Title: EndofCourse Tests 1st Semester 200809 General Assessments Online Assessments
1End-of-Course Tests 1st Semester 2008-09
General AssessmentsOnline Assessments
- Carteret County Schools
- Test Coordinator Training
- 17 December 2008
2Eligible Students
- ALL students enrolled in courses that result in
credit for Algebra I, Algebra II, Biology,
Chemistry, Civics Economics, English I,
Geometry, Physical Science, Physics, or U.S.
History must take the appropriate EOC, even if
the class is an honors or AP class. - Exceptions
- LEP students qualified and using NCCLAS alternate
assessment. - AP Students who have previously taken the
standard or honors level course for credit AND
have a EOC score recorded in NCWISE. - Any student withdrawn from an EOC-eligible class
before the 10th day of the semester. Any student
withdrawn from an EOC course after the 10th day
must have written approval from the Central
Services Testing Office authorizing the
withdrawal, or the student will be required to
take the EOC.
3EOC Test Forms This Year
4Test Scheduling
- Test in the morning whenever possible.
- EOCs testing window is 12 16 January.
- On-line EOCs can be scheduled as early as 5
January, if all classes in the subject are
scheduled early. - All make-up exams must be completed and scanned
within 10 days of the regularly scheduled exam
date.
5Test Scheduling contd.
- Teachers may not have access to test materials
(or online tests) and then teach classes on that
subject. When using teachers as Test
Administrators and/or proctors, schedule
carefully to prevent misadministrations. - Student survey completion for general assessment
exams may be done prior to the actual test date,
so long as test booklets are not issued.
6Time
- Estimated time for all EOCs is 164 minutes.
(Includes online EOCs) - Maximum time limit to complete all EOC exams is
240 minutes within the same school day. Applies
to all students except those with IEP/504 for
extended time and/or multiple sessions. - For best practices, the North Carolina Testing
Program strongly recommends that schools schedule
each end-of-course test for a maximum 4-hour time
period within the same school day that does not
interfere with lunch or bus schedules. All
students, including students with Scheduled
Extended Time accommodations, must be allowed to
travel home at their regularly scheduled time. - NO administration of an EOC test may exceed 4
hours, (except students with documented special
needs requiring accommodations, such as Scheduled
Extended Time). - Be ready to provide for lost time when students
leave testing due to emergencies.
7Number of Items
8Answer Documents
- Only the form letter is printed the form number
must be bubbled by students. - One answer document must be scanned for every
student in membership of the EOC classes and for
those students who do not have C.S. authorization
for a late withdrawal. - Answer documents will be pre-coded.
- Student must bubble for Regular.
- All Retest (1 and 2) administrations will be done
online.
9Embedded Field Test Items
- Some sections of EOC tests contain items used for
field testing and experimental purposes. - Embedded items are not identified and will not
count for/or against student scores. - By embedding the experimental questions in the
operational EOCs, future field testing is
minimized.
10EOC Test Materials
- Test Administrators Manual
- Accurate timing device (no alarms!)
- Student Survey Questionnaire
- General Purpose Header per class (new style
only) - Blank paper
- Highlighters and acetate overlays are optional
- Graph paper for ALG I, ALG II, and GEOM only
- Calculators (graphing for ALG I, ALG II
scientific for CHEM, GEOM, PHYS SCI) - NCDPI-issued reference tables (Chemistry,
Physical Science, or Physics) - NO FORMULA / REFERENCE SHEETS ALLOWED for ALG I,
ALG II, GEOM - (Students are expected to know and use common
formulas. Uncommon formulas required to complete
a problem will be provided in the problem itself.
No individual crib notes, or cheat sheets,
or wall displays in any manner or form are
allowed. )
11Test Forms and Accommodations
- One read-aloud form/number will be used for small
group administrations, whenever possible. - If you have more than one read-aloud small group
administration, a different test form/number will
be issued for each group. - Large print, one-per-page, Braille editions are
available but must be ordered immediately to
arrive in time.
12EOC Accommodations
- See page 16 of the TAM for allowed accommodations
- No Test Administrator Read-Aloud, or Interpreter
/ Transliterator Signs accommodation for the
English I test - Read-aloud-to-self accommodations must be in
one-on-one sessions. - Test Administrator Read-Aloud Upon Request
accommodations should be one-on-one or in room
large enough that other members of the group
cannot hear when the Test Administrator reads to
a student.
