Enumerators Briefing

1
Enumerators Briefing

• Alfred Camilleri
• Census Officer
• Herald Bonnici
• Chief Co-ordinator

2
What is the census?

• The census is carried out every 10 years and
  provides an official measure of the number and
  characteristics of people living in Malta. It
  also takes stock of the housing stock

3
Participation

• Everyone is required to provide the requested
  information. Participation is obligatory in terms
  of the Census Act, 1948
• You are obliged to keep all information
  confidential

4
Confidentiality

• You are bound by the oath of confidentiality.
  This means that you cannot, under no
  circumstances, pass any information which you
  collected, or became aware of, during the census
  to any person, except in the course of your
  duties relating to the census

5
Communications campaign

• The NSO has carried out an extensive
  communications campaign which created awareness
  among the general public
• The census was featured extensively by all media,
  including TV, radio, newspapers, etc.

6
Structure
Around 1,250 persons are involved in the census
process
7
Census process
Mailing
Questionnaires collected and checked by
Enumerators
Questionnaires transferred to Supervisors
Supervisor verifies no of questionnaires and cont
forms received
Supervisor checks questionnaires and cont forms
Supervisor tags persons and housing units with
registers
8
Census process
Questionnaires collected by Area Supervisors
Area Supervisors verify no of questionnaires and
forms
Questionnaires transferred to Census Office
Census Office verifies no of questionnaires and
forms received
Supervisor form entered by Census Office
Key variables entered by Data Processors
Sample of questionnaires checked
9
Census process
Sample of households contacted to verify
information
Reports generated to monitor enumeration
Questionnaires stored (995 EAs)
After census vacant, non-contact and refusals
entered
Follow-up
Data entry
Verification
10
Census process
Coding
Data editing
Analysis
Dissemination of results
11
Enumeration areas

• Malta is divided into 6 districts, each district
  is composed of a number of localities. Each
  locality is divided into a number of supervision
  areas (88). Supervision areas in turn are divided
  into 995 enumeration areas (EA)
• Each enumeration area consists of a number of
  streets, or parts of, within a locality
• All of the country will be covered

12
Districts
1 District Manager, 8 supervisors, 102
enumerators
5 District Managers, 4 Area Supervisors, 80
supervisors, 893 enumerators
13
Sample Enumeration Area
14
Mailing

• The questionnaire is being sent by postal mail
  in the beginning of November 2005
• The questionnaire is being mailed to 152,000
  housing units. Additionally an English copy was
  also mailed to around 8,000 households containing
  a foreign national bearing a Maltese ID card (no
  reference no contained)
• In line with our environment-friendly policy the
  Maltese language questionnaire is being sent.
  However an English version is also available

15
Collection of questionnaires

• Field-work is between Monday 21 November and
  Sunday 11 December 2005
• Monday - Friday 4.00pm 8.00pm
• Saturday Sunday 9.00am 1.00pm
• Supervisors will be present in a select number of
  schools between
• Monday Friday 3.30pm 8.00pm
• Saturday Sunday 8.00am 1.00pm
• No-one, except Census staff, can call at schools
• Only persons wearing the official census card
  will be granted access to schools

16
Duties

• You are to enumerate all Maltese residents
  (residing in private households) and private
  dwellings (both occupied and vacant) within your
  enumeration area
• You are to collect completed questionnaires and
  check the information which has been provided
• You are to assist or fill in a questionnaire for
  households which have not filled in the
  questionnaire

17
Duties

• A census questionnaire is to be completed for
  every private household where at least Maltese
  resident person resides. The questionnaire
  contains a personal and a dwelling section. Do
  not complete a questionnaire for vacant dwellings
• Additionally you have been provided forms to
  record vacant dwellings, households where no
  contact was made during the census period,
  households which refuse to provide the
  information, etc.

