C40A Contractor Logistics Support PreSolicitation Conference

1
C-40A Contractor Logistics Support
Pre-Solicitation Conference

• CLS for Navy C-40A Aircraft
• N00019-09-R-0200

28 October 2008
2
Agenda

• 0830 0900 Government ONLY
• 0800 0915 Arrival / Sign-In
• 0915 0930 Introduction
• 0930 1030 Program Overview
• 1030 1045 Source Selection Process Program
  Description
• 1045 1100 Contract Structure
• 1100 1120 Lunch / Submit Questions (Use Forms
  Provided)
• 1200 1700 One on One Government/Contractor
  Meeting
• 1700 Adjournment

3
Purpose

• To ensure a common understanding of
• Governments requirements
• Proposal Instructions
• The C-40A Program and our CLS approach
• To gather questions and/or comments regarding the
  RFP

4
Disclaimer

• Todays remarks by Government officials
  involved in the C-40 CLS Industry Day should not
  be considered a guarantee of the Governments
  course of action in proceeding with the program.
  The information shared today reflects current
  Government intentions and is subject to change
  based on a variety of circumstances including
  internal and external comments. The formal
  solicitation, when issued, is the only document
  that should be relied upon in determining the
  Governments requirements.

5
Ground Rules

• Provide all questions in writing (use provided
  forms)
• Official answers to questions will be published
  on the NAVAIR web site
• Terms and Conditions will have adjudicating
  authority over anything discussed here that may
  be inconsistent with the RFP
• This brief will be posted on the web site
• No recording devices

6
Program Overview

• Opening Remarks
• Mr. Bill Fleming

7
Program Description

• Mr. Bill Fleming
• IPT Lead for Medium Lift Program

8
Program Description

• CLS for C-40A Aircraft
• Site Support
• Depot Support
• Other Support Services

9
Program Description

• Site Support
• Services to support organic line maintenance at
  primary operating sites
• Primary Operating Sites
• NAS JRB Ft Worth, TX
• NAS Jacksonville, FL
• NAS North Island, CA
• NAS Oceana, VA (proposed)
• NAS Whidbey Island, WA (proposed)

10
Program Description

• Site Support (cont)
• Anticipated Fleet Growth
• On Hand FY09 FY10 FY11 FY12 FY13 FY14
• 9 2 2 2 2 0 0
• Fleet growth does not reflect Congressional
  Plus-Ups
• New Primary Operating Sites
• NAS Oceana (FY09)
• NAS Whidbey Island (FY13)

11
Program Description

• Site Support (Cont)
• FAA Certifications
• Aircraft maintenance must be performed to 14 CFR
  121 standards or better
• Avionics systems and components must be installed
  and maintained in accordance with the OEM
  specification
• Repaired by a certified 14 CFR Part 145 Repair
  Facility or better

12
Program Description

• Site Support (cont)
• Inventory Management
• Support to include tracking and control of
  Government and Contractor Owned Inventory
• Temporary Assets
• Evidence of viability
• Replenishment of Government and Contractor Owned
  Inventory

13
Program Description

• Site Support (cont)
• Coordinate Component Repair and Overhaul of
  Government and Contractor Owned Inventory
• Provide consumables/expendables
• Engine Condition Monitoring

14
Program Description

• Depot Support
• Routine Depot Level Support
• C Checks
• Incorporation of Service Letters, Bulletins,
  Airworthiness Directives, etc.
• Navy Initiated Modification
• Drop-In Maintenance
• Scheduled/Unscheduled Maintenance
• Aircraft Modifications
• Emergency Drop-In Maintenance
• Crash Damage Repair
• Over and Above Work

15
Program Description

• Other Support Services as Required
• Contractor Field Teams
• Aircraft on Ground support worldwide
• Aircraft Modification Support
• Field Service Representatives

16

• Formal Source Selection Process Overview
• Mr. Jim Stanford

17
Source Selection Objectives

• Choose the contractor who provides the best value
  to the Navy, all factors considered

18
Evaluation Grading

• We use a Qualitative and NOT a Quantitative
  system
• Proposal Rating (Technical)
• Outstanding, Highly Satisfactory, Satisfactory,
  Marginal, Unsatisfactory
• Proposal Risk (Technical)
• Low, Medium, High
• Performance Risk (Past Performance and
  Experience)
• Very Low, Low, Moderate, High, Very High, Unknown
  (Past Performance Only)

