Preparing for Your Onsite VPP Audit

1
(No Transcript)
2
(No Transcript)
3
Preparing for Your OnsiteVPP Audit

• Michael Evans Johns Manville, Plant Manager
• Mickey Latham - Johns Manville, Safety
  Coordinator
• Odie Burke Caterpillar, EHS Analyst
• Dan DeHart Region IV VPP Officer
• Bill Harrington Region IV VPP Officer

4

• HOW TO PREPARE FOR
• and
• WHAT TO EXPECT
• During An OSHA Onsite Evaluation

5
How to Prepare

• Employee Engagement
• Training
• Audit (Self/External)
• Mentoring
• (prior to Application)

6
Application Information

• www.OSHA.gov
• VPP
• CSP 03-01-002 (TED 8.4)
• 1. Requirements
• 2. Evaluation Worksheet
• 3. VPPPA
• Miscellaneous
• 1. Parking
• 2. Security Issues
• 3. Escorts
• 4. Safety Equipment
• 5. Guest to site
• (refreshments, luncheons, catering plan
  ahead)

7
Steps to Success

• Management Involvement
• Employee Involvement
• Contractor Involvement
• Pre Audit Using Internal/External/SGEs to
  Identify Gaps
• summarize results
• develop action plan
• correct discrepancies

8
Site Facilities Required

• Location for Documentation Set-Up
• and Review Team Workspace
• Location for Formal Interviews
• Location for Daily Closing

9
Employee Involvement

• Employee Awareness
• VPP Shooting for the Star Banner (100 Signed)
• VPP Element Review
• Employee Rights
• Hats Shooting for the Star
• Sample of Interview Questions
• Toolbox meetings

10
ManagementInvolvement Site EHS

• Site Presentations Overviews Safety committee
  present practice
• Plan responsibilities who, where, what, when,
  why
• VPP application team
• Internal audits
• Hazard Identification Teams
• 1. Digital cameras
• 2. Repairing findings
• 3. Documentation items

11
Audit Week-What Can You Expect?

• Day One - Opening Conference
• Cursory Tour of Facility
• Day Two - Documentation Review
• Day Three -Employee Interviews
• Facility Walkthrough Evaluation
• Day Four Tie Up Loose Ends/ Compile Report
  (Tentative Closing)
• Day Five - Closing (If Necessary)
  Alternate

12
Day OneOpening Conference

• Introductions
• Safety orientation for VPP OSHA team
  PPE, evacuation, restrooms,
  etc.
• Opening Presentation Safety Committee
• Review Highlights of Safety Program
• Plant Orientation Tour
• Attendance
• OSHA VPP Team
• Plant VPP Team
• Management
• Safety Committee Members

13
Day TwoDocumentation Review

• Documentation Review
• Notebooks showing documented proof of safety and
  health programs being implemented
• Sample materials i.e. facility tours, emergency
  drills, training etc
• OSHA Logs (3 years) and YTD, also hours worked
• Injury Summary
• Accidents/Near Miss Investigations/First Aid

14
Day Three Employee Formal InterviewsFacility
Walkthrough Evaluation / Informal Interviews

• One to two team members assigned to OSHA team to
  assist in plant walkthrough.
• Knowledgeable
• Facility escorts step aside during informal
  interviews
• Maintain list of daily findings and items that
  are resolved
• One employee with camera, one documenting issues
• Maintenance employees, assigned to take care of
  issues immediately

15
Informal Employee Interviews(Conducted during
Facility Walkthrough)

• What is your job?
• Is there a safety and health committee?
• Is there an employee suggestion/complaint system?
• Have you ever used it and what were the results?
• Do you receive safety and health training?
• Does your company have emergency response drills?
  If so, how often?
• Does management take care of safety issues?

16
Formal Interviews

• Conducted by OSHA Team Leader
• Plant roster must be provided to team leader to
  select employees, managers, contractors, and
  temporary employees to be interviewed.
• Purpose Validate employee awareness of and
  participation in Safety and Health Program.
• Last about 15-30 minutes
• Requires a private room with 2 chairs

17
Formal Interviews - contSample Questions

• What is your job here?
• How soon after you began did you receive
  training?
• Have you ever come into contact with a safety
  hazard?
• What is the process for reporting hazard?
• Was the response satisfactory?
• Does management provide adequate protection
  against hazards?
• Is PPE readily available when needed?

18
Formal Interviews - contSample Questions

• Are you aware of the sites safety and health
  committees?
• Keys to a good interview
• Coordination / being on time
• Be Confident
• Be open and honest
• Have a process monitor to keep it moving to a
  schedule

19
Closing Conference

• Site Attendance Management, Union Officials,
  Safety Committee, anyone else available that can
  attend
• Draft Report
• Report Process
• Celebration (Flag Presentation to come at a later
  date)

20
ONE TEAM, ONE PURPOSE
21
(No Transcript)