Work Group Summit

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Climate and EnergyAction Plan
Work Group Summit
Durango Recreation Center The Peaks Conference
Rooms 700 to 830 p.m., Wednesday, November 12,
2008
2
Hand Outs

• Agenda with Acronyms
• Preliminary Consolidated Work Plan(applicable
  sheets only)
• Work Groups List
• Sample Work Plan Schedule
• Sectors List with Climate Action Plan Model
• Sectors and Potential Climate Change Impacts
• Resources
• Roles and Responsibilities
• Examples Proposals and Detail Sheets
• Potential Meeting Locations
• Sign Up Sheets

3
What We Are Doing Today

• Explain Climate and Energy Action Plan Purpose
• Review Levels of Involvement
• Identify Roles and Responsibilities
• Discuss Work Plans
• Outline Process Flow
• Conduct Tonights Tasks
• Summarize Next Steps

4
Ground Rules

• Assumption Not Everyone Here Today Attended the
  October 23rd Kick Off
• Avoid Use of Acronyms
• Time Constraints Require Use of Parking Lot
• What We Are NOT Doing Today
• Deciding on Format and Structure of the Climate
  and Energy Action Plan document

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Climate and Energy Action Plan Purpose

• Identifies and Evaluates Feasible and Effective
  Public and Private Policies, Programs, and
  Methods to
• Lower Greenhouse Gas Emissions (GHG)
• Encourage Resource Efficiency
• Protect Air Quality and Public Health
• Improve the Economy and Environment

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Levels of Involvement
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Work Groups

• Tasks
• Ensure Appropriate Stakeholders are Represented
• Elect Chair and Vice Chair (Who Become Steering
  Committee Contributors)
• Develop Draft and Final Documents
• Work Plan
• Action Plan Proposals List
• Action Plan Detail Sheets

• Contributors
• Please Add Your Name and Contact Information
  (phone, email) to the Work Group Sheet
• Invite Others to Join Work Groups

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Steering Committee

• Tasks
• Ensure Appropriate Stakeholders are Represented
• Identify Overlaps and Assign to One Work Group
• Approve Public Participation Plan
• Approve Consensus Strategy and Procedures
• Approve Procedures for Reviewing CEAP Input
• Approve Work Plans
• Evaluate Action Plan Proposals List
• Approve/Prioritize Action Plan Detail Sheets
• Compile/Approve/Publish CEAP

• Contributors
• Chair and Vice Chair of Each Work Group
• Other Stakeholders

9
Coordinating Team

• Tasks
• Facilitate/Manage/Keep Process on Track
• Respond to Chair Requests
• Propose Consensus Strategy and Procedures
• Establish Formal Review Procedures
• Develop Community Participation Plan
• Liaison with a Work Group

• Contributors
• Two additional contributors are needed please
  join the coordinating team!
• Smart Energy Committee Chair (Sustainability
  Alliance)
• 4CORE Executive Director
• La Plata County Sustainability Coordinator
• City of Durango Resource Conservation
  Coordinator
• Grassroots Vision Project Member
• Vision Team Steering Committee Member
• Town of Ignacio Planner

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Roles and Responsibilities

• Each Work Group and the Steering
• Committee are Comprised of
• Coordinating Team Liaison
• Chair
• Vice Chair
• Contributors

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Coordinating Team LiaisonRole And
Responsibilities

• Facilitate the Process, Not the Meetings
• Provide Resources, such as
• Documents, Links, Available Meeting Locations,
  Templates, Process Instructions
• Forward Funding Requests to Coordinating Team
• Assist in Finding Additional Contributors
• Do Not Vote (Unless Also a Contributor)
• Cannot be the Chair or Vice Chair
• Help Remove Barriers, such as
• By Identifying Team-Building Facilitators
• Attend Meetings if Requested (If Also
  aContributor, then Attend All meetings)
• Share Process-Related Accomplishments
  andBarriers to Improve the Process

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Chair Role And Responsibilities

• Facilitate Meetings
• Ensure Schedule Commitments are Met
• Prevent Discussions/Decisions From Backsliding
• Is a Voting Contributor of the Steering Committee
  and the Work Group that s/he Chairs
• Connect With Other Chairs
• Via Steering Committee Meetings or Informal
  Discussions
• To Avoid Duplication
• To Identify Overlapping Areas

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Chair Role And Responsibilities (continued)

• Document and Provide Decisions and Action Plan
  Proposals
• Request Support From Coordinating Team Liaison
• Request Information and Guidance From the
  Scientific, Technical, and Analysis Advisory Work
  Group Chair
• Proposals Must Be Feasible and Implementable
• Cost and Emissions Analysis Must BeSupported By
  Appropriate Basis OfEstimate

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Vice Chair Role And Responsibilities

• Perform Chairs Duties When Chair is Unavailable
• Is a Voting Contributor of the Steering Committee
  and the Work Group that s/he Vice Chairs

15
Contributor Role and Responsibilities

• Support the Process Fully and Collaborate Toward
  CEAP Goals in Good Faith
• Meet Commitments
• Adhere to Schedule
• Once the Work Group and Steering Committee
  Reaches Consensus, Move to the Next Step
• Support Decisions Reached by Consensus (No
  Backsliding)
• Keep Up With Information andDecisions of the
  Group

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Contributor Role and Responsibilities (continued)

• Attend Meetings
• Be Prepared
• Participate Fully
• Refrain From Personal Criticisms
• Provide Objective, Fact Based Comments
• Disclose if Strong Opinion May Cause Personal
  Bias
• Represent Your Sector / Discipline When Making
  Action Plan Decisions/Voting
• Speak Only For Yourself inCommunications About
  the CEAP Withthe Media or Other Political Bodies

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Work Plans

• Refer to Your Work Groups Preliminary Work Plan

• Goal
• Deliverables
• Group Processes It Is Critically Important to
  Develop a Shared Idea About
• Communication Methods that will be Used and
  Frequency
• How Meetings will be Conducted
• How Conflict will be Resolved
• How Decisions will be Made

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Work Plans (continued)

• SCHEDULE / MILESTONES

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Work Plans (continued)
20
Process Flow
for inclusion in the CEAP
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Tonights Tasks

• Work Group Exercise
• Explain Why You Chose this Work Group
• Explain Why You are Representing Your Chosen
  Sector
• Start Your Work Group Process
• Select Interim Chair
• Determine Stakeholders Needed
• Identify Stakeholder Gaps
• Plan Next Meeting Date

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Interim Chairs/Next Meeting Date
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Interim Chairs/Next Meeting Date
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Our Next Steps

• Contributors
• Attend First Work Group Meeting The date you
  selected today
• Purpose Develop Draft Work Plan
• Chairs
• Email Draft Work Plan to info_at_fourcore.orgJanuar
  y 21, 2009
• Purpose Obtain Work Plan Approval from Steering
  Committee
• Steering Committee
• Attend First Meeting January 28,
  2009Wednesday 100 to 300 p.m.
• Purpose Review / Approve Work Plans

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U.S. Green Building Council (USGBC) Free Webinars

• STAR A Roadmap to Sustainable Communities
• Thursday 12/04/08, 1100 a.m. MT
• Pine Room at the Fairgrounds Extension Building
• Leadership in Green Building Policy
• Tuesday 01/27/09, 1100 a.m. MT
• Pine Room at the Fairgrounds Extension Building

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Energy Efficiency Community Development
Our New Energy Economy
Its In Our Hands
CEAP Moving