18
Duties

• It is extremely important to enumerate all
  Maltese residents living in private households
  and private dwellings within your enumeration
  area
• You will regularly inform your Supervisor about
  the progress of your enumeration and hand him/her
  any completed questionnaires. Enumeration must be
  completed by 11 December 2005

19
Boundaries

• You are to become acquainted with your
  enumeration area before commencing field-work
• Pay particular attention to either new streets
  which are not contained on your map, and
  dwellings adjoining other enumeration areas, to
  ensure that they are enumerated
• Report to your Supervisor any particular
  difficulties

20
Coverage

• The maps are comprehensive, however sometimes
  there might be some variances, eg. new streets,
  etc. In case of difficulty or in case you think
  that a particular street, alley, etc. will not be
  enumerated refer back to your Supervisor. S/he
  will liaise with the Census Office and assign a
  temporary street name
• The label on the questionnaire might show that a
  dwelling is located for example in Hamrun when in
  actual fact the dwelling is situated in St
  Venera. In such cases always enumerate all
  dwellings in your enumeration area, even if
  another locality is printed on the label

21
Release from duties

• You can only be released from your duties if
  formal release has been provided by the Census
  Officer. Requests are to be addressed to
• The Census Officer
• (attention Chief Co-ordinator)
• Census Office
• National Statistics Office
• Valletta CMR 02
• E-mail census2005_at_gov.mt
• A valid reason must be provided

22
Dealing with the public

• Be sensitive to people and understandable. Record
  information as given by persons, eg. a person
  with a physical impairment states that s/he is
  not disabled, etc., and do not dispute
• When giving appointments, eg. in case you have
  not been able to make contact with a household,
  waiting time should be limited to a maximum of 2
  hours
• Wear your census identity card at all times

23
Refusal

• Everyone is required to provide the requested
  information
• When facing a difficult situation you must first
  try to convince persons yourself and explain the
  purpose of the census. If a situation remains
  unresolved you are to take record and fill in the
  appropriate form which you are to pass to your
  Supervisor the next day

24
Accompanying, canvassing and soliciting

• You should never be accompanied by anyone else
  during field-work, except by a Supervisor,
  District Manager, or member from the Census
  Office
• You cannot combine your duties as enumerator with
  any other work. You will not collect, or seek to
  collect any information that is not related to
  the census
• Canvassing and soliciting are prohibited

25
Identification

• You are to wear the census identity card around
  your neck during field-work. The card must be
  visible
• In case the card is lost you are to notify the
  Census Office immediately
• The card must be handed to your Supervisor when
  you conclude field-work, by not later than 11
  December 2005

26
Support

• Freephone 300
• E-mail census2005_at_gov.mt
• www.census2005.gov.mt

27
Dress code

• You must dress appropriately. No transparent
  clothing or inappropriate clothing is allowed
• Men cannot wear earrings

28
Payment

• Payment will be affected upon the successful
  completion of your duties

29
Material which will be handed

• Enumeration map
• List of streets
• Contact details of Supervisor
• Manual
• Census questionnaires (Maltese and English)
• Continuation forms (Maltese and English)
• Identity card
• Forms log, vacant, no contact, refusal, etc.
• Folder
• Stationery

30
Allocation of enumeration areas

• Each enumeration area contains an average of 130
  private households, plus vacant dwellings
• A supervision area, consists of an average of 12
  enumeration areas, is assigned to a supervisor
• We will try to allocate an enumeration area which
  is situated in a locality which is as close as
  possible to where you reside
• Around mid-November you will be asked to attend
  one further meeting. You will be provided with a
  map detailing your enumeration area and you will
  meet your Supervisor. Enumeration can start not
  earlier than 21 November 2005

31
Manual

• Contains set of instructions
• Contains definitions
• Contains a copy of the questionnaire,
  continuation form and forms
• Refer to the manual in case of difficulty
• You are expected to familiarise yourself with the
  manual

32
Definitions

• Usual place of residence Place of usual
  residence is the geographic place where the
  enumerated person usually resides, this may be
  the same as, or different from, the place where
  s/he actually is at the time of the Census or it
  may be his/her legal residence. A persons usual
  residence should be that at which s/he spends
  most of his/her daily night-rest
• A persons usual place of residence might be
  different than the address shown on his/her
  Identity Card
• Maltese resident A person who has been living
  in Malta for at least 12 months (as on 27
  November 2005). Residence is independent of
  nationality

33
Definitions

• Maltese residents
• Include
• Maltese nationals who are permanent residents in
  Malta
• Foreign nationals and returned migrants who have
  taken up residence here and have now been living
  in Malta for a period of at least one year (as on
  27 November)
• Maltese residents who are temporary away from
  Malta (for a period of less than 12 months), eg.
  on holiday, etc.
• Persons who normally reside in Malta and are
  studying or undergoing treatment abroad
• Military, naval and diplomatic personnel located
  abroad
• Refugees
• Exclude
• Emigrants
• Persons who are living abroad for a period of at
  least 12 months and who do not satisfy the
  criteria above
• Foreign military, naval and diplomatic personnel
  temporarily located in Malta
• Asylum seekers
• Civilian aliens

