I C S M S

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I C S M S
Development and expantion of ICSMS EMARS for
the New Approach Phil Papardphil.papard_at_hse.gsi.g
ov.ukJan DeconinckJan.Deconinck_at_freya.fed.be
The aim of presentation is to explain the current
position of ICSMS and future developments to
combine it with RAPEX and EMARS to produce a
strong system that can be developed to meet the
core requirements for information systems under
the New Approach proposals
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I C S M S
I Information and C Communication S System
for M Market S Surveillance
www.icsms.org
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Effective Market Surveillance Needs ...
? quick and in-time INFORMATION on defective
products and measures taken by other market
inspection bodies
? a DATA BASE covering all and any products
distributed throughout Europe including
up-to-date information on product
INVESTIGATION/TESTING
? EVALUATION TOOLS to compare existing
testing/examination methods and to ensure a
uniform level of quality
? efficient co-operation with CUSTOMS authorities

• an attractive means to inform Employers, workers
  and the public about unsafe products

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DIRECTIVES covered in 2007 more to add incl
67/548/EEC, 98/8/EC, 76/769/EEC, 1999/45/EC,
2000/9/EC
2001/95/EC General Product Safety Directive
89/336/EEC Electromagnetic compatibility
(EMC)   1999/5/EC RTTE Radio equipment and
telecommunications terminal equipment 90/396/EEC
Appliances Burning Gaseous Fuels 94/9/EC
Potentially explosive atmospheres
(ATEX) 2001/14/EC Noise Emission (Outdoor
Directive)
98/37/EC Machinery Directive  73/23/EEC Low
Voltage Directive 88/378/EEC Toy Safety
Directive 97/23/EC Pressure Equipment
Directive 89/686/EEC Personal Protective
Equipment Directive 95/16/EC Lift
Directive 87/404/EEC Simple Pressure Vessels
Directive  94/25/EC Recreational Craft
Directive
89/106/EEC Construction products 75/324/EEC
Aerosol dispensers
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European Market and ICSMS
ICSMS initiated by the EU, Belgium, Sweden and
Germany
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ICSMS key figures (at beginning of 2006)
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Supports all EU language scripts
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Confidentiality
CONFIDENTIAL PRODUCT INFORMATION
PUBLIC PRODUCT INFORMATION
PUBLIC
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The ICSMS Database Originally a
monolithic structure, ie all parts imbedded
worked well, but changes and additions were made
more costly and lengthy due to knock-on effects
on other parts
a year ago we decided to change the structure
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The ICSMS Database new modular structure
Well-defined Applications-Programmers-Interface
(API) makes changes possible without influence to
the rest of the software(BUS-System)Connection
to other IT-Systems, eg RAPEX, is more simple
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Example of a search result for a saw under
98/37/EC
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Example of one part of the stored information
Photograph aids identification Bar codes and
TARIQ numbers are available to help authorities
identify goods at retail outlets and at borders
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A PRODUCT INFORMATION DATA SET includes data on

• General information about the notifying authority
• Product identification criteria
• Distribution
• Relevant Provisions and Standards
• Conformity
• Depth and scope of testing
• Test results and a classification of defects
• Accidents occurred
• Measures taken by surveillance authority

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FUTURE DEVELOPMENTS

• Evaluation tools will allow users to fine-tune
  procedures and to produce analysis of project
  results and produce charts etc of outputs.
• Appropriate platform for complaints in
  accordance with the newly revised General Product
  Safety Directive, ICSMS will create an attractive
  platform for citizens to address complaints
• Templates of forms will be electronically
  accessible and with facility to be filled in and
  submitted on-line
• Link to RAPEX will eliminate need for double
  entry of data
• To link ICSMS to EMARS so together they can give
  comprehensive information across the range from
  basic skills, project planning through to
  defective product information and statistical
  outputs

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RAPEX ICSMS likely link structure once
GRAS system is operational
Validation
Translation
RAPEX
Interface
Entry
Case No
Validation DG SANCO
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• Enhancing Market Surveillance
• through Best Practice
• Core Objective
• To ensure a basic level of best practice
  techniques cross-sharing of information and
  expertise in market surveillance.
• Through this project, participants will be able
  to
• Share expertise regarding market surveillance
• Together identify and document best practice
  techniques
• Establish guidelines / handbooks on market
  surveillance
• Develop procedures based on best practise
  techniques
• Develop training educational systems for
  officers

Brussels, New Approach 16 July 2007
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Work Packages WP 1 Cross-sharing of
information WP 2 Advise on market surveillance
issues WP 3 Inspection programmes and
techniques WP 4 Risk assessment WP 5
Coordination and Secretariat WP 6 Dissemination
Brussels, New Approach 17 July 2007
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• WP 1 Cross-sharing of information
• Knowledge base of documents relevant to market
  surveillance
• Information for both officers and general public
• Procedures
• Practices
• Results of market surveillance, joint actions,

Brussels, New Approach 18 July 2007
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• WP 2 Advise on market surveillance issues
• Rapid Advise forum
• To support the decision making process
• To establish a group of experienced market
  surveillance officers that will be able to give
  rapid (but non-binding) advice on specific cases
  related to the safety of products.

Brussels, New Approach 19 July 2007
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• WP 3 Inspection programmes and techniques
• Report on Market Surveillance practice
• Identification market surveillance plans
• Performing, reporting, evaluating programmes
• Program for recruiting and training of
  inspectors
• Handbook best practice techniques

Brussels, New Approach 20 July 2007
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• WP 4 Risk assessment
• Handbook on risk assessment

Brussels, New Approach 21 July 2007
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• Deliverables
• Knowledge base
• Advisory body
• Handbook best practice techniques
• Handbook risk assessment

www.emars.eu (newsletter)
Brussels, New Approach 22 July 2007
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Developments in structure and organisation of
ICSMS
ICSMS has moved on from being a EU Commission
funded project to a fully operational market
surveillance system. Plans now are being
developed to set up ICSMS as an AISBL based in
Belgium. However, the ICSMS members are flexible
on its structure if changes are needed for ICSMS
to be developed into an EU wide system for the
New Approach
AISBL Association International Sans But
Lucratif
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QUESTIONS?

• To Sum Up, ICSMS
• Is fully operational in 11 member states plus
  Switzerland
• Is more than a secure product database, it
  provides the tools for cooperation between market
  surveillance authorities, including Customs, but
  also is a public platform for information and
  recalls
• Will link to RAPEX and generate Safeguard and
  other forms with the aim to have single key
  entry of data
• With EMARS it will provide the means to share and
  improve expertise on market surveillance through
  best practice techniques, guidelines, handbooks,
  procedures and training
• With EMARS it can meet the information needs of
  the new approach, from developing skills and
  plans through cooperation between authorities
  to making accessible and analysing information on
  products
• It is being put on a firm legal basis in
  Brussels, and the members are flexible in how it
  develops to ensure it meets the EU Commission's
  and all MS requirements