Pennsylvania Department of Education

1
Pennsylvania Department of Education
Pennsylvania Information Management System
(PIMS) SIS Vendor Webinar Training Session 3
2
Before we begin

• Please enter your company name and contact
  information in the messaging window
• Please open the eScholar Templates that were
  emailed to you

3
Webinar Guidelines

• Please do not raise hands during the content
  sections
• Ask all questions via the messaging tool
• Remember.messaging is never private
• Log back into Elluminate and resume the webinar
  if you get disconnected during this webinar or
  are having connection problems

4
Agenda

• Introductions Objectives
• Review templates for March Submission
• Voluntary Vendor Participation Program Update
• Calculating Graduation Rates in 2010
• PIMS Project Updates
• Future training sessions
• Questions and Answers

5
Templates Reviewed to Date

• Course
• Course Instructor
• Student Course Enrollment
• Student
• Student Snapshot
• School Enrollment
• Programs Fact
• Staff
• Staff Assignment
• Staff Snapshot
• Denotes March is first time template is
  collected

6
Course Template
Identifies attributes of Courses

• One record per LEA, Location, School Year, and
  Course Code
• Local Course ID used as the Unique Course Code
• Standardized Course ID (SCED Code) will be used
  as the Alternate Course Code
• Subject Area will be used for grouping and
  reporting purposes

7
Course Instructor Template
Associates Course/Section with Teacher(s)

• One record per LEA, Location, School Year, Course
  Code, Section Code and Teacher
• Professional Personnel ID (PPID) of Staff Member
• Can also record additional instructors

8
Student Course Enrollment Template
Associates Course/Section with Students

• One record per LEA, Location, School Year, Time
  Period, Student ID, Course Code, and Section
• Snapshot of which classes students were taking at
  a point in time

9
Voluntary Vendor Participation Program Overview

• Overview
• Vendor complete PIMS Voluntary Vendor
  Participation Form
• Vendor downloads PIMS User Manual
• Vendor creates the four template files intended
  for submission in October 2007 Student, Student
  Snapshot, Program Participation, and School
  Enrollment.
• Vendor submits the template files with test data
  to the PIMS help desk via email
  RA-PIMSHelp_at_state.pa.us
• PDE confirms all four template files meet the
  specifications
• PDE reports the testing outcome to the vendor
• PDE posts the vendors successful product(s) and
  version(s) on the PIMS website.
• Note Incomplete or unsuccessful attempts are
  not posted on the website.

10
Update on Calculating Graduation Rates in 2010

• PDE has committed to using the graduation rate
  calculation defined by the National Governors
  Association (NGA) by the end of the 2009-2010
  school year.
• This requires data to be collected on Grade 9
  students beginning in the 2006-2007 school year
• 2007-2008 Grade 9 students will be collected
  through PIMS. 
• It is necessary to develop an alternative
  solution to collecting information on 2006-2007
  Grade 9 students.

11
Preliminary Plan for Collecting Grad Rate Data

• Leverage the PIMS system for this Special
  Graduation Rate Data Request
• This request will involve modified versions of
  the Student, Student Snapshot, and School
  Enrollment Templates

12
PIMS Data Manager Pilot Update

• 15 LEAs are participating
• A Pilot Kick-off webinar was held on 7/11/07
• Weekly Conference Calls held beginning 7/17/07
• Data submission training held at PDE on 8/1/07
• Pilots will be submitting test data through
  9/1/07

13
PIMS Project Updates

• Metadata Application
• New / Updated Documents Currently Available
• New / Updated Documents To Be Available
• Version 1.2 of the PIMS Users Manual (Updated)
• Who Reports What (New)
• Who Reports Who (Updated)
• SIS Vendor Webinar Presentations (New)

14
Future SIS Vendor Training Sessions

• Session 4 (8/16/2007 _at_ 9 a.m.)
• Review of templates to be submitted in August
• Student Summary Attendance
• Day Calendar
• District Annual Facts
• Location Annual Facts

15
Project Resources

• Project website
• http//www.pde.state.pa.us/PIMS
• Contain resources such as PIMS Users Manual
• Check frequently for updates

16
PIMS Webinar QA

1
Please submit your question using the messaging
tool.
2
All answers, follow up questions and comments can
be made via microphones.