Department of English Graduate Studies New Graduate Student Orientation

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Department of English Graduate StudiesNew
Graduate Student Orientation

• With
• Professor Beth Tobin, Director
• and
• Sheila Luna,Coordinator

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English Graduate Student OrientationAgenda

• Welcoming Comments from Maureen Goggin,
  Department Chair
• and Karen Adams, Associate Chair
• Beth Tobin, Director of Graduate Studies and
  Sheila Luna, Graduate Coordinator
• Jennifer Clifton, GSEA President
• Alice Veksler, GPSA Representative
• Joe Buenker, University Libraries Representative
• Presentation Graduate Program Nuts and Bolts
• Introductions of Program Directors
• Reception

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Information Online

• The ASU Academic Catalog is available online --
  http//www.asu.edu/catalog/
• The English Department website, graduate student
  page contains many useful links, such as FAQs,
  how to file an iPOS, doctoral exams, etc.
  http//english.clas.asu.edu/graduate
• Graduate College website http//graduate.asu.edu/
• Graduate College policies http//graduate.asu.edu/
  academic_policies.html

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Communication

• Graduate student mailboxes are located in LL 311,
  Graduate Student Lounge. Available second week of
  semester.
• Graduate Student E-mail Distribution List send
  email to sheila_at_asu.edu to be added. Must have an
  ASU email account.
• Update your address and phone number with ASU
  Registrar. This can be done through MY ASU.
• Sun Cards (ASU ID Cards). Office located in
  Memorial Union, lower level. 480-965-CARD.

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Enrollment Stipulations

• Graduate students MUST remain continuously
  enrolled, otherwise they will be withdrawn by the
  Graduate College and will need to reapply. This
  does not include summer.
• TAs who teach in the summer must be enrolled in
  at least one credit the session that they teach.
• Students using ASU resources in the summer, such
  as taking an oral or written exam, foreign
  language exam, defending, etc., must be
  registered for at least one hour.
• Students must be enrolled in at least one credit
  during the semester or summer session that they
  apply for graduation.

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Enrollment, continued.

• Teaching Assistants MUST be enrolled for six
  hours every semester (even if they are done with
  coursework and research/dissertation hours).
• If enrollment is impossible due to personal or
  medical issues, students can petition for a Leave
  of Absence with justification for their leave.
  Students who are granted a leave lose their
  student privileges (i.e., email, library, etc.).
• Another option is to enroll in 1 credit of 595 or
  795, continuing registration, as a place holder.

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Independent Study Registration

• Download the Independent Study form
  (http//english.clas.asu.edu/forms), complete the
  top portion and obtain the required signature.
  If you are doing research, dissertation, thesis,
  applied project hours you must get your committee
  chairs signature on the instructor line.
• If you are doing a reading and conference, you
  must obtain the signature of the professor with
  whom you will be working.
• Return the completed and signed form to the
  English Department or to the Graduate Coordinator
  for clearance to register. You will be able to
  register within 48 hours of returning the form.
• This procedure must be followed each time you
  want to enroll in ENG or LIN 590, 592, 599, 799,
  790, 792, 584, 593, 597, 595, 795, etc.

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Foreign Language Requirement

• Students must demonstrate evidence of a
  competent knowledge of a natural language other
  than modern English, to be selected by the
  student, subject to the approval of the chair of
  the dissertation committee. This requirement may
  be met by
• 1. Earning a B (3.00) or higher in a 400- or
  500-level course in an appropriate (approved)
  language
• 2. Demonstrating comparable proficiency by taking
  a language examination, administered by the
  School of International Letters and Cultures, in
  a language approved by the students supervisory
  committee
• 3. Demonstrating native speaker proficiency, as
  determined by the School of International Letters
  and Cultures, in a language approved by the
  students supervisory committee
• 4. Earning a B (3.00) or higher in both ENG 530
  Old English and ENG 531 Old English Literature or
  their equivalent
• 5. Holding a bachelors degree in an approved
  foreign language
• 6. Having fulfilled a foreign language
  requirement towards a previously awarded masters
  degree that has been completed within five years
  of the semester for which the student has been
  admitted to the PhD program. This foreign
  language must be in a language approved by the
  students PhD supervisory committee.

