Invigilator Training

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• Invigilator Training

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Agenda

• Examinations
• Role of the Invigilator
• Chief Invigilator
• Questions

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Introduction

• To enable consistent invigilation of
  examinations.
• To ensure compliance with Examination Regulations

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EXAMINATIONS

• DATES
• LOCATIONS
• TIMES

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Special Exam Considerations
Special room known as the quiet room for
students needing extra time due to dyslexia or
some other disability. Usually allowed extra 15
mins per hour but each case is different. The
information concerning each students needs will
be in the box along with the exam papers etc.
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ROLE OF THE INVIGILATOR

• Ensure that students are not gaining an unfair
  advantage
• Smooth running of the exam
• Best exam conditions for students as possible
  within Examination regulations
• Keeping exam scripts safe

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Regulations Middlesex University

• Examination rules for candidates
• - Section K
• The Invigilation of Exams
• - Section L
• Please familiarise yourself with these prior to
• Your examination sessions

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Attendance

• An invigilation session includes a preparation
  and packing up period
• Report to Assessment Office at least 30 mins
  before the start of your examination session
• Collect all papers and return to Assessment
  Office at end of session

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Before each exam session

• Report to the Assessment office
• Sign in and check room to which you have been
  assigned to for that session
• Collect the relevant exam box (if not already
  collected by another invigilator)
• check contents (L2.1c)
• Set up exam room (L2.1 de)
• check exam paper instructions

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Before each session continued

• Check that the students have their Identity Cards

If a student does not have a valid I/D card and
there is time before the exam starts, please send
the student back to the Assessment Office so that
the student can obtain an exam pass. If,
however, the exam is about to start or has
started, allow the student to continue with the
exam. At the end of the exam keep their exam
paper separate and escort the student back to the
Assessment Office where their identity can be
confirmed
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Exam room announcements

• These will be available to read out in the
  examination room
• Exam Room Rules are set down in the Guide
  Regulations
• Bags Outdoor Coats must be left at sides of
  room
• Unauthorised books, notes or programmable
  calculators must not be used
• Student Cards must be placed on the desk. Do not
  write your name anywhere on your scripts except
  for the front cover.

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Exam room announcements continued

• Smoking is not allowed in the examination room
• Food and drink is not allowed in the examination
  room with the exception of water and quiet sweets
• Mobile phones must be switched off
• Exam papers all candidates must check that they
  have the correct paper in front of them
• Module Codes and Module Names must be announced
  several times prior to the start of the exam
  the invigilation report form is signed by
  invigilators to indicate that this is done.
• Attendance slips must be completed and will be
  collected in once the exam has started

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Exam announcements continued.

• No candidate may leave in the first 30 minutes
• No candidate may leave in the last 10 minutes
• No candidate may leave at all without the
  permission of an invigilator
• Candidates must raise their hand if they require
  the attention of the Invigilator

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Fire Alarm Regulations

• If the fire alarm goes during examination the
  room must be evacuated immediately.
• All papers should be left in room.
• All invigilators should be aware of escape
  routes.
• If the exam can be restarted within 30 minutes
  time should be allowed for the delay and settling
  down. If not able to re-start within 30 minutes
  it may have to be abandoned.
• Where possible students to be kept under
  examination conditions

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Exam announcements Contd

• TO START
• state how long the exam will last
• announce that the exam will start now (e.g.
  10.02) and that it will finish at (e.g. 12.02)
• TO FINISH
• announce when there are 10 minutes left
• announce the end of the examination

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Exam announcements Contd

• FINISHING
• if additional answer booklets have been used
  these must be fastened together. All candidates
  to remain seated until all the examination papers
  have been collected and counted.
• ALL CANDIDATES MUST LEAVE QUIETLY
• There may be exams still going on

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CHIEF INVIGILATOR

• ASSIGNED TO EACH ROOM
• RESPONSIBILITIES
• Ensure Examination Regulations are adhered to
• Read exam room announcements
• Completion of Invigilation Report Form
• Notifying Assessment Manager of any Problems
  encountered
• In the event of a fire address candidates and
  evacuate immediately to fire assembly area

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During exam (Regs paras L2.3 c,d e)

• Check attendance slips front of exam scripts
  have been completed. Check I/D card
• Complete the Invigilator Report Form
• Do not allow any student to leave exam room in
  first 30 mins or last 10 mins

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During the exam contd

• Normally do not allow late students to enter
  examination room once it has been underway for
  30 mins or more some discretion (or refer them
  to Student Office)
• Student must have a valid reason for leaving the
  exam room and to be able to return and should
  always be escorted
• There should always be 2 invigilators present in
  the exam room

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Invigilator Report Form

• Section A Details of the Examination Session
• Section B Conditions
• Section C Occurrences

There will be report forms for you to complete
enclosed in the Invigilators Pack in each exam box
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Academic Misconduct, para L3

• Be vigilant at all times
• Invigilators positioned at front back of room
• Patrol the room every now and then but avoid
  disturbance
• Must be reported to the Assessment Office

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Exam clashes

• Occasionally students have an examination
• clash this may mean that the student will
• have to have a supervised lunch. Escort the
• student back to the Student Office ensuring
• that they do not communicate with anyone.

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End of exam L4.1,2 a b

• Collect all materials and return to the student
  office
• - attendance slips in alpha order separated
  by exam the total amount should be written on the
  front
• - scripts should be covered with
  a continuation sheet with the Module Code and
  number of scripts written on the front
• - spare exam stationery
• Students MUST remain seated until all scripts
  have been accounted for

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Cont

• In order to keep track of all scripts, they must
  be returned and logged in the Assessment Office,
  even though the invigilator may be the marker.
• Tutors to collect and sign for scripts inthe
  usual way from the Assessment Office.

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Where to Get More Information

• Guide Regulations
• Assessment Office

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ANY QUESTIONS?