Furlough Exchange Program FEP for HSCP faculty

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Furlough Exchange Program (FEP) for HSCP faculty

• University of California Irvine

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What is FEP?

• The Board of Regents has authorized the President
  to implement a one-year system-wide
  Furlough/Salary Reduction Plan for University of
  California employees. Under the plan,
  employees work time will be reduced by a
  specified number of furlough days according to
  their salary level, with a commensurate reduction
  in pay.
• The Furlough Exchange Program (FEP) allows
  eligible academic employees who are subject to
  the furlough program to devote extra effort to
  extramurally funded projects in exchange for the
  furlough time they would be accruing.
• In addition, UCOPs August 26, 2009 communication
  on the Furlough Exchange Program provides
  system-wide guidelines. Key principles include
• Eligible faculty may charge an equivalent amount
  of effort to extramural funding, provided this is
  permissible with the granting agency.
• Participants may not earn more than their normal
  annual pre-reduced compensation.

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FEP Eligibility

• This program is only available to full-time
  faculty in a Professorial or Lecturer with
  Security of Employment title, who are subject to
  salary reduction from the Furlough Plan.

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How FEP Works

• Participation in this plan requires that all
  furlough days be forfeited and may not be used
  for any other purpose, including additional
  consulting days (outside professional activities)
  and campus closures.
• There two options for participation
• Full Year participation
• Partial Year (Quarterly) participation

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Full Year Participation

• Full year participation covers the period from
  October 1, 2009 through August 31, 2010
• Participation requires available funding which
  can be reallocated to provide compensation
  (inclusive of benefits and overhead) for
  increased effort. Effort must be equivalent to
  the forfeited furlough days (the equivalent
  percentage reduction assigned to their salary
  band).

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Partial year Participation

• Partial year participation must be for full
  quarters. Funding must be available to cover the
  full amount of the salary reduction for the full
  quarter of participation
• Faculty can participate for fall, winter, and/or
  spring quarters
• When not participating, faculty are subject to
  salary reduction through the furlough program,
  including the months of July and August 2010
• Partial Year participation in FEP ends June 30,
  2010

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FEP Grant Administration

• There must be compliance with the award terms,
  and prior approvals must be sought when
  necessary.
• Extramural awards and restricted gifts and
  endowments that can be used for research support
  may be used to qualify for the FEP.
• Faculty wishing to participate would need to
  decide which existing extramural awards they will
  use for the FEP and obtain approvals prior to the
  October 22, 2009 payroll deadline.

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General Program Restrictions

• No more than two awards may be used for
  participation in this program. It is acceptable
  to use different extramural awards, as some
  expire and others are awarded, but the entire
  elected participation period must be covered, and
  the entire salary reduction percent must be
  covered
• It is acceptable to split award funding as long
  as the total FEP percent reduction equals to the
  Furlough/Salary Reduction.

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NIH CAP Restrictions

• For faculty paid on a Fiscal Year salary, the
  monthly capped rate of 16,391.67 (196,700/12)
  for the current NIH cap year. The current cap
  for CIRM is 200,000.
• This rate is determined by NIH, and is subject to
  any change implemented by NIH.
• The NIH fiscal year is January through December,
  so any adjustments to the cap for 2010 will be
  applicable during participation in this program

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FEP Participation Period

• Full Year Participation
• October 1, 2009 through August 31, 2010
• Partial Year Participation
• - Fall Quarter October 1, 2009-December 31, 2009
• - Winter Quarter January 1, 2010-March 31, 2010
• - Spring Quarter April 1, 2010-June 30, 2010

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FEP Fiscal Year Appointment Participation
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UCI Sponsored Funds Exclusion List

• 50851-50852
• 50859
• 51148
• 51152
• 58994
• 50871-50979
• 51381-51500
• 51507-52779
• 52888-54080
• 54457-55099
• 55106-55399
• 55521-55999
• 57001-58593
• 58595
• 59000-59997
• 63000-63999
• 78000-78799

• 18000-18199
• 18200-18998
• 20600-20998
• 21100-21326
• 21327-21369
• 21400-24998
• 25000-28998
• 29001-30299
• 32990-33099
• 33100-33999
• 40000-42039
• 43000-43449
• 43451-49599
• 50000-50039
• 50680-50699
• 50740-50849

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Exception to UCI Sponsored Funds Exclusion List

• The UCOP 08/26/09 Guidelines for the FEP state
  Restricted gifts and endowments that can be used
  for research support may be used to support this
  increased effort.
• Please note that these restricted gift and
  endowment funds, however, are not included on the
  UCI Sponsored Funds Exclusion List and are
  normally subject to the Furlough/Salary Reduction
  Plan.
• These funds will not be subject to reduction
  under the Furlough/Salary Reduction Plan only
  when used for the limited purposes permissible
  under the FEP guidelines.

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Exception to UCI Sponsored Funds Exclusion List
cont.

