Office of the Secretary

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Office of the Secretary

• What the Secretarys office needs
• Report results of elections to Cheryl Vockins
• What the Secretarys office can do for you
• Contact with Committee on Committees makes it
  easy for you to nominate people for committee
  assignments

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How To Change Your Divisions Bylaws

• The Ideal

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First and Most Important

• Form a Bylaws Committee.
• Dont try to do it yourself.
• Use people who like to work with words.

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Get Information

• The Committee on Constitution and Bylaws will
  send you
• Bulletin 5
• Bylaws for Divisions in Probationary Status
• The Preparation and Amendment of Division Bylaws
• member vs. MEMBER and ASSOCIATE MEMBER memo
• All of this is available on the Web at
• http//www.acs.org/bulletin5/

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Decide What To Change

• Are there rules you dont use anymore?
• Are there rules you use that do not exist?
• Dont be too restrictiveremember how long it
  takes to change bylaws.

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Do We Need a Bylaw?

• Election procedures
• Change of officers

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Write the Bylaw

• (or Use Somebody Elses Words)
• If you need an example of a certain type of
  bylaw, e.g., for an award, let me know.

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If All Else Fails, Ask Me

• Paula M. Bérard
• Staff Liaison for the Committee
• on Constitution and Bylaws
• 202-872-4071
• pmb96_at_acs.org

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Send Your Changes to the Committee on CB

• They will look at
• Your changes
• Your current bylaws
• They are concerned with
• Legality
• Consistency

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Preliminary Report

• Changes go to a subcommittee.
• The Chair of the Committee writes a preliminary
  report necessary and suggested changes.

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Make the Needed Changes

• And take the suggestions you like.
• The Committee on CB will not approve changes
  that are not legal and consistent with Society
  documents.
• You will not get new bylaws until the Committee
  approves them, acting for the Council.

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Vote

• Have your members (MEMBERS and ASSOCIATE MEMBERS)
  vote on bylaw changes.
• Send me the results.

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Final Report

• The Chair of the Committee on CB will write a
  final report if all the changes are legal and
  consistent with Society documents.
• I will send you newly certified copies of your
  bylaws, including one with a distinctive orange
  cover.

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Invalidate Old Bylaws

• Return the old certified bylaws (with the
  distinctive cover) so that I can invalidate them
  and return them to you.

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When All Does Not Go Smoothly

• Interim reports.

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Celebrate!

• The success of your new bylaws will be celebrated
  in the next Council meeting.
• The Committee on CB will announce in our report
  that we have finished newly certified bylaws for
  the Division of
• YOUR DIVISION HERE!