Formats of Business Letter and Memorandum

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Formats of Business Letter and Memorandum
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• Memorandum Format
• Memo may be labeled at top center, or not, as you
  see fit.
• Place your handwritten initials after your typed
  name in From line.
• Triple space after Re line, which may be
  labeled Subject instead.
• Single space within paragraphs double space
  between paragraphs.

Memorandum To Mr. John Q. Public From Any
A. Person AAP handwritten Date August 27,
2007 Re Format of Memos Paragraph
1. ..
Paragraph 2.

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• Full Block Format
• All lines begin at left margin.
• No name line in return address--unless you are
  using preprinted stationery.
• Double space between parts of letter single
  space within parts of letter.
• Quadruple space (i.e., 3 blank lines) between
  complimentary close and printed name, leaving
  room for signature.

123 Any St. Cookeville, TN 38505 August 27,
2007 Mr. John Q. Public 456 Any Ave. Cookeville,
TN 38501 Dear Mr. Public Paragraph
1 ..
Paragraph 2.. Since
rely, Signature Printed name Notation
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• Modified Block Format
• Start return address, date, and signature block
  to right of center.
• Otherwise follow format for full block format.
• This format is sometimes referred to as Semiblock
  Format.

• 123 Any St.
• Cookeville, TN 38505
• August 27, 2007
• Mr. John Q. Public
• 456 Any Ave.
• Cookeville, TN 38501
• Dear Mr. Public
• Paragraph 1
• ..
• Paragraph 2..
• Sincerely,

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• Modified Block with Indentions Format
• Indent first line of each paragraph 5 spaces.
• Otherwise follow modified block format.
• This format is sometimes referred to as Semiblock
  with Indentions format.

• 123 Any St.
• Cookeville, TN 38505
• August 27, 2007
• Mr. John Q. Public
• 456 Any Ave.
• Cookeville, TN 38501
• Dear Mr. Public
• Paragraph 1.
• Paragraph 2.
• Sincerely,

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• Simplified Format
• Replace Salutation with Re (or Subject) line.
• Otherwise follow one of the other letter formats
  exactly.
• Use this format when no recipient name is known
  or when name is of ambiguous sex and actual sex
  of letter recipient is unknown (i.e., Pat Smith).

• 123 Any St.
• Cookeville, TN 38505
• August 27, 2007
• Pat Smith
• 456 Any Ave.
• Cookeville, TN 38501
• Re
• Paragraph 1
• ..
• Paragraph 2
• Very truly yours,