Historic Preservation Fund Grants

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Historic Preservation Fund Grants
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SHPO Introductions
The State Historic Preservation Office (SHPO) is
part of the Cultural Resources Division of the
Kansas Historical Society.
See the inside back cover of Kansas Preservation
newsletter for a full directory of Cultural
Resources staff and contacts.
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• The Historic Preservation Fund (HPF) is a grant
  program administered by the National Park Service
  (NPS).
• HPF monies are passed down to the SHPOs to
  finance activities that will contribute to
  planning for the preservation of our built
  environment and archeological resources.
  HPF funds must be matched 60/40.
• The SHPO further subgrants HPF monies to
  local governments, preservation organizations,
  universities, and other non-profits to help them
  finance preservation activities and education at
  the local level.
• Federal regulations require the SHPO to pass
  through 10 of their annual allocation to
  Certified Local Governments (CLGs).

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CLGs are those local governments that have
demonstrated to the National Park Service (NPS) a
commitment to preservation by passing local
preservation ordinances, designated local
landmarks, appointing a preservation commission,
and meeting other requirements of the program.
Current CLGs in Kansas

• Topeka
• Wichita

• Abilene
• Dodge City
• Doniphan County
• Garden City
• Hutchinson
• Independence

• Kansas City
• Lawrence
• Leavenworth
• Manhattan
• Newton/North Newton
• Salina

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Other than CLGs, who is eligible to apply for HPF
grants?

• Cities
• Counties
• Historical Societies
• Preservation Advocacy groups
• Universities
• Non-profits

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What activities can HPF fund?

• HPF grants must result in a completed, tangible
  product and/or a measurable result.
• All activities must pertain to the preservation
  programs outlined in the National Historic
  Preservation Act of 1966, as amended.
• They must be carried out in accordance with the
  Secretary of the Interiors Standards for
  Archeology and Historic Preservation and National
  Register Program Guidelines.
• Applications submitted by Certified Local
  Governments (CLGs) must be for activities within
  the physical boundaries of the CLG and funds must
  be reimbursed to the CLG (typically the local
  governing body such as the city or county).

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See the Products Manual for more details on the
most common grant-funded activities.

• Survey of cultural resources
• National Register nominations
• Conferences
• Training seminars
• Educational programs for students
• Brochures to promote heritage

• Archeological survey
• Preservation of archeological sites
• Design review guidelines
• Preservation planning
• Disaster Plans Maintenance Plans

We ask all subgrantees to produce an article for
Kansas Preservation upon completion of their
funded work.
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Some things to keep in mind about.

• Surveys
• Produce an inventory of historic resources in
  your community that can be useful for overall
  planning, disaster plans, and other purposes
• HPF funds are typically used to hire a
  consultant to conduct the survey and write up the
  required project report
• Is usually the first step in the process to
  designating a historic district
• Should be done in coordination with public
  education about the Register-listing process if a
  district is the desired goal
• New online inventory database is mandatory for
  submission of all new survey forms -
  http//khri.kansasgis.org/
• Contact the Survey Coordinator early if you are
  considering a survey to find out full
  requirements.

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Some things to keep in mind about.

• National Register nominations
• Receive a determination on the eligibility of
  the property or district from the SHPO before
  application is made for HPF funding.
• Must have proof of owner consent attached to the
  HPF application
• It is customary for communities to survey an
  area one year and then nominate a district the
  next. Funding is not guaranteed!
• When completing your HPF grant application, be
  sure to consider the time it will take the
  consultant to prepare the nomination and the SHPO
  staff to review it.
• A final nomination is typically the product for
  purposes of the grant. This means ready to
  present to the Historic Sites Board of Review.

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Educational Activities
HPF grants may also be used for other educational
activities including conferences, seminars,
publications, brochures, websites, videos, and
even curriculum for local schools.
CLGs - Make plans to attend a regional or
national conference!
Host a conference or training session!
Think outside the box, but contact the SHPO
before you apply to make sure your idea is
eligible for HPF funds.
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Priorities

• Each year the SHPO posts a list of high-priority
  projects. Projects that address these priorities
  receive additional consideration in the
  evaluation process.
• The state priorities for 2010 are as follows
• Surveys of residential neighborhoods,
  specifically those developed in the mid-20th
  century
•           Updating information in older National
  Register nominations for existing historic
  districts
•           Surveys of historic parks and
  landscapes
•           Projects to increase knowledge and
  awareness of historic resources associated with
  minority populations in Kansas
•           Planning for historic districts and
  historic resources including disaster mitigation
•           Creation of maintenance plans for
  properties listed in the National Register of
  Historic Places
•           Updating information in older existing
  surveys
•           Creation of historic preservation
  educational curriculum for K-12 students
•           Proposals to host the Statewide
  Historic Preservation Conference in 2011 and 2012

