AYP for GSIS

1
Understanding Adequate Yearly Progress
(AYP) Georgia Student Information System User
Group Conference February 12, 2008
2
Georgias AYP Determination Steps
3
Annual Measurable Objectives
4
Annual Measurable Objectives
Attendance Rate

• Criteria
• Schools or systems with 15 or less of students
  absent more than 15 days or show progress over
  the previous year will meet the Second Indicator.
  To show progress for attendance a school or LEA
  must reduce the percentage of students absent
  more than 15 days from the previous year.
• Calculation
• Attendance rate is calculated by dividing the
  number of students in AYP grade levels who were
  absent more than 15 days by the total number of
  students in AYP grade levels.

5
Annual Measurable Objectives
Graduation Rate
Note Please refer to the 2006-2007 Consolidated
State Application Accountability Workbook for
additional details, including the minimum
thresholds required to meet Second Look criteria.
6
What is the definition of a dropout?
Students are counted as dropouts if they leave
school for the following reasons

• Marriage
• Expelled
• Financial hardship / job
• Low grades / school failure
• Military

• Pregnant / parent
• Removed for lack of attendance
• Serious illness / accident
• Unknown

• Incarcerated / under jurisdiction of juvenile
  or criminal justice authority
• Adult education / postsecondary (e.g., pursuit
  of GED)

A withdrawal code of I means that the
student is incarcerated and is no longer
receiving public educational services. If the
student is withdrawn and under the jurisdiction
of the Department of Juvenile Justice and is
pursuing a diploma, the withdrawal code T for
transfer should be used and the student is not
considered a dropout.
Reminder Student data is collected through the
Student Record data collection from approximately
mid-January through mid-June each year.
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Georgias Graduation Rate Calculation
Since 2002, Georgia has been calculating its high
school graduation rate using an NCES proxy
formula one of the three federally allowed high
school graduation rate formulas since the
enactment of the No Child Left Behind Act of
2001.

• Georgias Graduation Rate Standard Schools and
  districts must be at or above a
• 70 Graduation Rate (2008) or meet requirements
  using Second Looks (2007 and later).
• Current Graduation Rate Calculation
• Numerator of students who graduate with
  regular diplomas
• Denominator of dropouts in 9th, 10th, 11th,
  12th from appropriate years graduates
  other completers
• Georgias Graduation Rate 2002 61.8
  2005 69.4
• 2003 63.3 2006 70.8
• 2004 65.4 2007 72.3 (as of 9/23)

Quick Tip - Graduation Rate Calculator available
on Accountability Website
8
Graduation Rate Amendment

• Schools can achieve the graduation rate standard
  in one of three ways
• Step 1 Did the Graduation Rate meet the
  Absolute Bar? If yes, Graduation Rate
  requirement was met. If no, proceed to Step 2.
• Step 2 Apply the first Second Look Multi-Year
  Average (three years).
• ( of 2008 Regular Graduates of 2007 Regular
  Graduates of 2006 Regular Graduates) / (2008
  Graduation Class Size 2007 Graduation Class
  Size 2006 Graduation Class Size).
  (200194180)/(375359329) 54
• Did the averaged Graduation Rate meet the
  Absolute Bar? If yes, Graduation Rate
  requirement was met. If no, proceed to Step 3.

9

• Graduation Rate Amendment Continued
• Step 3 Apply the Safe Harbor-like Second Look
  10 Progress (prior year Graduation Rate must
  meet a minimum threshold (50 for 2007)).
• Did the current Graduation Rate increase by at
  least 10 from the prior years Graduation rate?
• 2007 Graduation Rate 63.4
• 2008 Safe Harbor Like Target 2007 Graduation
  Rate (2007 Graduation Rate .10) 63.4
  (63.4 .10) 69.7
• 2008 Graduation Rate 65.8
• If yes, Graduation Rate requirement was met. If
  no, Graduation rate requirement was not met.

