Basic BCeSIS Module

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KAMLOOPS / THOMPSON
electronic Student Information System
Basic BCeSIS Module School Set Up
School Set Up
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Contents

• Administration gt System Codes
• Administration gt Standard Tests and Assessments
• School gt School Information gt School Details
• School Details gt More Information gt Current Year
• School gt School Information gt Schedule
• School Details gt More Information gt Course
  Lengths and Formats
• School Details gt More Information gt Course Start
  Dates
• School Information gt School Details gt Reporting
  Periods
• School gt Mark Information gt Elementary gt
  Curriculum Reporting Set up
• School Details gt More Information gt Grades and
  Catchments
• School Details gt More Information gt Non-School
  Days
• School gt School Information gt Staff Maintenance
• School gt School Information gt Rooms
• School gt School Information gt Homeroom
  Maintenance

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School Set Up involves working with the
Administration gt System Codes and Administration
gt Standard Tests / Assessments
System Codes
School Standard Tests
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And also it involves accessing

• SCHOOL gt
• School Information gt
• Mark Information
• School Details gt
• and
• More Information
• sub menus

More Info
School Information
School Details
Mark Information
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Step 1 School System Code Setup
System Codes
Access the System Codes through the
Administration Menu or by using the System Code
icon.
Administration gt System Codes
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System Codes
Step 1 School System Code Setup
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Administration gt System Codes
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System Codes
School Attendance Codes are set at the district
level. Please check this screen. Contact the
District Help Desk if additional descriptions are
needed.
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These codes are not used in BCeSIS. Enter NA and
Dont Use for every active school in district.
System Codes
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NA
Dont Use
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System Codes
These codes are used to define the school
volunteer activities in which helpers can
participate. Codes will be pre-loaded by the
district. Schools are asked to notify the
District Help Desk if other codes should be added.
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School Standard Tests
Step 2 School Standard Tests / Assessment Setup
School Standard Tests
Administration gt Standard Tests/Assessment
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School Standard Tests
Standard Tests and Assessments will be pre-loaded
at the district level and schools will add and/or
remove tests from the prescribed list.
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Step 3 School Details Setup
School Details
School Details
School gt School Information gt School Detail
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The task on this screen is to check and up-date
the information.
School Details
Arrow to More School Details 3 fields to fill-in
Notes on next screen
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Check School Details
School Details

• Use the principals Email as the schools Email
  address
• Area Whole District
• Field Office District Office
• Family of Schools All Schools
• French Program Option No
• Up-date principal and vice-principal

Notes on next screen
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Check School Details
School Details

• 7. School Description Elementary
• 8. Type Elementary (Do NOT indicate French
  Immersion)
• 9. Sub-Type Regular Day School
• 10. Homeroom Assignment Blank (no mass
  assignment)
• 11. Attendance Type Daily
• 12. Days School has Classes Monday through
  Friday

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More School Details
School Details
Fill in these three fields only
School gt School Information gt School Detail
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More Info
Step 4 Current and Next Year Setup
More Info
School gt School Information gt School Detail gt
More Info
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Typical elementary school set up for Current Year
More Info
2005
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0
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1
1
2
1
Check for 1701
Regular
Grade
Check for homeroom assignment
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More Info
Check Next Year
2006 v 1 0 1 1
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School Information
Step 5 Schedule Setup
School Information
School gt School Information
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School Information
Step 5 Schedule Setup
0 07-SEP-2005 30-JUN-2006 0
07-SEP-2005 30-JUN-2006 1
07-SEP-2005 30-JUN-2006 0
07-SEP-2005 30-JUN-2006
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More Info
Step 6 Course Lengths and Formats Setup
More Info
School gt School Information gt School Detail gt
More Info
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More Info
Step 6 Course Lengths and Formats Setup
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Full Year Course
Full Year
Elementary Set Up in Course Lengths and Formats
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More Info
Step 7 Course Start Dates Setup
Full Year Course
07-SEP-2005
Elementary Set up in Course Start Dates
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School Information
Step 8 Reporting Periods Setup
School Information
School gt School Information
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School Information
Step 8 Reporting Periods Setup
Typical Elementary Reporting Periods for 3 Terms
and a Final Mark
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Mark Information
Step 9 Curriculum Reporting Setup
Mark Information
School gt Mark Information
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Mark Information
Step 9 Curriculum Reporting Setup
Typical Elementary Reporting Periods for 3 Terms
and a Final Mark
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More Info
Step 10 Grades and Catchments Setup
More Info
School gt School Information gt School Detail gt
More Info
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More Info
Step 10 Grades and Catchments Setup
Last grade at school is usually 7.
Use KH for Kindergarten Half Time and EU for
Elementary Un-graded.
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School Information
Step 11 Non-School Days Setup
School Information
School gt School Information
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School Information
Step 11 Non-School Days Setup
The Standard District Calendar will be copied to
all schools. Each school is to ADD and DELETE
their own exceptions.
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School Information
Step 12 Staff Maintenance Setup
School Information
School gt School Information
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School Information
Step 12 Staff Maintenance Setup
All staff assigned to school are to be entered in
Staff Details. Non-Teaching Staff are CUPE.
This section summarizes Staff Details. Do not
make entries in this section.
Initial staffing and all new staff must be added
through the ADD button.
Notes on next screen
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School Information
Step 12 Staff Maintenance Setup
Notes on next screen
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School Information
Step 12 Staff Maintenance Setup

• This screen is NOT used for personnel records.
  Keep only staff information that your school has
  traditionally kept. (For example, schools may
  have kept addresses and phone numbers and/or
  maybe birthdates for staff celebrations.)
• Enter all staff members full names no initials
  or abbreviations
• Enter up to three characters in initial field
  must be unique within school
• Indicate whether or not the staff member is a
  Teacher
• For teachers indicate Assigned Room and Grades
  Taught

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Step 13 Rooms Setup
School Information
School Information
School gt School Information
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School Information
Recommended format for Code and Long Name. (The
Code should appear somewhere in the Long Name.)
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School Information
Step 14 Homeroom Maintenance Setup
School Information
School gt School Information
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School Information
Step 14 Homeroom Maintenance Setup
Notes on next screen
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School Information
Step 14 Homeroom Maintenance Setup

• This screen is where teachers, rooms and
  homerooms are linked
• Data from Teachers, Rooms, Regular class type,
  are used on this screen
• Since some of this information may be placed in
  this screen during Turbo conversion, all
  information should be checked
• The Full or Half-Time field refers to classes
  and/or homerooms, not teachers
• For classes and/or homerooms which have more than
  one teacher, list the teacher with the most time,
  or if equivalent, then the first alphabetically
• For Kindergarten classes, separate AM and PM
  classes need to be established previously and the
  corresponding setting identified on this screen

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KAMLOOPS / THOMPSONelectronicSTUDENT
INFORMATION SYSTEM
Basic BCeSIS Module
School Set Up
This presentation developed by R.D. Hatch,
Aquila Consulting July, 2005

• KTeSIS is part of the BCeSIS project
• eSIS is a product of aal, Burlington, ON
• Selected graphics developed by the BC
  Provincial Team