13Accommodations contd (2)
- Freedom of choice is not an option
- No surprises on test day IEP changes made after
16 December 2008 will NOT be used for the EOCs. - Must be specified in IEP or 504.
- Use it or report it and do it again.
- When in doubt, ask in advance.
14Accommodations contd (3)
- For any State-mandated test, the accommodation
must (1) be documented in the students current
IEP or Section 504 Plan and (2) the documentation
must reflect routine use during instruction and
similar classroom assessments that measure the
same construct. However, in cases where the
documentation is not consistent with
accommodations used during instruction, the
student is to receive the accommodations
specified in the current IEP or Section 504 Plan
although this could adversely affect student
performance. It is vital for students with
disabilities to receive accommodations on
State-mandated tests that allow them to
demonstrate their true abilities however,
students must not receive unnecessary or
inappropriate accommodations. - Testing Students with Disabilities, Pg. A1.06
15Test Administrators Manual
16Test Security Testing Code of Ethics
- EVERYONE except students reads the Testing Code
of Ethics - School personnel are not to disclose the
contents of secure tests by discussing specific
questions or information contained within the
tests with each other or with students. - In addition, excerpts must not be used at any
time during classroom instruction or in resource
materials as study guides. - Access to the tests shall be limited to school
personnel who have a legitimate need. - Not copied, filed, used in instructional
activities, reproduced, or paraphrased. - Report any sample test questions in instructional
material prior to use, whether generated locally,
from another school, or from an unknown source - General Statute 14-118.2 Assisting, etc. in
Obtaining Academic Credit by Fraudulent Means
17Test Security General Statute 14-118.2
- It shall be unlawful for any person, firm,
corporation or association to assist any student,
or advertise, offer, or attempt to assist any
student, in obtaining or in attempting to obtain,
by fraudulent means, any academic credit, grade
or test score
18Test-day Procedures
- Wall displays removed/covered.
- At no time are proctors to be alone with the
student test booklets or state test
administration materials. Proctors are not to
pick up test materials from or return test
materials to the school test coordinator at the
beginning or the end of testing unless
accompanied by the appropriate school personnel.
- TAM, pg 18
- No additional materials given to students during
the test administration, except blank paper or
pencils.
19Test-day Procedures contd (2)
- Unethical testing practices include, but are not
limited to, interpreting, explaining, or
paraphrasing the test directions, or test items.
Test administrators may repeat test directions
only and are not permitted to provide any
specific assistance with answering test
questions. For example, test administrators and
proctors are NOT permitted to clarify test
directions, provide synonyms for unknown words,
or to rephrase the questions. - TAM, Pg 28
20Test-day Procedures contd (3)
- Students DO NOT bring anything (other than
pencils) into the sessions. - Follow school-specified procedures concerning
students reading other materials (novels or other
non-textbook materials) while waiting for other
students to complete the test.
21Specified Procedures (1)
- See Pg 17 Uniformity of Test Administration
- ...Directions for distributing test materials
such as blank paper and pencils must be followed.
Placing the test materials on the students desk
prior to the beginning of the test administration
is a violation of the procedures outlined in...
the Testing Code of Ethics. - Test books are NOT to be distributed until after
the Student Background Information is
completed/checked.
22Specified Procedures (2)
- ...the test administration directions must be
followed EXACTLY as written. The test
administrator must read aloud only the
information in boldface print that is preceded by
the word SAY - Failure to follow the script as written in this
manual may constitute a misadministration or
violation of the Testing Code of Ethics. - TAM, Pg 29
23Assorted Information contd
- The following items are prohibited in test
sessions - Cheat sheets
- Cell phones / pagers
- PDAs / Blackberries / iPhones
- iPods / MP3 players
- Reference books
- Text books
- Thesauruses / Dictionaries
- Music
- Bookmarks
- Food
- Drink
- Candy / Gum
- Procedures, formulas, or word lists
- Tips for Taking Tests
24Test Administrators and Proctors
- Every test administrator and proctor must be
trained prior to the test. No exceptions.
Training last year, over the summer, or for
off-cycle online tests does not count for this
semester s EOCs. - All test sessions must be proctored. Even
one-on-one. - Test administrators NEVER leave the session
except for an emergency and only after having
contact with TC. (See earlier slide concerning
proctors and test materials.) - Proctors may not leave the room, except in an
emergency. - Proctors dont read directions assist students
with their answers read student answers or
modify, change, alter, or tamper with student
responses.