34
Definitions

• Long-term international migrant is a person who
  moves to a country other than that of his or her
  usual residence for a period of at least 12
  months, so effectively that country of
  destination becomes his/her new country of
  residence

35
Definitions

• Household consists of private and institutional
  households
• Private household consists of either
• One person who lives alone or who occupies, as
  a lodger, a separate room or rooms of a housing
  unit but does not join with any of the other
  occupants of the housing unit to form part of a
  multi-person household

36
Definitions

• .Multi-person household, i.e. a group of 2 or
  more persons, who combine to occupy the whole
  part of a housing unit and to provide themselves
  with food and possibly other essentials for
  living. Members of the group may pool their
  incomes to a greater or lesser extent

37
Definitions

• Institutional household refers to persons whose
  need for shelter and subsistence are being
  provided by an institution. An institution is
  understood as a legal body for the purpose of
  long-term inhabitation and provision of
  institutionalised care given to a group of
  persons. The institutions accommodation is by
  nature of its structure intended as a long-term
  accommodation for an institutional household.
• Examples dormitories of educational
  institutions, hospitals, convalescence
  establishments, establishments for the disabled,
  psychiatric institutions, homes for the elderly,
  nursing homes, welfare institutions such as
  orphanages, hotels, motels, tourist homes,
  military installations, correctional and penal
  institutions, religious institutions, boarding
  houses and work dormitories.

38
Definitions

• Household members
• Include
• Persons who satisfy the criteria of Maltese
  residents
• Babies who were born up till 27 November 2005,
  even if they are still at hospital
• Deceased persons who were still alive on 27
  November 2005
• Exclude
• Persons who do not satisfy the criteria of
  Maltese residents
• Persons who have been inmates of a hospital, e.g.
  mental hospital, welfare institution, e.g. home
  for the elderly, prison, etc. who have been
  absent, or will be absent, for a period of at
  least 12 months

39
Definitions

• Reference person
• The husband or wife of a married couple living in
  the household
• or
• Either partner of a consensual union couple
  living in the household
• where there is no married couple present
• or
• The parent, where one parent lives with his/her
  children of any age
• or
• Where none of the above conditions apply, any
  adult member of the
• household may be selected

40
Definitions

• Citizenship
• Nationality means the legal affiliation of an
  individual of a sovereign state. Nationality is
  normally acquired by birth or descent or
  eventually by naturalisation or some other means.
• Refer to manual for further explanations.

41
Definitions

• Long-term disability
• A disability is any restriction or lack
  (resulting from impairment) of ability to perform
  an ability in the manner or within the range
  considered normal for a human being.
• Replies are based self-assessment and an
  Enumerator should not influence a persons reply.

42
Definitions

• Disabilities are classified as
• Impaired eyesight exclude if a person can see
  clearly with spectacles
• Impaired hearing exclude if a person can hear
  well with the aid of a hearing aid
• Physical impairment
• Intellectual impairment
• Mental health condition
• Other impairments
• Multiple impairments

43
Definitions

• Labour status
• Persons aged 15 years and over are classified
  into 3 groups employed, unemployed and inactive

44
Definitions

• Employed
• Includes
• Persons who were gainfully occupied for at least
  one hour between 21 November and 27 November 2005
  (reference week).
• Persons who were either employed on a full-time
  or part-time basis, for wage or salary, in cash
  or in kind.
• Persons who were absent from their job during the
  reference week but still have a formal attachment
  with it, e.g. vacation leave, sick leave, injury
  leave, maternity leave, were absent due to bad
  weather, etc.
• refer to manual for further explanations

45
Definitions

• Unemployed
• Refers to persons who are not working and who had
  
• been actively seeking work during the previous 4
  
• weeks before the interview. These persons must be
  
• able to start working in case work becomes
  available in
• the following 2 weeks after the interview.
• refer to manual for further explanations

46
Definitions

• Inactive
• Includes persons who are not either employed
• or unemployed. Normally this category includes
• students, pensioners, housewives, etc.
• refer to manual for further explanations

47
Definitions

• Living quarters
• These are defined as structurally separate and
  independent premises which are designed
• for permanent human habitation and are not used
  wholly for other purposes at the time of
• the census. Living quarters may be fixed or
  mobile and permanent or temporary.
• Living quarters are characterised by two
  essential features
• separateness, in that the person/s using them can
  separate themselves
• from other persons and make independent use of
  the quarters
• independence, in that a unit classified as living
  quarters should have direct access from the
  street or from a public or communal area. Hence
  the occupants can come in and go out of it
  without passing through anybody else's
  accommodation.
• Living quarters include main, summer and vacant
  dwellings establishments.

