product data base based on
  independent 3rd party Industry-Sources. Updated
  every 30 days via direct feed from LYRA Research
  and Buyers Laboratory Inc.
• Continuous validation /updates performed by 3rd
  party research firms
• Industry Factors, such as Labor Rates, Office
  Space cost, Power rates
• Collected/analyzed by Mitchell Madison Consulting
  for Xerox, based on Bureau of Labor Statistics
  and other Government-published data sources
• Detailed XOPA output reports
• Industry Document Usage data and Metrics
• Page Volume per employee by industry, mix of
  Print/Copy/Fax page volumes, job mix data, Key
  Performance Metrics, etc.
• Proprietary data, derived from 300 Xerox Office
  Document Assessments (ODAs)
• Office Productivity Costs and Infrastructure
  Costs (Indirect Costs)
• Proprietary research from 70 customer sites
  studies conducted by Mitchell Madison Consulting
  for Xerox

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Specific customer-issues where XOPA can help

• Cost identification and containment based on
  your environment
• Identify main drivers of cost and opportunity
• Shift from high-cost devices to more
  cost-effective devices
• Provide a balanced approach to deploying
  single-function and multi-function devices
• How do I manage page volume between printing,
  copying, fax to deliver end-user customer
  satisfaction and cost-efficiency
• Understand page volume migration and cost
  implications while enhancing end-user
  satisfaction
• How to deploy color devices cost-effectively
• When can a color device be cost-effective for BW
  output
• Demonstrate the cost implications of moving a
  portion of BW output to Color output
• Capture savings from bringing Outsourced color
  volume in-house

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Whats required to begin an XOPA study?

• Understand your overall objectives and
  priorities, for example
• Targeted or Cost reduction
• Reduce of devices
• Improve Utilization of office assets
• Improve end-user service levels
• Agree on sponsorship, scope, roles, and
  expectations
• Agree on process to collect data
• Identify data collection sources
• Employee and device data
• Set a timetable for Initial XOPA Current State
  findings review

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Thank You
Questions and Answers Next Steps
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AddendumSample Screen Shots of XOPA

• AssumptionsDevice DataVolume mappingResults
  Reports

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XOPA Customer/ Industry Input Page
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XOPA Assumptions Page Coverage Samples
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XOPA Device Detail Page
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XOPA Volume Estimate Page
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Document production annual cost summary report
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XOPA Metrics Report
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XOPA Savings Graph
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Monthly volume by device type report

• Use to show
• Page volume migration from higher cost devices
  such as ink-jet printers to more cost effective
  devices

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Device Fleet Report
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Device Cost Report
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Device Utilization Report
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Device Volume Report Current state
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Thank You
Questions and Answers Next Steps