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What can schools/districts do to ensure student
data is reported accurately? 1.Verify that
withdrawal information (withdrawal date and
withdrawal reason code) is correct for each
student. 2.Update withdrawal information
appropriately when transcript requests are
received. 3.Verify Graduation Class Size data
within the MyGaDOE Portal during the AYP Data
Verification period (May through June). 4.Report
Summer Graduate information to the GaDOE during
the month of August (District). 5.Any questions
should be referred to the appropriate GaDOE
Accountability Specialist.
11
Future Plans - National Governors Association
(NGA) Compact
The governors agreed to calculate graduation
rates by dividing the number of on-time graduates
in a given year by the number of first-time
entering ninth graders four years earlier.
Under the compact, graduates are those students
who receive a regular high school diploma. The
denominator can be adjusted for transfers in and
out of the system. The governors also agreed to
develop data systems to track individual students
with a longitudinal student unit record data
system. When in place, this system will allow
states to have even more accurate records of what
is happening to students.
12
Quick Statistics About AYP

• In 2007, of the 2,100 Georgia public schools,
• 1,726 (or 82.2) Made AYP
• 374 (or 17.8) Did Not Make AYP
• Due to Test Participation lt 1
• Due to Academic Performance 16
• Due to Second Indicator 5.7

13
Fast Facts

• Students with Disabilities (SWD) SWD who receive
  Special Education Services at any time during the
  school year are included in the SWD group for AYP
  purposes.
• GAA Information - http//www.doe.k12.ga.us/ci_test
  ing.aspx
• Science and AYP NCLB requires that states
  develop academic content standards in science by
  2005-06 and aligned assessments based on those
  standards by 2007-08. The science assessments
  must be administered at least once in each of
  three grade spans 3-5, 6-9, and 10-12. We are
  required to have Science assessments for the
  07-08 school year but it is unclear whether they
  will become part of AYP or not.
• (NCLB Act section 1111 (K)

14
2007-2008 Proposed Amendments for the 2007-2008
AYP Workbook

• Georgia requests an amendment for
  accountability purposes that stipulates the SWD
  subgroup will consist of students reported
  as SWD from the Fall FTE count day through the
  spring testing window.
• 2. Georgia requests an amendment to include the
  Special Education Diploma as a regular diploma
  for AYP purposes. The Special Education Diploma
  is awarded to students whose Individual Education
  Plan (IEP) team has determined the Special
  Education Diploma as the appropriate diploma
  based on high expectations and the unique needs
  of the student and his or her disability.
• 3. As the State did in 2005-2006, Georgia
  requests to equate the Quality core curriculum
  (QCC) to the Georgia Performance Standards (GPS)
  assessment results in grades and subjects where
  appropriate, using an Equipercentile based
  statistical adjustment for multi-year averaging,
  safe harbor, and second indicator calculations.
• For the 2007-2008 school year, Georgia is again
  requesting interim federal flexibility for the
  Students with Disabilities (SWD) subgroup so that
  schools and systems that fail to make AYP based
  solely on the performance of their SWD subgroup,
  will receive a mathematical adjustment (a proxy
  percent) to their AMOs.
• 2-8-08

DRAFT
15
2007-2008 Proposed Amendments for the 2007-2008
AYP Workbook
5. Georgia requests an amendment to adjust the
AMOs for math in grades 3-8 for 2008 and 2009.
If approved, the 2008 AMO would be changed from
66.7 to 60.0 2009 AMO would be changed from 66.7
to 63.0 6. Georgia requests an amendment to
create a second look for the ELL subgroup. 7.
Georgia requests an amendment to use course
completion rates and end of course tests results
in place of graduation rate as the second
indicator for Georgias alternative high
schools. 8. Georgia requests an amendment to
count summer retest scores toward AMOs for
official AYP determinations beginning in school
year 2008-2009. 2-8-08
DRAFT
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Data Best Practices
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Timeline for Adequate Yearly Progress (AYP)

• January Student Record opened
• Mid May Assessment Processing and AYP Report
  applications available
• End of June AYP Report Certification Deadline
• June through July Appeal Submission Window
• August Summer Graduate Data Collection

AYP is an All Year Process
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Data Sources