48
Definitions

• Type of dwelling
• House
• A house is a self-contained suite of rooms with
  one or more floors with a separate entrance
• accessible from the street. A house may be
• Terraced A house with two or more floors, with
  its own access at street level and with its own
  airspace and no underlying structures that are
  not part of the house itself. A terraced house is
  attached to other structures on both sides. This
  housing category includes a corner house at the
  end of a row of terraced houses.
• Semi-detached A house (including villa,
  bungalow, townhouse, converted farmhouse etc.),
  with its own airspace and no underlying
  structures that are not part of the house itself,
  that is attached to other structures on one side
  only. A house that is attached to another
  structure on one side and a drive-in on the other
  side is also considered as a semi-detached house.
• Fully-detached - A house (including villa,
  bungalow, townhouse, converted farmhouse etc.),
  with its own airspace and no underlying
  structures that are not part of the house itself,
  which is surrounded all round by a yard, drive-in
  or similar and does not touch any other structure.

49
Definitions

• Ground floor tenement having its own airspace
• A self-contained room or suite of rooms at ground
  level with a separate entrance accessible from
  the street and without an overlying habitation.
• Ground floor tenement without its own airspace
• A self-contained room or suite of rooms at ground
  level with a separate entrance accessible from
  the street and having an overlying habitation.
• Maisonette
• A self-contained room or suite of rooms with
  separate entrance accessible from the street and
  is either at ground level with overlying
  habitation or at first floor level with
  underlying habitation.
• A ground floor maisonette may be classified
  either as a ground floor tenement without its own
  airspace or as a maisonette.

50
Definitions

• Flat
• A self-contained room or suite of rooms with a
  separate entrance accessible from a common
  passage, landing or stairway. This category
  includes a penthouse.
• Other type
• Cellar A self-contained room or suite of rooms
  one metre or more below street level with
  separate entrance on street and other structures
  overlying.
• Other Includes places that are occupied at the
  time of the Census. The following would fall into
  this category barn, mill, rock shelter, cave,
  hut, cabin, trailer, shack.

51
Definitions

• State of repair
• This is subjective and refers to the whether the
  building is in need for repair
• and the kind of repair needed.
• In good state of repair
• Needs minor repairs Refers mostly to the
  regular maintenance of the building and its
  components, such as a cracked window or
  inoperative lock, or removing graffiti from the
  front wall and so forth.
• Needs moderate repairs Refers to correcting
  moderate defects such as large areas of broken
  plaster and stairways with no secure hand
  railing.
• Need serious repairs Refers to cases of serious
  structural defects of the building such as cracks
  and holes in the exterior walls and missing
  stairways.
• Dilapidated Refers to buildings that are beyond
  repair, that is with so many serious structural
  defects that it is deemed more appropriate to
  tear them down than to undertake repairs. This
  usually refers to buildings with only the frame
  left standing, without complete external walls
  and/or roof, windows, doors etc.

52
Definitions

• Emphyteusis
• Emphyteusis is a contract whereby one of the
  contracting parties grants to the other, in
  perpetuity or for time, a tenement for a stated
  yearly rent which the latter binds himself to pay
  to the former, either in money or in kind, as an
  acknowledgement of the tenure.

53
Definitions

• Room
• A room is defined as a space in a housing unit or
  in living quarters enclosed by walls
• reaching from the floor to the ceiling or roof
  covering, or at least to a height of 2 metres
• above the ground, of size large enough to hold a
  bed for an adult (4 square metres at
• least) and at least 2 metres high over the major
  areas of the ceiling.
• Include
• Kitchens, bedrooms, dining rooms, sitting rooms,
  study rooms, habitable cellar rooms
• Exclude
• Garages, kitchenettes, coridors, boxrooms,
  verandahs, washrooms, halls, bathrooms, rooms
  used for business purposes

54
Definitions

• Holiday dwelling
• A holiday dwelling is a dwelling which contains
• at least one room that is not used for business
• purposes. Dwellings which are rented out to
• other persons are not counted as summer
• dwellings.