25Test Administrators and Proctors contd
- Proctors and test administrators must be
attentive exclusively to the testing session.
They may NOT do other work or reading while the
test session is in progress. - Failure to follow this rule constitutes a
misadministration for all students in the
session. - Test administrators and proctors are to move
quietly about the room and scan the students
work areas to ensure that students are following
the test directions, performing the required
tasks, and not sharing responses.
26Responsibilities
- State Board of Education Policy list of specific
test administrator and proctor responsibilities
includes - Avoid distracting behaviors such as
- Holding extended conversations
- Reading newspapers, novels, etc.
- Eating
- Carrying out other personal or professional
duties (includes working on the computer for any
reason, etc) - Talking on cell phones, etc.
It does not matter how long you have been
administering tests or how you have always done
it. The rules have changed. Do it this way,
or retest all your students.
27Answer Sheet Review and Coding
- Prepare and submit to C.S. Testing a written plan
for reviewing student answer documents for stray
marks and coding. (Required by DPI for annual
accountability audits) - The review/coding of secure test materials for
stray marks and coding must occur under secure
conditions in a group setting. - A group is defined as, 3 or more school
personnel. - During review of answer sheets and headers before
scanning, no test booklets may be available. - No changes to student answers are allowed.
Student answers are NOT to be changed or modified
in any manner during this process.
28Test Coordinator Accessibility
- The school test coordinator must be
accessible to test administrators and proctors
during the administration of secure state tests.
Due to the accessibility requirement, the school
test coordinator must not be given the
responsibility of administering a test. - No exceptions.
29Accounting for Materials
- Everything issued out gets returned to C.S.
Testing - Secure, locked, limited access storage area
- Classrooms, and desks/file cabinets in classrooms
are NOT secure!! - USE TRACKING SHEETS FOR EVERYTHING!
- Count whenever any testing item changes hands
- Prohibit reproduction of all or any part for the
tests - Prohibit employees from disclosing the content
- Minimize access by anyone before, during, and
after testing - Report materials discrepancies immediately to
C.S. Testing - Review for scanability, required coding, and
SIQ information in secure conditions of a group
session
30Test Security Materials contd
- Under no circumstances will Test Coordinator
allow test administrators to keep any type of
test materials overnight. - If answer sheets are issued to test
administrators prior to the actual test date for
survey completion and data verification, all
answer sheets must be returned and secured by the
Test Coordinator at the end of the day. - Test Coordinator must verify that issued test
materials of any type have been returned to them
at the end of each day. - Keeping test materials in classrooms is not
allowed, even when locked in filing cabinets or
desks.
31A Gentle Reminder
- Misadministrations ARE preventable.
- Experience is not a reliable guide
- Good intentions cause many misadministrations
- ALWAYS protect the security of test materials
- Keep your attention on the rules and students
- Ignore accommodations at your peril!!!
- Prepare yourself and the room
- Facilitate the environment, not the answers
- Interpretations usually cause misadministrations
- Imaginations have no place in testing!!
- Make sure required medications are taken
- We can fix just plain Oops.
32Avoid Misadministrations
- NEVER put materials on desks before the students
are seated. Hand out all materials in accordance
with the script in the TAM. - AFTER handing out the materials, move students as
necessary so that forms are distributed to
prevent sharing. - Make sure each students form/color answer sheet
matches their test book. - Verify the test book form matches the form
bubbled by the student on his/her answer document.
33When a Test Irregularity Occurs
- Test Coordinator calls or emails C.S. Testing
(David). - C.S. Testing determines whether retesting is
required. - Obtain supporting documentation/statements of
test administrator, proctor, and principal
regarding irregularity, as directed. - Test Coordinator files OTISS report within 5
days. ( https//otiss.schools.nc.gov ) - Forward additional documentation, when requested.
34Answer Document Review and Coding
- Prepare a written plan for reviewing student
answer documents for stray marks and coding. (Now
required by DPI) - The review/coding of secure test materials must
occur under secure conditions in a group
setting. - A group is defined as, 3 or more school
personnel.