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Things to remember when it comes to the language
requirement!

• Student must have an approved iPOS on file before
  they can sign up to take the Foreign Language
  Exam.
• The Language Exam is offered by SILC three times
  per year.
• Student must be enrolled in at least one graduate
  English credit during the semester OR summer
  session that they take the exam.
• Language exam results must be posted before
  student can schedule a defense.
• Students should fulfill language requirement
  early in the program so it does not hold up
  graduation.
• Doctoral students should fulfill language
  requirement before they undertake the
  portfolio/exams.
• If a student fails the exam, he/she must submit a
  petition to the Graduate College to retake the
  exam. The petition must include why the student
  failed, what the student will do to prepare for
  the next exam (i.e., new book, dictionary,
  tutoring, etc.), and why the exam is needed.
  Note Only two petitions to retake the exam are
  allowed. Normally, the student should allow three
  months to study for the next exam.
• http//silc.asu.edu/testing/graduate

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Time to Degree - doctoral

• Doctoral students must complete all program
  requirements within a ten-year period. The
  ten-year period starts with the semester and year
  of admission. Graduate courses taken prior to
  admission that are included on the Plan of Study
  must have been completed within three years of
  the semester and year of admission to the program
  (previously awarded master's degrees used on the
  Plan of Study are exempt from this three-year
  rule).
• The student must defend the dissertation within
  five years after passing the comprehensive
  examinations.
• Therefore, the maximum time limit is the shortest
  of the following
• Time period since initial enrollment (10 year
  time limit).
• Time after passing the comprehensive exams (5
  year time limit).
• Department time to degree is seven years from
  admission
• If more time is required, students may submit a
  detailed petition to the Graduate College with
  the extension request.

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Time to Degree masters

• All work toward a masters degree must be
  completed within six consecutive years. The six
  years begins with the semester and year of
  admission to the program.
• Graduate courses taken prior to admission, that
  are included on the Plan of Study, must have been
  completed within three years of the semester and
  year of admission to the program.
• If more time is required, students may submit a
  detailed petition to the Graduate College with
  the extension request.

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What is an Interactive Plan of Study?

• The iPOS becomes the official record of your
  program plans and is a listing of what you have
  already taken, are presently taking, and will
  take to complete your requirements. It should be
  completed in consultation with your committee
  chair/advisor.
• It is also the official notification to the
  Graduate College of your committee membership.
• Candidates for all graduate degrees must file an
  Interactive Plan of Study (iPOS). The iPOS must
  be reviewed and approved by the supervisory
  committee, the department chair, the graduation
  office, and the dean of the Graduate College.
• Ph.D. students must have a committee formed, and
  an approved iPOS, before or at the time of the
  portfolio submission. Master's students will not
  be permitted to register for thesis credits until
  they have an approved iPOS on file.

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Interactive Plan of Study (iPOS)

• The Interactive Plan of Study (iPOS) is submitted
  electronically, through the students MY ASU,
  iPOS link. However, the student must get a
  signature from the committee chair before the
  Department approves the iPOS.
• Only the chair is needed initially in order for
  the student to submit the iPOS. Once an iPOS has
  been approved by the Department and the Graduate
  College, the student submits a Committee Change
  Request and creates co-chairs and members.
• Students also have the option of selecting their
  entire committee at once, which will eliminate
  the need to add committee members later.
• Committee Change Requests, Petitions, Course
  Change Requests and Masters in Passing
  applications are also submitted electronically.

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Filing the Graduate Plan of Study

• Graduate students must submit their iPOS before
  they have completed 50 of their program. Failure
  to do so may result in a hold on registration.
• http//english.clas.asu.edu/gradstudies-pos
• For accountability, students must obtain
  signatures of chair and committee members before
  the Department can officially approve.