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Evaluation of HPF grant applications
A committee of the Kansas Historic Sites Board of
Review evaluates all final applications. This
is the same governor-appointed board that
evaluates properties proposed for nomination to
the National Register
Each application is awarded scores within five
categories. The maximum number of points that
can be awarded to any one category are listed
below Project Rational and Objectives
20 Project Description and Products 25 Appli
cant Organization and Personnel 20 Public
Education and Impact 10 Overall Application
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Instructions for the HPF grant application

• There are only a few forms included in the
  application packet that need to be filled out.
• The majority of the application will be
  submitted on additional pages as needed.
• Be sure to answer all the questions in each
  category!
• Please keep in mind that the application will be
  the model upon which your project will be funded
  and will serve as the basis for your contract
  with us should your grant be awarded.
• Be as accurate as possible in the description of
  your project and budget.

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Cover Page
Name of applicant
One point of contact!
Project total Remember Federal share is 60 of
total
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PROJECT DESCRIPTION AND RATIONALE

• Four sections (1, 2, 3, 4)
• Section 1 has three subsections (a, b, c)

Write a narrative or essay describing the
proposed project and products. Answer all
questions! If a question doesnt pertain to your
project, write N/A or better yet, explain why it
doesnt pertain.
Be concise, but dont forget that this is your
chance to explain your proposal to the committee.
They will base their evaluation primarily upon
this application.
Keep in mind that the schedule you layout will be
the basis for the schedule incorporated into your
contract if funded.
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APPLICANT ORGANIZATION AND PERSONNEL
Five sections with multiple questions under each.
This portion of the application asks you to
describe the applicant organization and submit
supporting documentation to show that your
organization and the personnel working there can
effectively carry out the proposed project.
If personnel within your organization will not be
carrying out the actual activity, but rather
hiring a consultant, explain how the hiring
process will be conducted.
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PUBLIC EDUCATION AND IMPACT
Only one section, but multiple questions.

• How will this project inform or educate the
  public?
• What audiences will it target?
• If materials are proposed, what will be their
  content and of what value will they be to your
  audience?

Include a description of any activities,
promotional plans, or contacts, which will be
undertaken to disseminate project results Public
meetings, articles, door-to-door visits, etc.
Higher rankings will be achieved by those
applicants who plan to actively inform or educate
the public during the course of the grant
project.
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PROJECT BUDGET

• Two parts
• Fill out the budget chart included in the
  application packet
• Write a budget narrative

Keep in mind that this budget will be the basis
for the project budget laid out in your project
agreement/contract with us should you be awarded
a grant. This is where you outline all the
project expenses and designate which will be
reimbursed with HPF (federal) funds and which
will be counted as match for purposes of the
grant.
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Column 1 - Used to show matching funds that will
be provided by applicant and/or volunteers
a) Cash match expenses actually paid by the
applicant or match provided such as employee
salaries
b) In-kind Match volunteer hours, materials or
services donated to the project
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Column 2 Indirect Costs are only used by
universities. Documentation of their approved
indirect cost rate must be submitted with the
application
Column 3 Federal Share These are the expenses
you are requesting to be reimbursed with federal
HPF monies
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Column 4 Total for each line adding federal
share to match and any indirect costs.
Use actual amounts for each entry rather than
percentages.
Add all columns at bottom of page. Remember that
column 3 should equal 60 of column 4!
Make sure totals match those on cover sheet!
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Budget Chart and Budget Narrative categories
Reference the application for a full description
of each category and contact me with specific
questions.

• REMEMBER include all expenses that you can think
  of and place them into a category even if you are
  not sure it is correct.
• Make sure that you consider how you will document
  each expense
• receipts for expenses paid with cash
• time sheets and payroll slips showing staff
  salaries
• time sheets for volunteers and documentation of
  professional wages

Food and beverages cannot be reimbursed with
federal funds nor can they be used for match!
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Checklist is included to help you format your
application.
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Do not forget to read and sign the assurances
on pages 12-16.
Be sure to submit signed assurance forms with
your application or the application will be
considered incomplete!
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Application Deadlines
February 1st, 2010 Preliminary Review 1 set
March 15th, 2010 Final Submission 4 sets Must
be postmarked or hand-delivered by 430pm Send
all applications to Kansas Historical
Society Cultural Resources Division Historic
Preservation Fund Grant Application 6425 SW Sixth
Avenue Topeka KS 66615-1099
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Public Meeting and Grant Awards
April 29th, 2010 10am at the Kansas Historical
Society Opportunity to address the grant
committee May 8th, 2010 9am at the Kansas
Historical Society Grant awards will be announced
that the quarterly meeting of the Kansas Historic
Sites Board of Review Please feel free to call
with any questions!