Department Safety Coordinator Training

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Department Safety Coordinator Training Spring
2007
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• Introduction
• EHS Updates
• Storm Water Pollution Program
• Learning Management System
• New Blink resources
• Sharecase

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Injury Illness Prevention Program Mandated
In 1991 Under CCR Title 8, Section 3203 (CA
Labor Code, 6401.7)
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Overview of the Eight Requirements of IIPP 1.
Responsibility 2. Compliance 3.
Communication 4. Safety and Health Hazard
Identification/ Periodic Inspections 5.
Mishap Investigation 6. Mitigate/Abate 7.
Training Program 8. Record Keeping
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• Responsibility
• Identification of the person or
• persons responsible for
• implementing the Safety Program
• at the local level

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EXAMPLE Department Head Department Safety
Committee Manager Supervisor YOU
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Environment, Health and Safety (858)
534-3660 - Education - Consultation -
Compliance/Enforcement
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Who has a Department Safety Committee?
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Responsibilities for E, H, S Identify Safe and
Healthy Practices in your Office/Lab/Facility
Provide MSDSs and other resources Consult
EHS or cognizant support department
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2. Compliance Are there consequences for
being conformant? Negligent? - Performance
Evaluation - Supervisors field notes -
Fines, citation, Notice of Violation - SAFE,
Spot/Star Awards, etc.
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• Communication
• Institutional Committees
• PPM, Notices/Flyers, Blink
• Department Safety Meetings
• Safety Bulletin boards
• - EHS Newsletters
• - Emergency Guide
• - Mandatory postings

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Higher Priority Information How to report an
on-the-job injury Program documents/MSDS
location General Rules for Office/Lab/Facility
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Emergency Action Plan - Update at least
annually - Communicate its contents -
Evacuation Procedures - Assembly location -
Essential numbers
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Considerations - Field staff - Student
workers - Off-site locations - TES workers
- Volunteers - Contractors, visitors -
ESL/ASL - Disabled - Minors
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Fire/Life Safety - Temporary use of
extension cords - Electrical panels with 30
clearance in front and to the side -
Obstructions-free exits, aisles, corridors,
stairs - Compressed gas cylinders secured
- Fire Extinguishers P.A.S.S.
R.A.C.E.
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• Area-specific Issues
• Eye Protection
• Everyone who enters must have
• eye protection
• For corrective lenses, protection
• must fit over eyewear
• Unless they are prescription
• safety glasses
• - No working alone in the shop

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Use Universal Precautions - Assume all human
blood or other potentially contaminated
material is treated as infectious - Know how
to respond to medical emergencies
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4. Hazard Identification/ Periodic
Inspections At least annual work area
self-audit Conducted by representative(s)
from home department or EHS - high risk
environments
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• Suggestions
• Conduct audits regularly (e.g. at the
• same time each year)
• - Share results with staff

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Monthly Fire Inspection 1. Confirm the
extinguisher is visible, unobstructed, and in
designated location 2. Verify the locking pin is
intact and the tamper seal is unbroken 3.
Examine for obvious physical damage, corrosion,
leakage, or clogged nozzle 4. Confirm pressure
indicator is in the operable range and lift to
ensure still full 5. Ensure operating
instructions on nameplate are legible and facing
outward 6. Check date of last service on tag.
(within the past 12 months) 7. Initial and date
the back of the tag.
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Potential unannounced inspections by
university staff, County or State inspectors
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• 5. Mishap Investigation
• Why investigate?
• Identify problem areas
• Prevent repeat incidents
• Eliminate hazards
• Identify root cause
• Decrease workers comp costs

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• Basic Questions
• What happened
• Why did it happen
• What has been/will be done to
• prevent repeat

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Jan Kraak, MS, RN, COHN-s Accident/Incident
Investigation Specialist Work Comp/Significant
- Training - Tools/Equipment - Environment -
Leadership
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• Mitigate/Abate
• Methods used to correct unsafe or
• unhealthy conditions work practices
• in a timely manner

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• - Allocation of resources
• - Written programs
• Evaluate equipment
• Evaluate work processes
• Posting of the affected
• area/element

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• Prompt reporting of discrepancies
• by employees.
• Local mechanism?
• Timely and accurate communication
• of discrepancies to maintenance.
• - Tracking system?

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7. Training Program All workers MUST be
properly trained - Maintain record of training
documentation - Department keeps copy of
locally conducted training
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Training from EHS - Visit
http//blink.ucsd.edu/ehs
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Other Sources for Training Consultant/vendor
Job-specific training from your supervisor or
other competent/qualified person Safety
content in general meetings at least once a
month document attendance and items discussed
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8. Record Keeping Audit/inspection
reports - Corrective actions Training
records Staff Meeting minutes
Communications Incident reports
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EHS-provided training documented on LMS
(Enrollment Central) Department responsible
for maintaining records of local/
vendor-provided training MSDS/chemical
inventory up-to-date Plans and procedures up
to date
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• Retention Guidelines
• Maintain training records for the
• length\ of employment
• Keep inspection records and similar
• documentation for 3 years

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• Review
• UCSD Injury Illness Prevention
• Program in NOT just a one-time class
• All UCSD stakeholders (faculty, staff,
• students, affiliates, and contractors have
• responsibility to participate
• EHS and Risk Management is a
• centralized resource

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• Review
• Written IIPP Plan for Work Units can include
• Emergency Action Plan
• Safety bulletin board postings
• Chemical inventory
• Standard operating procedures (SOP)
• Area-specific procedures
• Inspection checklists
• Safety training records
• And other, similar health and safety
• documentation

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UC Policy on Mgmt of Health, Safety and the
Environment 10/05 The University of
California is committed to achieving excellence
in providing a healthy and safe working
environment, and to supporting environmentally
sound practices in the conduct of University
activities. It is University policy to comply
with all applicable health, safety, and
environmental protection laws, regulations and
requirements.
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To meet this standard of excellence, the
University implements management initiatives and
best practices to systematically integrate
health, safety, and environmental considerations
and sustainable use of natural resources into all
activities. All University activities are to be
conducted in a manner that ensures the protection
of students, faculty, staff, visitors, the
public, property, and the environment.
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This policy applies to all members of the
University community and also to contractors
whose work is directed on a day-to-day basis by
University employees. University activities
should be considered from the very beginning of
planning an activity to wrapping up after the
actual performance of the activity. This means
evaluating the associated hazards and
environmental impacts associated with an activity
and then identifying the appropriate protective
safety and environmental measures.
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Local EHS offices are available to provide
assistance and consultation.
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• Most frequently cited standards
• Injury Illness Prevention Program (1664/78)
• Reporting fatality or serious injury (634/3)
• Portable fire extinguishers (585/3)
• Hazard Communication (503/14)
• Respiratory Protection (408/13)
• Guarding openings in electrical boxes (325/123)
• (Total Violations/Serious violations) CY 2005

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• Asbestos (255/83)
• Emergency eyewash (231/95)
• Industrial trucks (212/67)
• Bloodborne Pathogens (208/44)
• Ladders (196/96)
• Flexible electrical cords (177/5)
• Compressed gas cylinders (175/43)
• Access work areas- aisles (150/5)

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• Enterprise Risk Management
• Categories of Risk
• Financial
• Legal
• Natural
• Operational
• Political
• Technological

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COST OF RISK 2004 Total University
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Questions?