AHAR Report

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AHAR Report

• February 1 April 30, 2005

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Agenda

• Introduction to the AHAR
• Universal Data Elements
• HMIS Systems C-STAR/ServicePoint
• Collaborative Agreement RTFH/SVdPV
• Worksheets
• Sub-Reports
• Summary
• Projected Plan for Future Reporting
• Availability of Reports
• Questions Answers

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Introduction to the AHAR

• This, the first ever Annual Homeless Assessment
  Report (AHAR) requested by HUD, analyzes Homeless
  Management Information System (HMIS) data
  collected from a nationally representative sample
  of 80 communities in the United States.
• Although this first installation of the AHAR is a
  trial run, the ultimate goal of this research is
  to produce an unduplicated count of all homeless
  persons in the United States and, on the basis of
  that information, develop a descriptive profile
  of the homeless population using services
  provided by Continuum of Care (CoC) members
  throughout the nation.
• Once complete, the information will be used by
  HUD in a presentation to Congress - the first of
  its kind.

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Universal Data Elements

• Universal Data Elements are information fields
  which HUD has identified as required entries in
  HMIS systems. These stipulations help HMIS
  systems to avoid duplication in reporting and, in
  so doing, ensure accuracy of disclosed
  information. The Universal Data Elements track
  basic demographic characteristics of the homeless
  and their patterns of service use, and will help
  to facilitate ease of data integration as
  programs grow.

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Universal Data Elements

• Universal Data Elements established by HUD are
• Name
• Social Security Number
• Date of Birth
• Ethnicity and Race
• Gender
• Veteran Status
• Disabling Condition
• Residence Prior to Program Entry
• Zip Code of Last Permanent Address
• Program Entry Date
• Program Exit Date
• Unique Person Identification Number
• Program Identification Number
• Household Identification Number

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Universal Data Elements

• A note on missing data
• In reviewing this report, one will find areas in
  which data is missing or incomplete. The Regional
  Task Force on the Homeless and St. Vincent de
  Paul Village recognize these data deficiencies
  and are actively working to resolve them.
• Missing data serves as a useful tool in improving
  HMIS systems, which continue to be updated
  according to HUDs recently released (Aug. 30,
  2004) Universal Data Elements standards.

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HMIS Systems

• ServicePoint
• C-STAR

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HMIS Systems

• ServicePoint
• ServicePoint is the powerful web-based
  information management system utilized by the
  Regional Task Force on the Homeless that provides
  client tracking and case management, service and
  referral management, bed availability for
  shelters, resource indexing, and reporting.  The
  software is specifically designed to meet the
  needs of human service organizations from
  homeless shelters to food banks.

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HMIS Systems

• C-STAR
• C-STAR, an HMIS system designed and utilized by
  SVDP, contains comprehensive tools for assigning,
  delivering and tracking services provided to both
  in-house and outside-referral clients. A user can
  assign mandatory and voluntary services, capture
  a service history, record service delivery, and
  add case notes to an individual client or through
  a group activity process. The system also has the
  ability to track services using scan card
  technology.

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Collaborative Agreement

• Regional Task Force on the Homeless
• St. Vincent de Paul Village, Inc.

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Collaborative Agreement

• Regional Task Force on the Homeless
• The Regional Task Force on the Homeless serves as
  a central clearinghouse on homelessness in San
  Diego County.
• The agency provides homeless subpopulation
  information to service providers and maintains an
  inventory of local services available to those in
  need, making them a valuable resource for all
  seeking to resolve homelessness in their
  community.

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Collaborative Agreement

• St. Vincent de Paul Village, Inc.
• St. Vincent de Paul Village, Inc., is a provider
  of homeless services in the San Diego area,
  including an array of health services, housing
  assistance, career and education resources, food
  provision and childrens programs.
• Utilizing the Continuum of Care model, residents
  can take advantage of transitional housing for up
  to two years, including meals and amenities, in
  order to permanently curb the cycle of
  homelessness.

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Collaborative Agreement

• Partnership Background
• In June, 2004, the Regional Task Force on the
  Homeless and St. Vincent de Paul Village signed a
  letter of intent to share specific sets of
  de-identified client data in order to obtain
  aggregate information on homelessness for San
  Diego County.
• The primary purpose of this agreement was to
  share local homeless statistics with HUD. The
  first results of this data sharing can be found
  in the following AHAR report, received Aug. 18,
  2005, by Abt Associates, Inc. on behalf of HUD.

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Worksheets
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Worksheet 1 For Estimating the Total Number of
Households in a Specified Shelter During Covered
Time Period
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Worksheet 2 Instructions for Calculating the
Number of Respondents in a Category on an Average
Night
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Sub-Reports
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Sub-Reports

• Emergency Shelters
• Individuals

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Sub-Reports

• Emergency Shelters
• Families

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Sub-Reports

• Transitional Housing
• Individuals

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Sub-Reports

• Transitional Housing
• Families

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Summary Report
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Projected Plan for Future Reports

• It is anticipated that HUD will require future
  reports from both City and County Continuums of
  Care. The first AHAR report is to be completed
  and submitted to Congress by December 2005, and
  subsequent reports are to cover 12 month periods.
  
• Included in the Letter of Intent between RTFH and
  SVdPV is a disclosure element which obligates the
  agencies to develop reports twice annually. These
  reports will include Universal Data Elements and
  formatting similar to that of the AHAR.

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Availability of Reports

• This entire presentation is available on the
  websites of both agencies
• www.fatherjoesvillages.org
• http//www.rtfhsd.org
• Or by contacting the agencies directly
• St. Vincent de Paul Village
• 619-446-2104 Mathew Packard
• Regional Task Force on the Homeless
• 858-636-4152 Deborah Lester

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Questions
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• Regional Task Force on the Homeless and St.
  Vincent de Paul Village would like to extend
  their thanks to those agencies using ServicePoint
  and C-STAR to fulfill their HMIS needs.
• We look forward to working with you to improve
  data collection in the future.