Project Management Committee Meeting

1
Project Management Committee Meeting
January 6, 2005

• Building the Human Resources and Payroll
  Environment for the Next Generation of North
  Carolina State Government

2
Welcome and Introductions

• Project Management Committee
• Julie Batchelor, Chair
• John Barfield
• Rod Davis
• Dan Domico
• Amy Faulk
• Bob Giannuzzi
• Carl Goodwin
• Wendy Griffin
• Kathy Gruer
• Ginny Klarman
• Tracy Little
• Jim Macaulay
• Jim Newman
• Kim Padfield
• Tom Runkle
• Gary Wiggins
• Margaret Wiggins
• Jonathan Womer

• OSC Management
• Robert Powell
• Gwen Canady
• Project Team
• Linda Hudson
• Shannon MacFarlane
• Lowell Magee
• Bradd Craver
• Dorie Kehoe
• James Stovall
• Katie Beacham
• Parham Gerami
• Others TBD

3
Agenda

• Welcome, Introductions and Agenda
• Committee Update
• HR/Payroll Project Status
• Process Owners
• Change Management/Communications
• JAD Sessions Review
• Open Discussion
• Action Items Review
• Adjourn

4
Committee Update
5
Committee Update

• Need additional communication to JAD Participants
  from PMC members
• Banner Update University Systems in Central
  Payroll will continue to participate
• PMC Review of JAD Output

6
HR/Payroll Project Status
7
Status Report

• Activities Completed This Period
• 12/2/2004 1/5/2005
• Completed Vision and Plan Phase deliverables
  and obtained signoff
• Finalized communications plan and stakeholder
  analysis
• Prepared for and conducted JAD Sessions on the
  following topics
• Develop and Train Workforce
• Monitor Employee Safety Health
• Manage Employee Relations
• Conducted requirements gathering interviews
  with Charles Chapman
• Completed and presented communications plan and
  stakeholder list
• Commenced monthly ITS reporting (November
  Report)
• Developed website strategy
• Conducted a chalk talk on HR/Payroll data
  warehousing
• Attended NCTIME task force meeting

8
Status Report

• Plans for Next Period
• 1/6/2005 1/19/2005
• Prepare for and conduct JAD Sessions on the
  following topics
• Career and Succession Planning
• Manage Employee Separation
• Manage Recruiting, Hiring and Integration
• Onboard Deloitte change management lead
• Edit SBIP website
• Monthly ITS Reporting (December report)
• Hire intern

9
Status Report

• Issues Requiring Management Attention
• Agency representation in the JAD sessions

10
High Level Project Timeline
11
Process Owners
12
Proposed Process Owners
- Payroll Sessions will be broken out and
Process Owners will be assigned at a later date
13
Change Management/Communications
14
Stakeholder Communications Phase 1
PSC
HR Directors
PMC
Payroll Manager
HR/Payroll Project Team
CFOs
CIOs
Agency Deputies
Council of State
General Assembly
Governors Cabinet
NC University System
SME
NC TIME
PMIS Users Bus. Tech.
Central Payroll Users Bus. Tech.
SEANC
Payroll Users Forum
NC Citizens for Business Industry
State Personnel Commissions
State Employees
15
JAD Session Review
16
Develop and Train Workforce Dec 7th 8th

• Process Owner Ann Cobb
• Number of Participants 14
• Agencies represented
• Administrative Office of the Courts
• Department of Correction
• Department of Health and Human Services
• Department of Justice
• Department of Transportation
• Information Technology Services
• Office of State Personnel
• Office of the State Controller
• Wildlife Resources Commission

17
Monitor Employee Safety Health Dec 15th

• Process Owner Mike Chapman
• Number of Participants 11
• Agencies represented
• Administrative Office of the Courts
• Department of Correction
• Department of Environment and Natural Resources
• Department of Health and Human Services
• Department of Justice
• Department of Labor
• Department of Transportation
• Office of State Personnel
• Office of the State Controller

18
Manage Employee Relations Dec 16th

• Process Owner Drake Maynard
• Number of Participants 18
• Agencies represented
• Administrative Office of the Courts
• Department of Agriculture
• Department of Correction
• Department of Environmental and Natural Resources
• Department of Health and Human Services
• Department of Transportation
• Employment Security Commission
• Office of the State Controller
• Office of State Personnel

19
Common Threads

• SME feedback
• Enthusiastic about the possibilities of a new
  solution
• Supportive of common processes and
  standardization
• Sessions have provided a good networking forum
• Appreciative of the opportunity to provide input
• Business Benefits
• Reduced clerical burden
• Increased efficiencies
• Better decision making with better consolidated
  data
• Reduction of various side systems
• Potential Barriers to Success
• Computer availability and literacy
• Fear that data will be misinterpreted
• Acceptance of employee/manager self-service

20
JAD Session Summaries

• Due to you Jan 7
• HR120 - Monitor Employee Safety Health
• HR130 - Manage Employee Relations
• Due to you Jan 14
• HR040 - Career and Succession Planning
• HR140 - Manage Employee Separation
• Due to you Jan 21
• HR050 - Manage Recruiting, Hiring and Integration

21
Open Discussion
22
Action Items Review
23
PMC Action Items

• January 20, 2005 Next PMC Meeting
• Identify SMEs for Payroll JAD sessions by
  January 14, 2005
• Due by January 20, 2005
• Feedback on
• JAD HR120 (Monitor Employee Safety and Health)
• JAD HR130 (Manage Employee Relations)
• JAD HR040 (Career and Succession Planning)
• JAD HR140 (Manage Employee Separation)
• Due by January 25, 2005
• JAD HR050 (Recruiting/Hiring/Integration)