REPORT OF SURVEY (AR 735-5)

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REPORT OF SURVEY(AR 735-5)
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REPORT OF SURVEYPURPOSE

• The report of survey documents the circumstances
  concerning the loss, damage, or destruction of
  Government property and serves as, or supports a
  voucher for adjusting the property from
  accountable records. It also documents a charge
  of financial liability assessed against an
  individual or entity, or provides for relief from
  financial liability.

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REPORT OF SURVEYMandatory Initiation

• Negligence or willful misconduct
• Will not admit liability
• Refuses reimbursement
• Value exceeds the individuals monthly pay
• Bulk petroleum loss is over 500
• Sensitive item (AR 15-6)
• Change of accountable officers inventory
• Loss from fire, theft or natural disasters

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REPORT OF SURVEYTIME CONSTRAINTS

• 14th Day - Initiate
• 15th Day - Approving Authority
• 55th Day - Survey Officer Investigation Complete
• 75th Day - Complete
• Includes Processing Time
• and Legal Review
• Non-counted time - Rebuttal
• - Request for Reconsideration

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REPORT OF SURVEYPROCESS

• Initiator
• S4
• Accountable Officer
• Appointing Authority
• Survey Officer
• Appointing Authority
• Approving Authority
• Legal Review
• Approving Authority

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REPORT OF SURVEYTIME CONSTRAINTS
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REPORT OF SURVEYINITATING PHASE

• Who Initiates.the person with the MOST knowledge
• Time Constraints for Initiating a Report of
  Survey.. 15 DAYS
• Thorough Research
• Complete DA Form 4697 in accordance with AR735-5

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REPORT OF SURVEYBLOCK 11

• WHO
• WHAT
• WHERE
• HOW
• WHEN
• SEQUENCE
• EXHIBITS

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REPORT OF SURVEYEXHIBITS

• Drivers license and DA 348
• ECOD
• Sworn Statements DA 2823
• Statement/Certificate
• MP Report
• Hand Receipts

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REPORT OF SURVEYProcess

• S4 - Survey number
• PBO - Document Number (Nonexp)
• Appointing Authority - Makes a Decision

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REPORT OF SURVEYAPPOINTING AUTHORITY DECISIONS

• FURTHER INVESTIGATION .
• APPOINT A SURVEY OFFICER
• NO FURTHER INVESTIGATION...
• ASSESS FINANCIAL LIABILITY
• RELIEF FROM RESPONSIBILITY
• AR 15-6 INVESTIGATION

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REPORT OF SURVEYSURVEY OFFICER QUALIFICATIONS

• SFC or Above
• GS-7, WS or WL
• Senior in Rank
• Disinterested Person

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REPORT OF SURVEYNEED TO KNOW TERMS

• Terms Impact on determination of financial
  liability
• Responsibility
• Culpability
• Proximate Cause
• Loss

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REPORT OF SURVEYNEED TO KNOW TERMS

• Responsibility..
• Direct
• Supervisory
• Personal
• Command
• Custodial

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REPORT OF SURVEYNEED TO KNOW TERMS

• Culpability..
• Willful Misconduct
• Negligence...
• Simple
• Gross
• Circumstance
• Willful Misconduct

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REPORT OF SURVEYNEED TO KNOW TERMS

• Proximate Cause
• Loss

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REPORT OF SURVEYCONDUCTING THE INVESTIGATION

• Immediate Investigation - 30 days
• Examine Property Immediately
• Interview and obtain statements Extract
  information
• Confirm Facts
• Resolve Conflicts

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REPORT OF SURVEYCONDUCTING THE INVESTIGATION

• If property is recovered - take action
• Conduct thorough investigation
• Scrutinize all available information
• Compile all evidence
• Consult Appointing/Approving Authority when in
  doubt

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REPORT OF SURVEYSURVEY OFFICER

• Findings and Recommendations...
• Approving Authority will use findings and
  recommendations to make final decisions and
  actions.

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REPORT OF SURVEYFINDINGS AND RECOMMENDATIONS

• Findings
• Free of bias or prejudice statements
• Support Evidence
• Resolve Conflicts
• Develop logical recommendation
• Just the Facts

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REPORT OF SURVEYFINDINGS AND RECOMMENDATIONS

• Block 26-27
• Review of Exhibits/Evidence
• Value of loss property
• Findings
• Recommendations
• Actual loss, Amount charged and loss to
  government.

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REPORT OF SURVEYFINDINGS

• Value of lost or damaged property
• Actual cost of damaged property or loss
• Property value not recovered
• Disposition recommendation.
• uneconomical reparable property

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REPORT OF SURVEY FINDINGS

• Use own words how loss occurred
• Refer to evidence to support findings
• Proximate cause
• Negligence and willful misconduct
• Dont include unsubstantiated opinion

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REPORT OF SURVEYRECOMMENDATION

• Relief of responsibility of all persons
  concerned
• Assessment of financial liability

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REPORT OF SURVEYFINANCIAL LIABILITY

• Financial liability recommended
• Name, grade and SSN
• Simple/Gross negligence or willful
• misconduct
• Amount to be charged
• Individuals monthly base pay

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REPORT OF SURVEYFINANCIAL LIABILITY

• Financial liability recommended
• Computation of charges
• Termination of service
• Whether relief of liability is appropriate

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REPORT OF SURVEYFINANCIAL LIABILITY

• Inform Individual Charged...
• Explain charge
• Significance of rebuttal
• Attach rebuttals made
• Consider rebuttal
• Explain rights by memorandum

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REPORT OF SURVEYFINANCIAL LIABILITY

• Rights.
• Inspect and copy records of debt
• Legal Advice
• Submit statements and new evidence
• in rebuttal

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REPORT OF SURVEYFINANCIAL LIABILITY

• Appointing Authority for review
• Forward to Approving Authority
• Legal Review
• Inform individual by memorandum
• Request for Reconsideration
• Forwarded to FAO if not approved

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REPORT OF SURVEYAPPEAL PROCESS
Appeal Process Collection of money
stops Forwarded to next higher authority for
Reconsideration
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REPORT OF SURVEY

• QUESTIONS
• ?