55
Forms
56
Colour schemes

• White
• Original for Census Office (except Form 2 which
  is left in letter box)
• Yellow
• Copy for Supervisor
• Blue
• Copy for Enumerator
• Red
• Refusal form. To be sent to Census Office

57
Valletta
1 0 1
0 1
123456M
Charles Borg
x
001
1000001
Triq il-Kbira
21
28/11
Triq il-Kbira
002
x
1000002
22
28/11
Triq il-Kbira
003
23
28/11
01/12
1000003
05/12
x
1
HAND TO SUPERVISOR WHEN ENUMERATION IS
COMPLETE SUPERVISOR WILL SEND FORM TO CENSUS
OFFICE
58
Serial no and Reference No

• Reference no is unique for every address and is
  pre-printed on the label. Available also through
  the Supervisor
• Serial no is unique for every address and is
  assigned by the enumerator using Form 1. This is
  a sequential number within the enumeration area

59
(No Transcript)
60
SEND EACH TIME AN ENUMERATOR HANDS A BUNDLE
PLACE ON TOP OF BUNDLE FOR EACH ENUMERATOR AND
TIE BUNDLE
3 COPIES
61
PLACE ON TOP OF BUNDLE FOR EACH SUPERVISION AREA
AND TIE BUNDLE
2 COPIES
SEND EACH TIME YOU WILL SEND QUESTIONNAIRES
62
TO SEND TO CENSUS OFFICE IN CASE PROBLEM IS
SOLVED HAND TO DISTRICT MANAGER IN CASE PROBLEM
IS NOT SOLVED
63
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64
HAND TO SUPERVISOR WHEN ENUMERATION IS
COMPLETE SUPERVISOR WILL SEND FORM TO CENSUS
OFFICE
65
HAND TO SUPERVISOR WHEN ENUMERATION IS
COMPLETE SUPERVISOR WILL SEND FORM TO CENSUS
OFFICE
66
3 COPIES
COMPLETE WHEN ENUMERATION IS COMPLETE
67
Questionnaire
68
ENUMERATION AREA CODE
NO OF HOUSEHOLDS IN DWELLING
LOCALITY CODE
HOUSEHOLD NO
SERIAL NO Form 1
NO OF QUESTIONNAIRES FOR HOUSEHOLD
69
1000001 The Occupier 21, Triq il-Kbira Valletta
How many household members form part of this
household?
21888888
79888888
How many households are there in the dwelling?
How many questionnaires/continuation forms are
going to be completed for the household?
Charles Borg
123456 M
1 0 1
0 1
0 0 5
1
1
2
2
4
1
70
1000002 The Occupier 22, Triq il-Kbira Valletta
21888888
79888888
Charles Borg
123456 M
1 0 1
0 1
0 0 6
1
2
4
4
8
1
71
1000002
22
Triq il-Kbira
Valletta
21888888
79888888
Charles Borg
123456 M
1 0 1
0 1
0 0 6
4
4
2
1
1
2
8
72
1000003 The Occupier 23, Triq il-Kbira Valletta
21888888
79888888
Which household (in case there is more than one)
in the dwelling does this questionnaire refer to?
Charles Borg
123456 M
1 0 1
0 1
0 0 7
1
2
2
4
2
1
73
1000003
23
Triq il-Kbira
Valletta
21888888
79888888
Charles Borg
123456 M
1 0 1
0 1
0 0 7
1
1
-
1
2
2
74
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75
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76
Personal section
77
WRITE NAMES OF HOUSEHOLD MEMBERS HERE
SHADED BOXES INDICATE THE QUESTIONS TO GO TO
FILL A COLOUMN FOR EACH HOUSEHOLD MEMBER
78
MARY
PATRICIA
CHARLES
CASSAR BROWN
CASSAR
CASSAR
123456M
234567M
654321M
31 01 1965
08 11 1970
23 08 1995
x
x
x
1
0
23 08 1995
x
x
x
x
x
x
x
x
x
79
(No Transcript)
80
(No Transcript)
81
INDICATES APPLIES TO
82
(No Transcript)
83
(No Transcript)
84
PROVIDE AS MUCH DESCRIPTION AS POSSIBLE
85
Dwelling section
86
(No Transcript)
87
(No Transcript)
88
(No Transcript)
89
Questions