UK research reserve: update Clare Jenkins

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UK research reserve update Clare Jenkins
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Timetable for the bid to HEFCE

• Bid for Phase 1 submitted end August 2006
• Funding confirmed 30 October 2006
• Phase 1 to begin as soon as practicable, probably
  Nov/Dec 06
• 18 month project
• Bid for Phase 2 to be submitted 6 months before
  end of Phase 1, subject to requirements of
  funding bodies

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Summary of bid to HEFCE

• Sum requested 676K
• 609K for HE partners
• 67K for BL
• Early adopting partners
• Birmingham
• Cardiff
• Imperial (Lead HEI)
• Liverpool
• St. Andrews
• Southampton
• Total for de-duplication
• 17.3 km of low use journals in all disciplines

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Management structure

• Two tier structure for Phase 1
• Advisory Board set up in consultation with
  Funding Councils to oversee Phase 1 and develop
  Phase 2
• Some overlap with Task Force for continuity
• Reps from key stakeholders e.g. BL, CURL, RIN,
  SCONUL, Funding Councils, research community,
  Chair of Project Board
• Project Board for Phase 1
• Reps from Phase 1 partners, chaired by Project
  Head from lead HEI
• Formal arrangements for Phase 2 will be discussed
  during Phase 1 in consultation with HE sector

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Phase 1

• Development of prototype collection and services
• Small number of HEIs, including representation
  from CURL and non-CURL libraries, as early
  adopters
• Focus on low-use journals
• Advocacy and dissemination strategy
• Testing of proposed methodology, assessment of
  costs, savings and impact
• Scaleability and sustainability

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Number of copies?

• Current thinking
• A minimum of 3 copies of each item kept across
  the UK
• The BL will be the access copy
• Central body coordinates information/decisions
  about disposal plans
• A library planning disposals will check SUNCAT
  and notify central body of its intentions to
  dispose
• If disposal would reduce the remaining copies in
  the UK to fewer than 3, library holding the 3rd
  copy will offer to another library or agree to
  keep it.
• Pre-signed agreement across CURL/SCONUL to
  increase chances of retention

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Phase 2

• Will roll our UKRR to all UK HEIs wishing to
  participate
• Extension of scheme to include books as well as
  journals
• BL will implement new service model for document
  supply service
• Formal undertaking not to dispose of material in
  UKRR

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Proposed business model

• Move from transaction-based to subscription-based
  model for BL document supply
• Subscription costs cover cost of storing HE
  material transferred to BL for retention
  currently 40 of overall document supply costs
• Charges for access/document supply to HEIs banded
  according to the amount of business generated by
  each institution
• Document supply costs for an individual
  institution should not exceed current costs for
  the equivalent amount of business
• If volume of business increases, institution
  moves into a higher band
• Private sector and non-subscribers pay a premium
  price