On Line Help and File Management

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On Line Help andFile Management

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Using Online Help with Windows

• Find out how to perform specific tasks
• Online Help takes the place of a manual

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Starting Online Help

• Start Help from the Windows Start menu or an
  application program

Online Help in Windows XP
Online Help in Word 2003
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Help in Application Programs

• Use F1 to start online help in most application
  programs
• Office 2003 features a question box to type in
  keywords or questions in plain English

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Search Methods

• In Windows you have more than one way to find the
  help you need
• Contents MethodNavigate through categories of
  help topics
• Index MethodSearch the headings of help items
  that contain one or more keywords
• Search MethodSearch the text of help items that
  contain one or more keywords

• Computer Concepts

The names of Help methods on your version of
Windows may differ slightly.
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Files

• All information used by or created in a computer
  can be stored on a permanent storage device.
• Each piece of related stored information is
  called a file.
• It can be a document typed in a word processor, a
  software program, or a picture drawn with a
  drawing program. Each file is given a name for
  identification purposes, called a filename.

Naming Files - There are specific rules that must
be followed when naming files depending on the
operating system being used.
For Windows 98 and newer the basic rules are.

• Filename length
• Up to 255 characters (including path name)
• Characters allowed in filenames
• Numbers, spaces, periods, commas, semicolons,
  dashes, and parentheses
• Characters not allowed in filenames
• \ / ? " lt gt

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File Organization

• Windows helps you store and manage your user
  files on various disk drives

• Windows stores files in a flexible hierarchy with
  three basic levels

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The My Computer Window (Win XP)
Menu bar
Toolbar
Addressbar
Shortcuts to useful tasks and places
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Folders

• Folders are electronic locations to store groups
  of related files
• Windows XP automatically creates a My Documents
  folder

Creating Folders

• Create new folders whenever at any time
• Create new folders to build your own file system
• Folders can be created anywhere, including under
  the My Documents folder

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The Folders Hierarchy

• Folders appear under the disk drive in which they
  are created

The Address bar indicates the open folder
The My Documents folder contains two folders
Click the to collapse and to expand a folder
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Renaming Files and Folders

• Rename a file or folder after you have created it

A right-click on any filename displays the Rename
command

• You can also rename a file by clicking the name
  once and then
• Waiting about one second, and clicking again to
  select the name.
• Press the F2 key.
• You can then type a new name.

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Filename Extensions

• The three letters that follow most file names
• Extensions help Windows keep track of the program
  you used to create a file
• You can set Windows to hide filename extensions

Tutor Meeting.doc
Filename
Extension
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Moving and Copying Files

• Copy and Paste method to copy files
• Cut and Paste method to move files
• Drag and drop method to copy or move files

Shown here is the right-drag method
Use (Ctrl) to copy to same drive and (Shift) to
move to a different drive.
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Selecting Files
Use (Shift) to select contiguous files
Use (Ctrl) to selectnoncontiguous files
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Deleting Files

• Deleted files and folders from non-removable hard
  disks are placed in the Recycle Bin
• Retrieve files and folders from the Recycle Bin
  to "undelete" them.

Files and folders deleted from floppy disks, ZIP
disks, flash memory units are not placed in the
Recycle Bin! They are deleted permanently.
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The Exploring View

• Two-panel view of your computer
• Compare to single-panel view in My Computer
• Beginners typically prefer single-panel view
• Advanced users prefer the two-panel view
• Use either view you choose

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Example of the Exploring View
The left panel displays the system hierarchy
The right panel displays the contents of whatever
is currently selected in the left panel
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Opening an Exploring Window
Choosing Explore after a right-click on My
Computer
Choosing Explore after a right-click on the
Start button
One easy method to open an exploring window is to
hold down the Windows (ÿ) key and tap (E).
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Formatting a Disk

• Formatting a disk prepares it so you can store
  information on it
• Formatting removes all information from the disk
• Disks are usually formatted before you buy them
• Formatting is a good way to erase all files on a
  disk and check for errors before reusing the disk

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Formatting a Disk (cont.)

• To format a floppy disk
• Start Windows Explorer and insert a floppy disk
  into the appropriate drive (A in this example)
• In the left pane of Windows Explorer, click the
  A drive
• Right-click the A drive in the left pane, then
  click Format on the shortcut menu
• In the Format dialog box, click the appropriate
  options, then click Start
• Click OK in the Format Complete message box, then
  click close in the Format dialog box