Windows File and Environment

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Chapter 2

• Windows File and Environment
• Ruth Watson

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Objectives (1of 2)

• Demonstrate how to create a directory structure
  using Windows
• Demonstrate how to navigate directory structures
  using Windows
• Explain the role of special folders
• Explain why files are different sizes
• Explain what a file attribute is
• Explain why a disk is formatted

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Objectives (2 of 2)

• Copy and move files
• Explain what a file version is
• Explain the difference between Save and Save As
• Demonstrate how to search for files and folders
• Explain file types and file associations

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Introduction

• File structure must be planned and organized
• Create folders to organize your files
• Use special folders to organize your files
• File size, type, and attributes are important for
  organization

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Important Terms to Understand

• Gigabyte
• Hierarchical
• Jpg
• Kilobyte
• Megabyte

• Bit
• Bmp
• Byte
• Directory
• Gif

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Organization

• Files System examples
• FAT
• FAT32
• NTFS
• File systems keep track of where your files are
  stored
• Folders allow us to organize our files

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My Documents

• Stores data files
• Helps keep you organized
• Gives quick access to your files
• My Desktop Icon on Desktop
• Could be a problem if computer is shared

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Desktop
Desktop Folder
All items on desktop
Path to folder
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Recycle Bin
Second Chance
Can be configured
Holds most deleted files
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Briefcase

• Originally designed to transfer files from PC to
  laptop computer and vice versa

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My Network Places
Keeps track of computers
Creates shortcuts
Access to Shares
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Send To
Right Click File/Folder
Sent To
Copy to new locations
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Start Menu
Customize Start menu
All Programs Right click
Start Menu
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Quick Launch
Right Click to Customize
Reorder Icons
Delete Icons
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Directory Structure

• Root is the topmost directory
• My Documents and Program Files created
  automatically by Windows
• Fall02 and Spring03 (including subfolders)
  created by user
• MSOffice and Internet Explorer created when
  programs were installed

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Using My Computer
Point and Click
View can be Customized
Shortcut to My Computer
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Saving Files in My Documents
Choose Location
Name File
Choose File Type
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Files
File/Folder name
File Size
File Type
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File Size
File size column
Word File size
Notepad file size
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File Attributes
Read, Hide, Archive
Show hidden files
Show/Hide extensions
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Removable Disks

• Floppy
• Zip
• CD
• Tape
• DVD

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Creating and Maintaining Files Folders

• Organization is the key
• Make Backups
• Move or Copy when necessary

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Copying and Moving
About to Replace!
Pay Attention!
Make Sure!
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Version Control

• Save As will allow a duplicate file as a
  different version
• For example
• Test.txt
• Test.doc
• Same contents, different versions

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Searching for Files and Folders
File/Folder to search for
Click here
Search Command
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Files Types and Associations
Text File
Word File
Graphics File
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File Types and Associations Examples
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File Types and Associations Continued
Files has no program associated
Must choose program to open file
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Summary

• Organizing files is key to navigation
• Develop a plan for your directory structure
• Think of your file structure as a very organized
  file cabinet
• Create backup copies of important work
• Determine if there is a need for different
  versions
• Pay attention to file associations

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Questions?