How to correctly complete an I9

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How to correctly complete an I-9
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Correct / Incorrect

• There is a correct and an incorrect way to verify
  I-9 documents.
• To verify documents you need to physically see
  originals.
• Correct Present to the employee the list of
  acceptable documents listed on the back of the
  I-9. The employee is required to provide to you
  documents either from list A, or from list B and
  C.
• Incorrect I need to see (document here) .
  you cannot request a specific document.

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Sections of an I-9

• There are 3 sections to the I-9.
• Section 1 Employee Information and Verification
• Section 2 Employer Review and Verification.
• Section 3 Updating and Re-verification.

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Section 1

• To Be filled out ON OR BEFORE THE FIRST DAY OF
  EMPLOYMENT.
• 1. Employees Name (print)
• 2. Employees Address
• 3. Employees DOB
• 4. Employees City, State and Zip
• 5. Employees Social Security
• 6. Have Employee check the appropriate box.
  Make sure the employee fills out the date and
  document number.
• 7. Employees Signature
• 8. Date (this should be no later than the first
  date of employment)
• 9. Information of Preparer/Translator for
  Employee, if applicable. Employee must still
  sign in section 7.

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Section 2

• As a representative of USF you will need to
  verify the documents that establish identity and
  employment eligibility (you are not to specify to
  the employee which documents they have to
  supply). The documents selected by the employee
  will determine which list you will complete List
  A or List B and C.
• 1. The date that the employee will be starting
  employment.
• 2. Your Signature
• 3. Print Your Name
• 4. Your Title
• 5. USF
• 6. Date you verified documents. This date can
  be no later than 3 days from the start of their
  employment.

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Section 3

• Section 3 is to be filled out by the employer
  only if the employee is updating expired
  information, or has been asked to submit a new
  I-9 form with updated information.

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Examples

• How to fill out section 2 with the most common
  documents presented (click on a link for more
  information)
• List A
• Unexpired Foreign Passport
• Unexpired EAC (Employment Authorization Card INS
  Form
• I-688A)

Click here to skip examples
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EXAMPLESHow to fill out section 2 with the most
common documents presented
Show me these documents correctly input on the I-9

• and List C
• US Social
• Security Card

• List B
• Drivers License

Click here to skip examples
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Document Provided Unexpired Foreign Passport for
a Student Employee (on an F1 Visa)
You will need an Unexpired Foreign Passport, USA
Visa with an I-94 Stamp, and an I-20 Document
issued from ISSS
Click here to continue Information on Unexpired
Foreign Passport
Obtained from the unexpired passport
Obtained from I-94
Obtained from I-20
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Unexpired Foreign Passport and Supporting
Documents
Passport

• Inside the passport you will find its
  expiration date, issuing country, and document
  number. You will also find a Visa issued by the
  USA. Above the Visa will be the I-94. The
  I-94 is the supporting document for the passport.
  You will need the departure number off of the
  I-94 (this is also the A or Alien ). The I-20
  will provide the expiration date for the I-94.

I-94
BACK TO I-9 EXAMPLES PAGE
I-20
VISA
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EAD information on the I-9
All Information is obtained from Employment
Authorization Card
Back to I-9 examples page
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STOP! Look at the Card!

• A Social Security Card with restrictions is not
  to be used on the I-9

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Valuable Links
USF Appointments Contracts Home Page
http//isis.fastmail.usf.edu/usfpers/appointments.
html
I-9 Form with List of Acceptable Documents
http//isis.fastmail.usf.edu/usfpers/appointments/
Forms/I-9form.pdf
Click Here to contact your Appointment
Representative
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I-9 with Drivers License and Social Security Card
STOP! LOOK AT THE SOCIAL SECURITY CARD