• The fund manager or financial analyst who
  administers a specific restricted gift or
  endowment fund, in consultation with the PI, will
  be responsible for determining if the fund can be
  used for research support in accordance with the
  terms of the gift/endowment and the FEP
  guidelines.
• Neither the UC 2009-2010 Furlough Plan nor the
  Furlough Exchange Program (FEP) shifts from the
  Principal Investigator the ultimate
  responsibility for assuring that all costs are
  allowable, allocable, and consistent with the
  terms of an award.

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FEP Payment DOS codes

• To implement the FEP pay lines, the new
  distribution line with new DOS codes has been to
  be added to the EDB
• DOS code FEP Furlough Exchange Program

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FEP Participation - Samples
.
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Employee Appointment Screen EAPCHSCP Faculty

• Appt 10 TC 1741 PROFESSOR-GENCOMP-B Grade
  Pgm/Typ A/5
• Begin Dt 07/01/08 Ann/Hr Rt 118400.00
  1.00 F/V F Rt A
• End Dt99/99/99 Bas/Pd Ovr 11/12 FLSA
  EXEMPT Lv E SchedMO
• Dur T Tenure Dept Cd 171400
  TUC/AREP/ASHC A9/C/ Time E
• 
  
• Dis No. L/A/C/F/P/S
  
• FTE Dis Pay Beg Pay End Rate/Amt
  DOS Step/OA PRQ D W
• 11 9 405xxx 19900 F-RBC 0
  
• 0.00 0.0512 09/01/09 06/30/10 9866.67
  SRB 1/
• 13 9 405xxx 19900 0
  
• 0.00 0.6400 08/01/09 06/30/10 9866.67
  RBC 1/

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Employee Appointment Screen EAPCHSCP Faculty

• Appt 10 TC 1741 PROFESSOR-GENCOMP-B Grade
  Pgm/Typ A/5
• Begin Dt 07/01/08 Ann/Hr Rt 118400.00
  1.00 F/V F Rt A
• End Dt99/99/99 Bas/Pd Ovr 11/12 FLSA
  EXEMPT Lv E SchedMO
• Dur T Tenure Dept Cd 171400
  TUC/AREP/ASHC A9/C/ Time E
• 
  
• Dis No. L/A/C/F/P/S
  
• FTE Dis Pay Beg Pay End Rate/Amt
  DOS Step/OA PRQ D W
• 11 9 405120 19900 F-RBC 0
  
• 0.00 0.0512 09/01/09 09/30/09 9866.67
  SRB 1/
• 13 9 405120 19900 0
  END RBC and SRB
  lines
• 0.00 0.6400 08/01/09 09/30/09 9866.67
  RBC 1/

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Employee Appointment Screen EAPCHSCP Faculty

• Dis No. L/A/C/F/P/S
  
• FTE Dis Pay Beg Pay End Rate/Amt
  DOS Step/OA PRQ D W
• 11 9 4051xx 19900 F-RBC 0
  
• 0.00 0.0512 09/01/09 09/30/09 9866.67
  SRB 1/ OLD
• 13 9 4051xx 19900 0
  
• 0.00 0.6400 08/01/09 09/30/09 9866.67
  RBC 1/ OLD
• 14 9 4051xx 19900 0
  
• 0.00 0.5888 10/01/09 12/31/09 9866.67
  RBC 1/ RBC reduced by FEP amount
• 15 9 4451xx grant 0
  
• 0.00 0.0512 10/01/09 12/31/09 9866.67
  FEP 1/ Add FEP line

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NIH funds

• If the NIH cap is applicable to the fund used for
  the Furlough Exchange Program, the CR codes used
  for this purpose will continue to be used
• Funds generally used for the NIH cap differential
  are unrestricted and are subject to the salary
  reduction. The additional CR code and SRS code
  should be entered.

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• FEP lines should include the appropriate project
  code. The SRB lines should already show the
  appropriate code, and this should be used on the
  applicable FEP line
• Base F-RBC
• Scale 1-3 F-HDC
• Scale 4-9 F-HDD

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Tips and Reminders

• For HSCP faculty, the percent of the salary
  reduction may not be the same as the furlough
  band percent since the X and X-prime are only
  part of the salary
• The sum of percents on all the SRB lines will
  help you determine the percent that needs to be
  covered for participation

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Tips and Reminders (cont.)

• The project code previously added to the SRB
  lines will help you identify which components of
  the salary need to be reduced
• SRB line with F-RBC means you will need to reduce
  the corresponding RBC line
• SRB line with F-HDC means you will need to reduce
  the corresponding HDC line
• SRB line with F-HDD means you will need to reduce
  the corresponding HDD line

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Tips and Reminders (cont.)

• The SRS lines cannot be reduced in the Furlough
  Exchange Program this is above the cap and
  still applies through FEP. Adding more NIH grant
  funding will actually increase the SRS lines

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Academic Personnel Website
Information about Furlough/Salary Reduction Plan
and FEP guidelines
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RESOURCES FOR FEP

• HSCP FEP Questions
• Contracts and Grant Information
• Christine Boyes [phone]
• PPS Updates and Inplementation
• Doreen Martin [phone]
• Academic Personnel
• Sheryl Cherrison [phone]
• General FEP Questions
• Academic Personnel Office
• Terri McClain [phone]

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Furlough Exchange Program (FEP)

• Thank you for attending!