QUARTERMASTERS RECORDS LEDGERS

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QUARTERMASTERS RECORDSLEDGERS COMPUTER
PROGRAMS
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QUARTERMASTERS DETAILS OF RECEIPTS AND
DISBURSEMENTS

• SECTION 218, MANUAL OF PROCEDURE
• PROVIDES THAT
• THE BOOKS OF THE QUARTERMASTER SHALL BE UNIFORM
  AND SHALL BE THOSE PRESCRIBED BY THE NATIONAL
  HEADQUARTERS THAT THEY SHALL AT ALL TIMES BE
  KEPT IN A NEAT AND EFFICIENT MANNER.

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DETAIL OF RECEIPTS AND DISBURSEMENTS FORM
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• THE DETAIL OF RECEIPTS AND DISBURSEMENTS FORM, IS
  NOT INTENDED TO REPLACE UNIFORM SYSTEM OF POST
  RECORDS AND ACCOUNTS.
• IT IS A FORM DESIGNED TO ASSIST POST
  QUARTERMASTER IN THE LISTING OF RECEIPTS AND
  DISBURSEMENTS BETWEEN AND DURING POST MEETINGS
  FOR PROVIDING POST TRUSTEES AND POST ADJUTANT
  WITH A CONTINUOUS RECORD OF THE FINANCIAL
  OPERATION OF THE POST.

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UNIFORM SYSTEM LEDGER OF POST RECORDS AND
ACCOUNTING

• THE RECEIPTS, EXPENDITURE AND DISTRIBUTION
  LEDGER, BETTER KNOWN AS THE POST LEDGER OR
  QUARTERMASTERS LEDGER, IS THE MOST IMPORTANT
  FINANCIAL RECORD OF THE POST.

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COMPUTER SOFTWARE

• NATIONAL SUPPLY CATALOG HAS TWO DIFFERENT
  PROGRAMS FOR SALE.
• EO SOFTWARE, INC OUT OF DALLAS, TEXAS
• THOMAS MINI SYSTEM OUT OF APEX, NORTH CAROLINA
• THERE ARE ALL KINDS OF ACCOUNTING SOFTWARE OUT
  THERE THAT IS NOT TAILORED TO THE VFW POST THAT
  CAN BE USED.

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• ANY QUESTIONS?