35 Clarification of Coding
- In the Special Codes, the Anticipated Grade
(Column A) and the Anticipated Achievement Level
(Column H) will be accurately completed on ALL
answer sheets. - Achievement Level descriptors for the EOC courses
are listed in Appendix A to the TAM (pages
79-91). - Students Percentage Grade (columns C, D, E) is
cumulative course grade PRIOR to addition of EOC
score. - EOC score must be computed as at least 25 of
final grade - Complete Exit Standard Eligibility (column F) for
all repeating 11th grade and all 12th grade
students. - Make sure to use Special Codes column G when the
student tests as a make-up, or when they are
absent from the make-up and dont test at all.
36For scoring . . .
- Double and triple check to make certain all
answer sheets are marked with the form. - Use the front door at C.S. only.
- Bring answer documents and headers organized and
edited for completeness and accuracy. - Scores for answer sheets with missing anticipated
grades and achievement levels will not be
provided. - We have only one functional scanner again, so be
prepared to wait in the designated conference
room until it is your turn.
37End-of-Course Online Testing 1st Semester
2008-09
- Online Test-Specific Information
38Eligible Students
- All EOCs are now available as on-line tests.
- ALL students enrolled in courses that result in
credit for Physics must take the Physics online
EOC Test. (There is no paper/pencil test for
Physics anymore.) - Exceptions
- LEP students using NCCLAS alternate assessments.
- Any student withdrawn from an EOC-eligible class
before the 10th day of the semester. - Any student withdrawn from an EOC-eligible class
after the 10th day must have written approval
from the C.S. Testing authorizing the withdrawal,
or the student will be required to take the EOC
test.
39Online EOC Test Forms
- Forms of the tests are randomly selected once
students log into the appropriate online EOC
test. - All student surveys and answers are completed
online, so no answer sheets or test booklets are
required. - NCDPI-issued reference tables for Chemistry,
Physical Science, and Physics are provided.
Students get a paper copy and have one online,
also.
40Accommodations
- See page 20 of the TAM for allowed
accommodations. - Test Administrator Reads-Aloud, Reads-Aloud Upon
Request, and Student Reads-Aloud to Self
accommodations MUST be one-on-one sessions for
on-line testing because of the random selection
of the test forms. - Large print, one-per-page, Braille editions are
not available for the online Physics test.
Students with visual impairment will require
assistive technology to complete the test.
Braille reference tables ARE available.
41Test Scheduling
- Please coordinate your test sessions immediately
so we can reserve seats on your preferred date
and time. DO NOT WAIT!! You may be forced to
test at a less convenient time, if you do. - Test in the morning whenever possible.
- Online make-up exams can be completed, as long as
they are done within the testing window or within
the 10-day make-up period.
42Time
- Same times, same limits, same requirements as the
general assessment EOC tests. - Plan for 164 minutes within a 4-hour block that
is not interrupted by lunch, etc. - Maximum time for all students is 4 hours, unless
Scheduled Extended Time is specified in IEP.
43Online EOC Test Materials
- Online EOC Test Administrators Manual (light
green) - Accurate timing device (no alarms!)
- Properly programmed computers with latest web
browser, high-speed Internet connection and Flash
8 Player software. - Blank paper
- Pencils
- NCDPI-provided graph paper for Algebra I, Algebra
II, Geometry - Per student graphing calculator for Algebra I
and Algebra II scientific calculator Geometry,
Chemistry, Physical Science, and Physics - NCDPI-provided reference tables for Chemistry,
Physical Science, and Physics ONLY
44Online Test Administrators Manual
45Online EOC Test Reminders
- Seats for testing must be reserved in advance.
Any registered student can test in a reserved
seat. - Login students not more than 30 minutes before
test time (730 for 800 reservations) - Do not login any student that is not physically
present and ready to test. - DO NOT let students click START until told to do
so. - Watch to make certain that only the online test
is being used on the computer no Internet,
Google, etc. - Use the PAUSE button if a student has an
emergency that requires them to leave the testing
room. - All calculators cleared by TC before AND after
each test session.
46SIQ Reminders
- SIQs must be completed at least 24 hours before a
student is scheduled to test. - Complete SIQs are essential.
- Anticipated Grade and Achievement Level entries
are required for all students, just like for the
paper/pencil tests. - The Achievement Level Descriptors are NOT
included in the Online EOC TAM, so copies have
been provided for you to duplicate and distribute
to the teachers involved in online EOC testing.
47Scores for Online EOCs
- Results for all Online EOCs will be available the
morning following the test. - There is no way to get them sooner.