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Choosing a Committee

• The thesis/dissertation committee consists of
  three members on the graduate faculty, ordinarily
  specialists in the area of the students project.
  Once the chair is selected, the student should
  confer with that person about other suitable
  members.
• Students are guided by faculty mentors who advise
  them through their degree program. Students
  should identify their advisors early in their
  graduate career and look to them for guidance in
  their work.
• Petitioning to have committee members from
  outside the department's graduate faculty will be
  handled by the department chair in consultation
  with the director of graduate studies.

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Coursework - doctoral

• PhD plans of study must have no more and no less
  than 84 hours, 12 being dissertation.
• Research (792) can be used to fulfill coursework
  hours when applicable and in consultation with
  the committee chair.
• A student with a previously awarded masters
  degree can apply it to the iPOS for a blanket 30
  hours. The student must then list 54 hours at
  ASU.
• The dissertation chair should review the
  students coursework before signing to make sure
  all requirements have been met.
• If the student is meeting the language
  requirement in another way and not taking the
  exam, be sure the language requirement is waived
  on the iPOS otherwise, you will be required to
  take the language exam.

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Coursework masters

• MA and MTESOL Plans of Study must contain 30
  hours.
• The committee chair should review the students
  coursework before signing to make sure all
  requirements have been met.
• If the student is meeting the language
  requirement in another way and not taking the
  exam, be sure the language requirement is waived
  on the iPOS otherwise, you will be required to
  take the language exam.

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Transfer Coursework

• Twelve hours of coursework from another
  institution, not applied to a previous degree,
  may be used toward the PhD Plan of Study.
• Six hours of coursework from another institution,
  not applied to a previous degree, maybe used
  toward the MA or MTESOL Plan of Study.
• The Graduate College must have official
  transcripts from the institution where transfer
  classes were taken.
• Nine hours of non-degree coursework can be
  applied to the MA or MTESOL Plan of Study
  (includes transfer work).
• A grade of B or better is required for all
  transfer and non degree work applied to a Plan of
  Study.

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Thesis/Dissertation

• The master's thesis and doctoral dissertation
  must be based on original and independent
  research/creative activity conducted by the
  student, under the guidance of the graduate
  supervisory committee.
• The thesis is an introduction to scholarly
  writing and is intended to create an
  understanding of theory and methods applicable to
  one's field.
• The dissertation should demonstrate the
  candidate's mastery of research and scholarly
  methodologies, theory, and tools of the
  discipline.
• Both the thesis and dissertation should
  demonstrate the candidate's ability to address a
  major intellectual problem and to propose
  meaningful questions and hypotheses, as well as
  utilize the methods with which to study the
  proposed research question(s) and related
  hypotheses, and draw conclusions.

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Beginning Spring 2010 Non-thesis option for
MA and MTESOL Capstone Experience

• MA 27 hours of coursework and 3 credit capstone
  (ENG 597)
• MTESOL 27 hours of coursework and 3 credit
  capstone (LIN 597)
• The capstone experience for both programs will
  give students a choice of completing a research
  paper, a curriculum design, or a professional
  portfolio as their final project.

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Graduate Student Advising

• Beth Tobin, director of graduate studies and
  director of Ph.D. literature (LL 307B)
• Contact sheila_at_asu.edu for an appointment.
• Keith Miller, co-director, Ph.D. Rhetoric,
  Composition, and Linguistics (LL 210C)
• Elly van Gelderen co-director, Ph.D. Rhetoric,
  Composition, and Linguistics and MA linguistics
  (LL 226C)
• Roy Major, director, MTESOL (LL 313C)
• Taylor Corse, director, M.A. literature (LL
  214C)
• Peter Goggin, director, M.A. rhetoric and
  composition (LL 308B)
• Claudia Sadowski-Smith, director, M.A.
  comparative literature (LL 308A)
• Sheila Luna, Graduate Coordinator, LL 543B
• http//english.clas.asu.edu/graduate_advising

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Questions?

• HAVE A GREAT SEMESTER!