Moving New Mexico Forward

1
Moving New Mexico Forward

• Data quality for
• FY 05-06 and Beyond
• Presented by
• The ABE Data Tech Council
• of New Mexico

2
ABE Data Tech Council of New Mexico 2005-2006

• Lloyd Madrid DTC Chair
• Glenn Gomez DTC Member/ Past Chair 2004-2005
• Maxx Cassidy DTC Data Administrator (ex officio
  member)
• Gayle Torrez DTC member
• Aida Lopez DTC member
• Jeronimo Armijo DTC member
• Bill Heenan DTC advisory member
• Marco Hernandez DTC advisory member
• Donovan Sushlachee DTC advisory member

3
Data Monitoring for Program Improvement

• The Data Tech Council (DTC) is in the process of
  developing forms for the collection of student
  information intake, assessment recording, and
  exit.
• Programs will not be required to use these forms.
  However, if programs do not use the DTC
  developed forms, the language on their forms must
  be the same as the DTC forms. The Data Tech
  Council can help programs determine if they are
  in compliance.
• All New Mexico ABE programs will follow the same
  procedures for data entering, including contact
  hours that conform to NRS requirements.
• All programs will have staff job descriptions
  that outline their responsibility for data
  collection and data entry.

4
Planning and Implementing Program Improvement

• Stages of the Program Improvement Process
• Planning
• Implementing
• Evaluating
• Documenting lessons learned and making
  adjustments, as needed

5
NRS Awareness

• Each Data Tech should engage in at least two
  hours per month of reading in the NRS measures
  and methods manual.
• The Data Tech Council (DTC) and the Higher
  Education Department (H.E.D.) Data Administrator
  will keep Data Techs updated on NRS changes as
  they occur.

6
Program Improvement Recommendations

• Documented procedures and responsibilities will
  help to ensure data accuracy and completeness for
  programs.
• The State ABE office is working to develop
  policies and procedures to help ensure compliance
  with NRS guidelines.

7
Confidentiality, Data Security and Data Privacy

• ISP, Yahoo, or Hotmail accounts are not allowable
  to help maintain the confidentiality of our
  student population.
• By July 1, 2005 all program Data Techs will use
  an e-mail account address of their institutions
  domain.
• The H.E.D. Data Administrator will assist those
  who need help in making the changes.

8
What can we do to helpensure quality data?

• Create a manual for entering your data in case of
  an extended absence or loss of key data people.
• Create a Continuity of Operations (COOP) plan.
• Submit data on a timely basis.
• Our goal is to have accurate data with a
  relatively low margin of error.

9
How do we do this?

• The DTC will assist Data Techs by providing each
  program with procedures for
• Data Foundation and Structure
• Data Collection and Verification
• Data Analysis and Reporting
• Staff Development - encourage all programs to
  participate in professional development

10
Our Goals for FY 05-06

• Implement the practice of a Follow-Up Survey at
  each program leading to data matching in FY
  2006-2007.
• Establish a goal of data submission 2-3 days
  prior to the deadline.
• Create a process for endorsements of our Data
  Techs.
• Prepare all Data Techs for an audit of their
  program.

11
Moving from acceptable to superior quality data

• All Data Techs will be responsible for
  continuously checking for data errors after each
  update.
• All Data Techs will review data for errors,
  omissions, out-of-range values and inconsistent
  data.
• The H.E.D. Data Administrator will review program
  data at least semi-yearly to identify areas of
  strength and those needing improvement.

12
How do we move to superior quality data?

• It is highly recommended that all Data Techs
  enter information into their databases at least
  monthly. This includes new enrollment,
  assessments, and hours.
• The DTC will provide ongoing technical support to
  all programs to improve data quality for data
  matching and survey follow-up procedures as
  applicable.
• The DTC will assist Directors, not directly
  involved with data collection, in reviewing their
  program data for accuracy as requested.

13
Program Self-Reviews

• To be conducted by local program staff.
• Review indicators of program data quality in
  advance of a State monitoring visit.
• Results of a self-review can help guide the
  programs improvement process.

14
The purpose of theData Tech Council

• To promote accurate and timely NRS data
  collection and H.E.D. policies for program
  improvement.
• To advocate that accurate utilization of data is
  the key to improving program quality.
• To assist ABE personnel in understanding the
  value of data.
• To promote the use of data as a valuable tool,
  not a burden.

15
Creation of a Web Page forNM Data Techs

• The web page will include
• NRS Measures and Methods manual
• NMLESS (New Mexico Literacy Education Service
  System)
• NMLESS competencies and NMLESS manual
• Intake procedures for entering data in NMLESS
• Data quality guide for programs
• State policies and procedures
• New material as it becomes available

16
NM ABE Contacts

• Pam Etre-Perez  
• ABE State Director [phone]Michele
  Centrella   ABE Program Improvement Coordinator
  [phone]John Hemphill NMAEA President
• [phone]
• Nick Evangelista NMAEA Executive Director
• [phone]
• Donovan Shushlachee NMAEA President Elect
• [phone]