• Student Data
• Demographic and Enrollment
• Assessment Processing (Matching)
• Links assessment data (test scores) with student
  data

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Student Data / Assessment Processing / AYP Data
Flow
One-time load of Assessment Data (GHSGT, GAA,
CRCT)
District Uploads/Enters student data
Information is fed into Assessment Processing
Application
Information is loaded into AYP Reports during the
nightly refresh
District matches records the were not
automatically matched on System ID, School ID and
Student ID and enters First Year in US
School/Medical Emergency data
DOE Activities
On-going until student data/Assessment Data is
signed-off
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Assessment Processing

• The Assessment Processing application allows
  users to match and enter assessment data to
  student data.
• Components of the Assessment Processing
  application include the ability to
• Match Criterion Referenced Competency Test
  (CRCT), Georgia High School Graduation Test
  (GHSGT), Eighth Grade Writing Assessment (EGWA),
  ACCESS and Georgia Alternate Assessment (GAA)
  records to student data.
• Code a student as having a medical emergency.
• Code a student as a First Year in U.S. School
  student.
• Review summary and detailed reports on a district
  and school level.

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Assessment Processing

• Coding a Student as a Medical Emergency
• Should only be used for students who experienced
  a significant Medical Emergency and could not
  participate in testing. Contact your GaDOE
  Accountability Specialist with any questions.
• A student who is coded as having a Medical
  Emergency will be removed from the number of
  students enrolled during the state test window,
  i.e. the denominator in the test participation
  calculation.
• Districts and schools must keep documentation of
  the Medical Emergency.

22
Adequate Yearly Progress Reports

• The Adequate Yearly Progress (AYP) Report
  application will assist Districts and Schools
  with understanding their AYP status prior to the
  finalization of student data, so that data can be
  verified and corrected, if needed. The reports
  contain
• Three years of Test Participation results
• Current years Academic Performance results
• Two years of Second Indicator results
• Districts can drill through the reports to
  review the student level data that is included in
  each of the measurements to determine if data
  correction is required. Excel downloads of
  assessment and graduation class data are also
  available. Note These elements are only
  available within the MyGaDOE portal they are
  not included in the public release.

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Adequate Yearly Progress Reports Tips and Tricks

• Data Verification
• The following student demographic elements should
  be reviewed for all students
• Student Grade Level
• Gender
• Race
• Economically Disadvantaged (ED) Status
• Student With Disability (SWD) Status
• English Language Learner (ELL/LEP)
• Migrant
• Days Absent (excused unexcused)
• Days Present
• Latest Withdrawal Date
• Latest Withdrawal Reason Code

Students who are eligible for Free or Reduced
Priced Meal. Students who are coded as
receiving special education services at anytime
during the school year. Students who are
identified as ELL/LEP or have exited the program
and are being monitored for two years.
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Support Resources

• Georgia Dept of Education - www.gadoe.org
• Consolidated State Accountability Application
  Workbook
• http//www.doe.k12.ga.us/ayp2007.aspx
• My GaDOE Portal Documents
• AYP User Guide
• AYP Quick Reference
• Assessment Processing User Guide
• Summer Graduates User Guide
• GaDOE Accountability Division http//www.gadoe.org
  /sia_account.aspx
• U.S. Dept of Education www.ed.gov

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Accountability Team Office of Standards,
Instruction and Assessment Georgia Department of
Education205 Jesse Hill Jr. Drive, 1966 Twin
Towers EastAtlanta, GA 30334 Website
http//www.doe.k12.ga.us/sia_account.aspx
Joanne Leonard, Ed.S. Director of
Accountability [phone] /
jleonard_at_doe.k12.ga.us Nancy Haight -
Accountability Specialist [phone] /
nhaight_at_doe.k12.ga.us Cowen Harter, Ed. S. -
Accountability Specialist (404) 463. 1168 /
charter_at_doe.k12.ga.us Donna Kelly, Ed. S.
Accountability Specialist (404) 463. 1175 /
dkelly_at_doe.k12.ga.us Joanna Vahlsing, PMP
Statistics Coordinator [phone] /
jvahlsin_at_doe.k12.ga.us