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Technical - Proposal Rating Definitions -
Proposal significantly exceeds requirements in a
way that benefits the Government or meets
requirements and contains at least one
exceptional enhancing feature that benefits the
Government. Any weakness is minor.
Outstanding
Proposal exceeds requirements in a way that
benefits the Government or meets requirements and
contains enhancing features that benefit the
Government. Any weakness is minor.
Highly Sat.
Proposal meets requirements. Any weaknesses are
minor and will have little or no impact on
contract performance.
Satisfactory
Proposal contains weaknesses or minor
deficiencies that could have some impact if
accepted.
Marginal
Unsatisfactory
Proposal does not comply substantially with
requirements.
20
Technical - Proposal Risk Definitions -
Has little or no potential to cause disruption of
schedule, increase in cost, or degradation of
performance. Normal contractor effort will
probably be able to overcome difficulties.
Low
Can potentially cause some disruption of
schedule, increase in cost, or degradation of
performance. However, special contractor
emphasis will probably be able to overcome
difficulties.
Likely to cause significant serious disruption of
schedule, increase in cost, or degradation of
performance even with special contractor emphasis.
High
21
Past Performance and Experience - Performance
Risk Definitions -
Based on the offeror's experience or past
performance, essentially no doubt exists that the
offeror will successfully perform the required
effort
Very Low (VL)
Low (L)
Based on the offeror's experience or past
performance, little doubt exists that the offeror
will successfully perform the required effort.
Based on the offeror's experience or past
performance, some doubt exists that the offeror
will successfully perform the required effort.
Moderate (M)
Based on the offeror's experience or past
performance, substantial doubt exists that the
offeror will successfully perform the required
effort.
High (H)
Very High (VH)
Based on the offeror's experience or past
performance, extreme doubt exists that the
offeror will successfully perform the required
effort.
No past performance record identifiable. This
applies only to Past Performance
Unknown (U)
22
Evaluation Criteria Reminders

• Best Value
• Use of Non-Proposal Information
• Integrated Evaluation
• Un-Satisfactory Proposal Rating and/or High
  Proposal Risk may result in the entire proposal
  being found unacceptable and eliminated from the
  competition

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Disclaimer

• The following 8 slides are a summary of the first
  C-40 CLS Solicitation RFP N00019-R-04-0003
  released in January 2004. This is provided for
  informational purposes only and is an example of
  what the criteria and proposal instructions could
  potentially look like.
• The exact factors and associated criteria
  language will be approved by the SSA and released
  in the final RFP. Schedule permitting, factors
  and associated criteria language may be released
  prior to the final RFP

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RFP M Evaluation Factors C-40 CLS
N00019-R-04-0003
gt

gt
TECHNICAL (Rating Proposal Risk)
PAST PERFORMANCE (Performance Risk)
PRICE ()
EXPERIENCE (Performance Risk)
FOR INFORMATION ONLY
This slide is for information only and is from
the previous C-40 CLS RFP N00019-R-04-003.
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Past Performance Instructions

• For each recent relevant contract identified,
  provide
• Contract Data
• Past Performance and Systemic Improvement Info
• Relate Past Performance to RFP requirements and
  proposed approach
• Evaluation based on
• Proposal Information
• CPARS
• Customer Feedback through Questionaires
• Provide selected Past Performance info 3 weeks
  before proposals are due this facilitates the
  evaluation process

This slide is for information only and is from
the previous C-40 CLS RFP N00019-R-04-003.
26
Oral Presentations

• Oral Presentations Information shall consist of
  the Offerors
• Experience
• Technical Approach
• Technical Capabilities
• Sample Tasks Understanding the Governments
  requirements

This slide is for information only and is from
the previous C-40 CLS RFP N00019-R-04-003.
27
Oral Presentations

• Relevant Experience-
• Performing Supply and Depot Support
• Support Global Flight Operations
• Managing Subcontracts
• Coordinating with Government Programs and
  Contracting Teams
• Technical Approach
• Turn Around Time for Serial Controlled Items
• Temporary Asset Management
• Turn Around Time for Routine Depot Support

This slide is for information only and is from
the previous C-40 CLS RFP N00019-R-04-003.
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Oral Presentations

• Technical Approach (cont)
• Material / Supply Management
• Unscheduled Depot Maintenance
• Contractor Field Team Strategy
• Technical Capabilities
• Depot Facilities
• Depot Level Maintenance
• Strip and Paint
• Engine Overhaul
• Throughput Capability / Workload

This slide is for information only and is from
the previous C-40 CLS RFP N00019-R-04-003.
29
Oral Presentation

• Sample Tasks
• Reason for Sample Tasks Offerors understanding
  of the Governments requirements
• Sample Tasks scenarios shall be presented at the
  conclusion of the Offerors Oral Presentation
• Time constraints, total of two (2) hours to
  review, prepare and present answers to the Sample
  Tasks.

