Welcome to

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Welcome to Presentation by RCF Kapurthala
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S.V. BRANCH ITS FUNCTIONS

• This Branch plays very important role to
  control the inventory, fraud, pilferage of the
  Railways materials.
• Code provides a broad area to work for stock
  verification branch including Machinery and
  Plant, Vehicles, Consumable and petty items and
  all type of inventories which pertain to
  Railways.
• Contd

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S.V. BRANCH ITS FUNCTIONS

• Sale and deliveries of spare inventories
  are also witnessed by stock verification Branch.
  Gate pass of all returnable items are checked and
  ensured that materials are received by senders or
  not.
• All receipt and issue are also checked by this
  branch excluding routine stock verification.
• All these works are covered/ handled by this
  branch with great efforts.
• Contd

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S.V. BRANCH ITS FUNCTIONS

• Some work has also been reduced due to
  computerization of inventories viz surplus, non
  moving, inactive, over stock etc all these
  position are easily available on computer. So
  these positions are not prepared by this branch.
• Receipt, Issue, Advice Note, Gate Pass all are
  generated by computer. It requires to cover all
  areas which will reduce the burden of executive
  as well as SVs and ISAs.

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Proposal for better monitoring of TP and CP

• TP, CP registers are also required to be made
  on main frame and its data be made available in
  account office for passing of its bill and
  verification purpose.
• This will not only reduce the work of executive
  stock verifiers but also maintenance of manual
  record. The availability of record will enhance
  automatically.

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Shop floor verification

• Generally, record of shop floor inventory is not
  maintained. The letters are issued to work shop
  officer by this branch from time to time but
  ignored by Mechanical deptt.
• Materials are drawn by Work Shop Progress
  section and handed over to staff at shop floor by
  obtaining proper receipt.
• The record of material receipt and issue is
  maintained by Progress Section and Mechanical
  branch Store but shop floor does not maintain its
  record for further verification.
  Contd

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Shop floor verification

• Though requisitions of materials are
  generated according to QPC by computer but record
  of shop floor will be fruitful for proper
  utilization disposal of the inventory and
  reducing the balances of WMS.

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Rejected store

• Such type store should be kept separately but it
  is not followed by store department due to made
  of advance payment, shortage of space, non proper
  utilization of man power heavy rush of the
  incoming inventory.

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Receipt, Account, Inspection Disposal of scrap

• Scrap materials are received from various
  department through advice note consisting of
  description quantity with other particulars.
• All advice notes are generated by computer
  through on line system.
• The particulars of advice notes are entered in
  computer and material is taken in various PLs and
  Bins according to its type and location. When
  material is to be auctioned, lots are prepared
  through mainframe system as per existing record.
  Survey sheets and catalogues are prepared
  automatically by system. Contd

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Receipt, Account, Inspection Disposal of scrap

• After auction, the party code of
  purchasing party lot number are entered in
  computer and bid sheets are generated by the
  system with total value of material sold.
• Delivery Order is prepared against money receipt
  number issued against the sold lot. Issue notes
  and gate pass are generated in reference of
  delivery order number.
• Delivery order and issue note can not be
  regenerated and it is generated by the system
  after feeding of money receipt number date.
  Contd

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Disposal of Stock Sheets, Account Notes and
Narrative Reports

• Stock Sheets, Account Notes and Narrative
  Reports are the working result of the stock
  verification branch.
• It shows efficiency of the branch but some time
  it was not replied in prescribed period by
  executive. Especially, where custodian is charge
  sheeted against the stock sheet. DAR cases are
  not finalized even after many years.
  Contd

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Disposal of Stock Sheets, Account Notes and
Narrative Reports

• Cost of shortage should be recovered
  without charge sheet and DAR.
• The stock sheet provides opportunity to reply
  the shortage /excess of the materials.
• Enquiry can be constituted on the basis of stock
  sheet instead of issuing a separate charge sheet
  which will save the time.
• This should be finalized in a time frame period
  of three to six months.
  Contd

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Disposal of Stock Sheets, Account Notes and
Narrative Reports

• Where theft is proved, value of such
  materials must be recovered from defaulter, where
  it is not possible to recover the cost or is
  pending in court, the case should be treated
  according to Store Code para S-2742.

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THANKS