This slide is for information only and is from
the previous C-40 CLS RFP N00019-R-04-003.
30
Oral Presentation

• Guidelines
• Submit Oral Presentation Material by date/time
  specified on SF33
• Provide revisions to presentation material at
  commencement of Offerors Oral Presentation
• 2 Hour time limit restriction (excluding Question
  and Answer sessions, breaks, and/or lunch, if
  applicable)
• Oral Presentations must be made by personnel who
  will be directly involved with, and responsible
  for, the work to be performed

This slide is for information only and is from
the previous C-40 CLS RFP N00019-R-04-003.
31
Written Proposals

• Quality Assurance
• Includes QA Site Visit
• Small Business Concern Subcontracting Strategy
• If offeror is a large business, provide a Small
  Business Subcontracting Plan
• Price
• Evaluate Price Is it Reasonable and Realistic
• Consistent with Technical Approach Does the
  price reflect the proposed approach and reflect a
  clear understanding of the solicitation
  requirements (Completeness)

This slide is for information only and is from
the previous C-40 CLS RFP N00019-R-04-003.
32
Proposal Preparation Guidance

• Demonstrate the offeror has a thorough
  understanding of requirements and inherent risks
  and is able to devote resources to meet the
  requirements and has a valid and practical
  solution for all requirements
• Support your statements with facts, analysis and
  substantiating data to illustrate that your
  approach is realistic and reasonable
• Provide clear and concise descriptions /
  justifications.
• Understanding the evaluation criteria will help
  you know where to place emphasis in your proposal

33
Proposal Preparation Guidance

• Typical Proposal Shortfalls
• Not being responsive to RFP instructions
• Information not provided as requested
• Information provided does not support claims
• Deviation requests
• H-Clauses
• Spec (except where tailoring is permitted)
• Deficiencies - may preclude award
• Information provided does not support claims of
  compliance
• Proposal is non-compliant to the requirements

34
Proposal Preparation Considerations

• Evaluation Criteria, Proposal Instructions, and
  proposal should track
• Can an evaluator quickly find what he/she needs?
• Is it clear?
• Is it well organized?
• Drawings and diagrams complement narrative, but
  don't replace it
• Substantiate, do not simply make claims
• Making statements such as "we understand, we are
  committed, we are capable, our experience
  ensures, we comply
• Show how experience is applied, results and
  benefits, prove the level of capability, and
  provide the basis and substantiating data
• Give us a reason to believe you

35
Summary

• Looking for the best value package
• Objective is to make the process mutually
  beneficial
• You provide the best possible proposal
• We have better proposals to choose from

36

• Contract Overview
• Mr. Steve Facini

37
Contract Overview

• Proposal Submission
• Submit and sign fully-executed RFP
• Complete Sections B (prices) through K
• Include Small Business Plan, if applicable
• Submit proposals in accordance with Section L and
  Section L Attachments (1) through (3) of the RFP
• Release of final RFP early January 09
• Turn-around of 60-90 days
• Award early September 09

38
Contract Overview

• Contract Structure
• Transition / Phase-In and Phase-Out
• Site Support (Currently 3 sites)
• Site Activation (Stand-Up of 2 additional Sites)
• Site Relocation / Termination (Option)
• Field Service Representatives (FSRs) - At Least
  One per site
• Repair / Overhaul / Replacement of Government
  Owned Inventory
• Repair / Overhaul / Replacement of Contractor
  Owned Inventory
• Other Vender Items
• Temporary Assets

39
Contract Overview

• Contract Structure (cont)
• Scheduled Depot Maintenance
• Aircraft Stripping and Painting (Stand Alone)
• Depot Over and Above Effort
• Functional Check Flight (Stand Alone)
• Drop-In-Maintenance Contractor Field Team
• Aircraft Weight and Balance (Stand Alone)
• Fuel
• Government Owned Peculiar Support Equipment (PSE)
• Contract Data Requirements List

40
Contract Overview

• Prerequisites
• Pass/Fail Assessment
• If the proposal does not met prerequisites, it
  will be deemed unacceptable and eliminated from
  competition
• Offeror and its subcontractors MUST meet
  prerequisites
• FAR 14 CFR Parts 121 and 145 Certifications
• OEM Licensing Agreement NLT 1 November 09

41

• Please provide any additional questions
• on forms provided

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http//foia.navair.navy.mil/rroom.html

• Contract Number
• N00019-04-R-0003